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Company Name:
Approximate Salary:
Not Specified
Northampton, Massachusetts
United States
Human Resources
Position type:
Full Time
Experience level:
3-5 Years
Education level:
Bachelor Degree

Payroll Specialist

As a member of the payroll team this position participates in all aspects of the bi-weekly payroll. Responsibilities include monitoring of weekly time submission, understanding and validating complicated data elements for entry, and processing payroll. This position will support the Smith community throughout the payroll process responding to questions, explaining procedures, and training employees. The Payroll Specialist will have a meaningful role in the implementation of Smith's new payroll system and ERP system. This position will also supervise student workers.

Payroll: Process all aspects of the payroll in a timely and accurate manner which includes data entry, running processes, and distribution of checks/notifications. Preparation and review of internal and external payroll reports. Work closely with human resources, the provost's office, and other departments to support the time entry and approval process as well as administer payroll changes and deductions. Participate in annual workers' compensation audits. Process periodic and quarterly tax filings, reconcile discrepancies, and ensure data accuracy and filing timeliness. Audit payment requests for accuracy and proper authorization, and perform account reconciliations between payroll and the general ledger. Respond to inquiries and problem solve. Reconcile compensation and process year-end W-2 tax reporting.

Payments to Foreign Persons: Administer the Tax Navigation system and manage all payments to foreign persons. This includes calculating the tax withholdings for both payroll and accounts payable payments. Administer government regulations regarding payments to non-resident aliens. Perform calculations for year-end tax reporting and production of 1042-S Forms.

Other: Reconcile general ledger accounts and participate in month-end closing processes. Participate in fiscal year-end audit, Form 990 preparation, and IPED submittal. Other duties as assigned.

Education/Experience: Bachelor's Degree, or three to five years of relevant experience with payroll, including the payment of foreign persons. Knowledge of accounting, general ledger, IRS guidelines, and withholding information. Experience with Tax Navigator, Banner, Workday, and third-party payroll providers (e.g. ADP) and system implementation preferred.

Skills: Demonstrated payroll knowledge; demonstrated customer service experience including excellent written and verbal communication skills; strong attention to detail and accuracy; good judgment, discretion and ability to maintain confidentiality; ability to interact with diverse constituencies; ability to manage multiple tasks simultaneously; ability to work on a team and independently; demonstrated time management, organizational, and problem solving; strong computer skills, preferably MS Office Suite (Excel and Word, familiar with Access); proficient with integrated database technology.

Smith College is an EO/AA/Vet/Disability employer.

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