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Company Name:
Approximate Salary:
Not Specified
Hamilton, New York
United States
Position type:
Full Time
Experience level:
Entry Level
Education level:
Associate Degree

Administrative Assistant - Admission

The Colgate University Office of Admission is a busy and active office. Our office receives over 8,000 applications each year, greets over 7,000 visitors and manages inquiries from over 40,000 prospective students. The Admission Administrative Assistants (AAA) within the Office of Admission provide administrative support for application processing, inquiry management, campus visitors, student volunteer programs and recruitment travel. The AAA team is both a critical and integral part of the university's successful admission process.

Specific accountabilities include: being responsible for accurate and timely data entry; planning and execution of all department events as assigned; planning and executing itineraries of department staff; completing administrative procedures and processes central to the department which may include communications with internal and external constituent populations, greeting visitors, and managing reception areas; responding to administrative inquiries pertaining to department and when appropriate, referring to other Colgate resources; managing calendars, contacts and email correspondence for self and other departmental staff; maintaining administrative data sets, editing and formatting documents and producing standard reports with accuracy; monitoring departmental budgets; coordinating work and/or schedules of students or casual wage employees. Ability to respond to supervisor feedback and accountable for complying with NCAA recruiting rules. Must possess the ability to establish priorities, handle multiple projects, coordinate and achieve efficiency concerning work responsibilities while remaining detail oriented and processing work with a high degree of accuracy. Requires the ability to manage confidential and sensitive student information. Must be able to exercise a high degree of judgment and discretion and work as a member of a team and independently. Requires overtime during peak periods and involves some Saturday work outside of peak season. Must be capable of working collegially and effectively with a diverse group of visitors, students, faculty and staff on a daily basis. Proficiency in Microsoft Word, Excel, Outlook and Google is essential as well as experience with multiple, complex databases and reporting systems. Demonstrated organizational skills and ability to coordinate complex projects and events. Strong customer service skills. Solid phone etiquette, and the ability to be the voice of Colgate, understand Colgate's mission and the value of a liberal arts education.

A minimum of an Associate's degree is required.

A minimum of one year of general office/administrative experience is preferred.

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