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Company Name:
Approximate Salary:
Not Specified
Northampton, Massachusetts
United States
Position type:
Full Time
Experience level:
3-5 Years
Education level:
Bachelor Degree

Faculty Recruitment and Appointment Specialist

Administer faculty and course support searches from approval to hire; collaborate with Human Resources, IT, Finance, PDOF team members, and other stakeholders to create and maintain position data pertaining to faculty appointments; lead faculty on-boarding processes; prepare letters of appointment to the teaching faculty and other committees under the purview of the office; provide direct support to the Associate Provost.

Recruitment: Serve as lead/point of contact for faculty and course support hiring for all internal and external search partners. Coordinate communication between home departments, Provost's Office, Human Resources, and Office of Inclusion, Diversity & Equity and other offices as necessary. Edit search materials, coordinate institutional review and approval process, and place advertisements. Educate and train faculty and academic assistants on search policies, processes, and use of the latest faculty recruitment systems; provide workshops, instructional materials and individual training as needed. Serve as systems administrator and liaison to departments when negotiating with faculty recruitment vendor. Oversee and analyze Faculty Recruiting budgets and expenditures. Guide search committees throughout process, advise on proper reporting and recordkeeping practices including the annual Affirmative Action Program report, and oversee approval and closing of searches. In collaboration with the Office for Inclusion, Diversity, and Equity, prepare annual search strategies and practices presentation for chairs and academic assistants. In collaboration with the Associate Dean of the Faculty/Dean for Academic Development, develop and support new faculty orientation and on-boarding protocols. Provide staff support to senior staff position searches reporting directly to the Provost/Dean of the Faculty.

Appointments: Prepare, distribute and file faculty appointment letters in collaboration with the Provost, Associate Provost and the Associate Director for Faculty Analytics. Coordinate with Human Resources to ensure candidates return signed appointment letters to relevant office in a timely fashion. Collaborate with college counsel, the Global Studies Center, and Human Resources to assist with the visa process for international hires. Attend regular conferences, trainings and meetings in order to stay current on hiring policies and regulations. Create new-hire faculty files. Track official transcript and curriculum vitae for first-year teaching hires. Prepare and distribute new hire summaries and data to approved Smith and Five College partners. Prepare annual letters to faculty for academic appointments, advisory boards and appointed committees under the purview of the office of the Provost/Dean of the Faculty.

Assistant to Associate Provost: Assist the Associate Provost by serving as a welcoming, initial point of contact; direct inquiries to appropriate Smith or external knowledge partners and resources; prepare correspondence; problem-solve independently; provide relevant background material for scheduled meetings; provide staff support for other committees chaired by the Associate Provost as necessary; and support daily activities in relation to the full scope of the Associate Provost's schedule and responsibilities.

Other Committee Support and Special Projects: Collaborate with home departments to support the annual nomination and selection process for Distinguished Professors-in-Residence, including preparation of materials, correspondence, record-keeping, and follow-up, as well as peripheral scheduling, publicity, and logistical arrangements. Direct the Visiting Scholars program, working closely with the Global Studies Center and Rental Housing Office to guide hosting departments, coordinate visa arrangements and manage arrival needs. Special projects and assistance with other work of the office as assigned.

Education/Experience: Bachelor's degree and 3-5 years of experience or an equivalent combination of education/experience. Experience with enterprise resource planning systems for human capital management and finance.

Skills: Excellent verbal, written, and interpersonal communication skills; demonstrated ability to engage effectively with all levels of the organization and diverse groups of faculty and staff. High degree of initiative, self-direction, critical thinking, and independent judgment. Strong leadership and project management skills, including the ability to organize and prioritize work effectively, take initiative and responsibility, and manage multiple tasks simultaneously. Strong computer, technical, and web maintenance skills (including the Google and Microsoft Office suites and others). Supervisory experience relevant to overseeing student workers. Willingness to maintain an up-to-date knowledge of administrative uses of technology and learn/apply innovative and best-practice uses of Smith supported technology.

Smith College is an EO/AA/Vet/Disability employer.

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