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Riverside, California
United States
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Accounting Assistant III

Full/Part Time
Full Time

8AM - 5PM

$45,623 - $65,438

Position Information

The Accounting Assistant III is responsible for processing invoices to ensure prompt payment on high and low value purchases for assigned vendors using web-based software; participating in the development, testing, deployment and enhancements to systems and processes; providing assistance to departments and vendors on the accounts payable process; analyzing and resolving problems with invoices containing errors; resolving difficult vouchering issues affected by change orders, cancellations, and other adjustments; reconciling vendor statements and resolving discrepancies; using queries and other automated tools to monitor payment status, ensuring the smooth and timely processing of transactions; ensuring payments processed in accordance with University policy and procedures; assisting campus departments in researching accounts payable and encumbrance items appearing on the general ledger items and processing corrections as necessary; responding to written and verbal requests from campus departments and vendors regarding discrepancies in payment status. This position also performs a variety of other miscellaneous accounts payable duties.

Minimum Requirements

Five (5) years of progressively responsible experience administering a process within an automated accounts payable system, with related internal controls; or and equivalent combination of education and/or experience in the accounts payable field.

Experience analyzing financial information and researching discrepancies.

Successful experience interpreting and applying complex accounting policies.

Knowledge of application of sales or use tax requirements and procedures.

Skill in computing ratios, rates and percentages accurately.

Skill in designing queries to extract and present relevant data from a complex financial system.

Advanced level skill using Excel; proficiency in Word, Outlook, PowerPoint and internet searches.

Excellent skill in organizing and maintaining accounting records, and possession of a detail, accuracy-oriented work ethic.

Skill in prioritizing work and completing multiple projects with overlapping timelines.

Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the customer while adhering to policy.

Skilled in negotiating and exchanging ideas, information and opinions with others to develop solutions.

Skill in making appropriate job decisions following established policies and past practices.

Ability to work effectively as part of a team and maintaining effective working relationships with a diverse campus community.

Ability to communicate effectively and professionally, orally and in writing, using tact and diplomacy.

Must successfully pass background check through Department of Justice.

Preferred Qualifications

College level course work towards a degree in accounting or related field.

Experience analyzing and implementing process improvements.

Experience preparing journal entries in accordance with Generally Accepted Accounting Principles (GAAP).

Knowledge of University policies and procedures related to the processing of accounts payable and purchasing transactions.

Demonstrated experience with invoice scanning processes and internal controls.

Demonstrated experience with UCR Financial System (UCRFS) and UCRFSTotals.

Knowledge of UCRFS FAU structure.

Knowledge of UCR purchasing system.

Experience preparing and presenting training classes.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey.
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  • Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.

  • In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.

  • U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."

  • Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • U.S. News and World Report's Best Graduate Schools (2016) including:

    • Graduate School of Education - 62nd among ranked schools

    • Bourns College of Engineering - 71st among ranked schools
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

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