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Company Name:
Approximate Salary:
Not Specified
Northampton, Massachusetts
United States
Position type:
Full Time
Experience level:
2-4 Years
Education level:
High School or equivalent

Administrative Assistant

Provide comprehensive administrative support in all areas of operation of the Department by working collaboratively with departmental faculty and staff, especially the Assistant for Administration, to support the curricular/pedagogical mission of the department.

Administrative support: Handle clerical, ordering, and scheduling tasks for the department chair(s) and for departmental faculty, as appropriate. Maintain departmental records and databases. Manage departmental correspondence. Support departmental faculty and staff searches. Maintain and update departmental web page content and other online presence, as appropriate. Interface with the public, including any relevant student organizations. Interface with the Smith community and the public.

Budget support: Administer and track program budget based on institutional policy and using the college's financial management systems. Perform budget operations (e.g., reimbursement, budget transfers). Analyze expenditures against the budget and appropriately notify chairs to discrepancies.

Curricular support: Assemble and update course offerings and schedules. Assist in the preparation of annual course catalog revisions. Order supplies and help prepare course materials in support of curricular mission of the department. Secure copyright permissions, as appropriate.

Event management: Schedule, support, and organize all aspects of department events, visits, and field trips. Publicize department-sponsored events.

Facilities management: Oversee and manage work orders for departmental space. Help coordinate faculty office moves.

Supervision and Mentoring: Hire and supervise student workers in the above-listed duties and responsibilities.

All other duties as assigned by supervisor.

Education/Experience: High school diploma or equivalent plus one to three years of relevant experience, or an equivalent combination of education/experience.

Skills: Excellent communication skills--verbal, written, and interpersonal--with demonstrated ability to communicate with all levels of an organization and work well with diverse groups of faculty and staff. Strong budget and project management skills, including the ability to organize and prioritize work effectively, take initiative and responsibility, and manage multiple tasks simultaneously. Strong computer, technical, and web maintenance skills (including the Google and Microsoft Office suites and others). Supervisory experience relevant to overseeing student workers. Willingness to maintain an up-to-date knowledge of administrative uses of technology and learn/apply innovative and best-practice uses of Smith supported technology.

Smith College is an EO/AA/Vet/disbaility employers.

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