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Company Name:
Bowdoin College
Approximate Salary:
Not Specified
Brunswick, Maine
United States
Position type:
Full Time
Experience level:
3-5 Years
Education level:
Bachelor's Degree

Gifts and Records Manager

The Gifts and Records Manager leads a team responsible for gift and pledge processing, financial reporting, and constituent information for the College's fundraising and alumni relations efforts. The position requires familiarity with data management, higher education, and development business operations. The Manager develops, implements, and oversees processes and procedures to ensure the accurate and timely handling of gifts, pledges and biographical information. He or she is responsible for supervising the gift and data processing staff. The Manager will partner with other staff in fielding donor inquiries and will collaborate with others for gift documentation. The Manager is the division's key liaison to the Treasurer's Office regarding all issues concerning gift and pledge tracking and gift accounting. He or she also supports tracking and reporting on all aspects of a comprehensive fundraising campaign. Other essential functions include:

Identifying opportunities for improvement, recommending changes to policies, procedures and systems, and managing the implementation of them.

Training fundraisers and support staff on the proper procedures for submitting gifts and pledges.

Staying current on industry technology, data management practices and tax/legal issues related to gift processing and constituent records

This is an exempt position requiring the time commitments necessary to satisfactorily complete job requirements. Hours are primarily Monday through Friday, 8:30 AM to 5:00 PM with frequent work after 5:00 PM and weekends. Occasional travel is required.

Bowdoin College is committed to diversity, inclusion and equality, and is an equal opportunity employer. We encourage inquiries from candidates who will enrich and contribute to the cultural and ethnic diversity of our College. Bowdoin College does not discriminate on the basis of age, race, creed, color, religion, marital status, gender identity and/or expression, sexual orientation, veteran status, national origin, or disability status in employment, or in our education programs.


A Bachelor's degree is preferred but not required. Applicants must possess excellent writing and speaking skills; demonstrated understanding of accounting; management experience in a complex organization and proven supervisory abilities; demonstrated ability to work effectively in a team environment and with an entrepreneurial vision and spirit; understanding of fundraising, preferably in a higher education setting; superb interpersonal skills; strong organizational, motivational, and leadership abilities; and the ability to work well under stress in a deadline-driven environment.

A minimum of five years' experience in a management role in an operations or accounting position in a similar or related business is required. Prior experience with complex systems for gift processing, record keeping, accounting procedures, and/or capital campaigns is desirable. Familiarity with development or fundraising computer systems such as Raiser's Edge and a willingness to learn new systems is preferred. Demonstrated experience using Microsoft Office Suite (especially Excel and Outlook) is required. The successful candidate will be subject to a criminal history background check.

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