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Company Name:
Brown University
Approximate Salary:
See ad for details
Providence, Rhode Island
United States
Position type:
See ad for details
Experience level:
2-4 Years
Education level:
Bachelor Degree

Academic Program Coordinator, Pre-College & Summer Session

School of Professional Studies

Brown University, Providence, Rhode Island

The Academic Program Coordinator (APC) serves as a member of a team who provide logistical support for programs, instructors, courses, and services offered through the School of Professional Studies' Pre-College and Undergraduate Programs. Annually, these programs offer over 350 courses in a variety of formats and structures (credit and non-credit; on campus, online, and off-site, including international locations; 1-7 weeks and 9 months long), approximately 500 instructors (Brown faculty, graduate students, and visiting instructors) and undergraduate and graduate student Teaching Associates/Assistants, serving approximately 6,000 pre-college and undergraduate students. The team members work under the direction of the Assistant Director of Academic Program Coordination and in support of Program Directors. The team members provide year-round support for programs by maintaining course and instructor databases, communicating with instructors regarding all aspects of courses (including the details of course offerings, class schedules, classroom needs, media support, computing support, and fieldtrip logistics); ensuring Director of Graduate Studies' approval of graduate students instructing; and facilitating the flow of timely and accurate information between instructors, department staff, and Program Directors, as well as several SPS operational areas (including admissions, enrollment, payroll, and finance) and University offices (including Resident Life and Environmental Health and Safety, the Registrar's office, academic departments, etc.). While each APC has responsibility for supporting specific programs in all these ways, each needs to be familiar with the broad range of processes and details affecting all programs. APCs also assist with supporting other SPS programs and services as needed, e.g. preparing and staffing events, front desk coverage, joining in employment searches, etc.

Responsibilities include:

  • Effectively solicit, track, and communicate course and program information from and to multiple constituencies including SPS program directors and operations, instructors, departmental staff and managers, Directors of Graduate Studies, University offices, and the rest of the APC team.
  • Implement logistical needs of programs, instructors, and courses, which includes managing and coordinating the provision of services by other University departments and outside vendors.
  • Provide general operational support for SPS programs and respond to request for project support within the APC team, as needed.


  • Bachelor's degree and 2 to 4 years of relevant experience, or equivalent combination of education and experience. Experience in higher education preferred.
  • Excellent written and oral communication proficiency, including the use of email and telephone
  • Computer proficiency and experience working with spreadsheets, databases and an enterprise system such as Banner preferred
  • Complete working knowledge of Microsoft Office Suite required, and Google products.
  • Strong attention to detail
  • Team-oriented, professional, collaborative and strong work ethic
  • Ability to problem solve and prioritize multiple competing priorities effectively
  • Appreciation of the issues and values related to diversity and inclusion in a workplace and an academic setting.

To View More Details and To Apply, please use this link to the position on Brown's Career Site:

Applicants are required to use the Brown Career Site to apply for the position and to submit their resume, cover letter and any related documents. Please check the status of your application through the account you create when you apply.

All offers of employment are contingent upon consent to criminal background screening check and education verification with results satisfactory to Brown.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, race, protected veteran status, disability, or any other legally protected status.

About Brown (Please visit our website and get to know us better at:

Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Public Health, School of Engineering, and the School of Professional Studies.

With its talented and motivated student body and accomplished faculty, Brown is a leading research university that maintains a particular commitment to exceptional undergraduate instruction. Brown's vibrant, diverse campus community consists of about 4,500 staff and faculty, 6,200 undergraduates, 2,000 graduate students, 490 medical school students, more than 5,000 summer, visiting, and online students, and over 700 faculty members. Brown students come from all 50 states and more than 115 countries. Brown is frequently recognized for its global reach, many cultural events, numerous campus groups and activities, active community service programs, highly competitive athletics, and beautiful facilities located in a richly historic urban setting.

Brown offers competitive benefits such as a generous retirement plan and education programs; details are available at: