This job has expired and you can't apply for it anymore. Start a new search.
Company Name:
Brown University
Approximate Salary:
Not Specified
Providence, Rhode Island
United States
Position type:
Full Time
Experience level:
3-5 Years
Education level:
Bachelor Degree

Senior Library Associate Specialist –Special Collections– Reader Services

The Library is seeking applications for the position of Senior Library Associate Specialist to work in the John Hay Library. The successful candidate will be responsible for performing skilled tasks in the Special Collections of the John Hay Library in support of the Library's mission. Performs all public service responsibilities at a multi-functional service points in the John Hay Library, including paging, photocopying, shelving, and storage. Assists with reference and informational services to patrons and with building and collection security. Performs duties associated with processing reserves and incoming materials. Works collaboratively with Hay staff to and deliver special collections materials to classes. This is a full-time position working Monday - Friday 8:30 a.m. to 5:00 p.m. as a member of the Library's bargaining union staff.

Typical Duties and Responsibilities

  • Places material on personal and course reserve; discharges material from reserve on schedule and maintains order of reserves and reserve files
  • Provides explanation of Reader Services policies and procedures and monitors compliance
  • Provides patrons with assistance in use of card and on-line catalogs and with instruction in use of library equipment
  • Answers basic questions on the location of materials, and answers informational questions using all library resources, electronic and printed
  • Instructs and assists users of the Special Collections Reading Room in the proper handling of special collections materials and monitors the security of the materials in use
  • Refers questions to supervisor or appropriate curator as necessary
  • Occasionally, provides tours and general library instruction
  • Assists patrons in locating and using library materials, equipment and services
  • Creates and edits patron, course reserves, bibliographic records (e.g. minimal level "on the fly") records; creates and edits item records.
  • Directs patrons to other facilities and services, both on and off campus
  • Assists with paging, photo duplication, and shelving as required
  • Works with curators and librarians to page materials for classes. Students and colleagues assist with paging. Insures that materials and supports are delivered to the appropriate classroom, following list provided by supervisor.
  • Applies copyright guidelines according to agreed upon standards to determine if copies can be made for patrons
  • Checks and performs basic maintenance on all library equipment, clears paper jams, fills paper trays, places service calls when necessary, adds toner, and assists with ordering supplies
  • Assists in the transfer of Special Collections materials to Hay Annex, using pre-printed pull slips
  • Helps maintain order in the book stacks by shelf reading and shifting materials as required
  • Brings bibliographic and preservation problems to attention of supervisor
  • Trains and directs student assistants
  • Assists in monitoring security of building and collections
  • Files and assists with maintenance of all Special Collections files and catalogs
  • Types and prepares correspondence, forms, reports and other necessary communications and records
  • Participates in inventories of library materials and searches for materials which cannot be located
  • Assists with the sorting, shelving and filing of library materials
  • Assists in keeping signage up-to-date in book stacks
  • Opens and closes building in the absence of other personnel

Supervisor: Reader Services Librarian

Minimum supervision given; work flow is driven by public service demands. Makes independent judgments, and complex problems are reviewed by appropriate staff

Minimum Qualifications:

  • Bachelor's degree or equivalent experience
  • Ability to interact favorably with library users and co-workers, including contacts external to the University
  • Ability to perform detailed work accurately and with reasonable speed
  • Ability to work without close supervision
  • Ability to organize work and direct student assistants
  • Keyboarding skill of 30 WPM
  • Successful completion of a test may be required


  • Sufficient strength to move books and work while standing;
  • Physical strength for unpacking, shelving, shifting and transporting heavily loaded book trucks*
  • Physical strength and stamina for prolonged standing, lifting and carrying heavy library materials
  • Ability to bend stoop, reach and use step stools to reach shelves
  • Good eyesight for close work.
  • A three tier book truck empty weighs approximately 62 lbs.
  • A three tier single sided book truck fully loaded weighs approximately 287 lbs.
  • A three tier double sided book truck fully loaded weighs approximately 485 lbs.

To View More Details and To Apply, please use this link to the position on Brown's Career Site:

Applicants are required to use the Brown Career Site to apply for the position and to submit their resume, cover letter and any related documents. Please check the status of your application through the account you create when you apply.

All offers of employment are contingent upon consent to criminal background screening check and education verification with results satisfactory to Brown.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, race, protected veteran status, disability, or any other legally protected status.

About Brown (Please visit our website and get to know us better at:

Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Public Health, School of Engineering, and the School of Professional Studies.

With its talented and motivated student body and accomplished faculty, Brown is a leading research university that maintains a particular commitment to exceptional undergraduate instruction. Brown's vibrant, diverse campus community consists of about 4,500 staff and faculty, 6,200 undergraduates, 2,000 graduate students, 490 medical school students, more than 5,000 summer, visiting, and online students, and over 700 faculty members. Brown students come from all 50 states and more than 115 countries. Brown is frequently recognized for its global reach, many cultural events, numerous campus groups and activities, active community service programs, highly competitive athletics, and beautiful facilities located in a richly historic urban setting.

Brown offers competitive benefits such as a generous retirement plan and education programs; details are available at:

More Jobs Like This