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Riverside, California
United States
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Director of Administration

Full/Part Time
Full Time

8AM - 5PM

Commensurate with Experience

Position Information

Financial Administration. As required, and in concert with the financial analyst, negotiates and oversees departmental business with the Office of the President, the Executive Vice Chancellor and Provost, the Campus Budget Office, Academic Personnel and Budget Office, and other campus service offices along with parallel venues at other campuses and in Mexican institutions. Acts on behalf of Institute Director in his/her absence for operational administrative and financial issues. Oversees the planning and budgeting for all funds administered by UC MEXUS, including systemwide, campus, intra- and extramural funds, (including international sources) for research, administrative, academic and student support. Significant fund sources change on an annual basis requiring creative and innovative planning and budgetary problem solving. Budget management. Maintains open and transparent budget records, in consultation with the UC MEXUS Director and with the assistance of the Financial Analyst. Provides review and advice for program budgets for new programs/projects submitted by financial analyst on behalf of program directors and oversees the preparation of detained budgets for UC MEXUS extramural grant proposals to a variety of national and international agencies, including special funding opportunities available through the UC Office of the President. Provides guidance and assistance for budget reviews and approvals for grant awards, in coordination with the Director of Research Programs. Contract management. Drafts institutional sub-contracts, general and specific agreements with UC and Mexican governmental and educational institutions, as well as other inter-institutional financial, personnel, and service agreements. Personnel administration. Supervises the staff in the administrative department and provides guidance for the oversight of all staff actions and records in all other departments. Directs the recruitment process, appoints, trains, supervises and evaluates the administrative staff of UC MEXUS. Provides administrative guidance and support for annual merit increase and STAR award nominations and recommendations. Encourages employee development by providing oversight and final approvals for employee involvement in various programs offered both outside and within the university. Facilities management. Oversees equipment and space inventories and the annual space allocation report. Budgeted hiring range for this position is up to $110,000.

Minimum Requirements

Solid skills to quickly evaluate complex issues and identify resolution.
Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
Solid organizational and customer service skills to effectively manage multiple priorities.
Demonstrated skills in employee supervision and HR administration.
Solid knowledge of common organization-specific and other computer application programs.
Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy.
Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.

Preferred Qualifications

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey.
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  • Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.

  • In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.

  • U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."

  • Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • U.S. News and World Report's Best Graduate Schools (2016) including:

    • Graduate School of Education - 62nd among ranked schools

    • Bourns College of Engineering - 71st among ranked schools
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

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