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Company Name:
Approximate Salary:
Per Year
Columbus, Ohio
United States
Position type:
Full Time
Experience level:
3-5 Years
Education level:
Bachelor Degree

Program Coordinator -Fiscal Administration

Requisition ID: req2211

Job Title: Program Coordinator -Fiscal Administration

Department: Columbus State Comm. College

Location: Columbus Campus

Employment Type: Staff

Employment Status: Temporary

Bargaining Unit: Non-Bargaining Unit

FLSA Status: Exempt

Compensation Type: Annual

Compensation: $48,375

Schedule: M-F 8am -5pm

Job Description:

Essential Duties and Responsibilities:

The Fiscal Administration Coordinator will function as a fiscal expert for the Grants Office, handling day-to-day macro-level grant fiscal activity and ensuring that all project expenditures are budgeted correctly and processed quickly. Reports to the Director of the Grants Office.

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements. Duties are numbered for convenience and do not indicate order in terms of importance, frequency that the duty is performed, or the amount of time spent on the duty.

1. Project Fiscal Liaison: Work with grant principal investigators (PIs) and project teams to provide financial assistance on expenditures, contracts, sub-awards, and the overall budget. Maintain financial data and supporting documentation into the grants management database.

2. High-Impact Communication and Customer Service: Clearly and professionally convey information
and ideas to individuals and project teams in a variety of situations; communicating in a focused and compelling way that drives others' thoughts and actions. Effectively communicate and present the critical financial college leaders.

3. Financial Management: Assist PIs, accountants, and project teams in regular financial reporting of the grant, monitor account activities (identifying underspending or overspending and addressing it with the team in a timely manner), provide solutions for concerns that arise. Work closely with Business and Administrative Services to ensure accuracy of monthly financial statements, invoicing, and budget transfers.

4. Contract Coordination: Oversee contracts management for the Grants Office. Work with college's legal department to ensure adherence to policy, assist with signature protocol, facilitate any negotiation of terms, and coordinate distribution and storage of final execute contracts.

5. Budget Development: Assist in the creation of budgets for PIs and grant projects during the proposal development phase. Ensure alignment to college and agency policy and address any concerns with project team and Director. Assist in annual budgeting and planning process in conjunction with the Director; review financial plans, forecasting, and budgets.

6. Project Compliance: Creating a working knowledge of grant funding agencies and award compliance, ensure that grant statutes are followed and the policies of the Columbus State are adhered to. Monitor sub-award fiscal activity. Support the team during desk reviews and audits on projects.

7. General Requirements: Works assigned schedule, exhibits regular and predictable attendance and works additional hours as required meeting workload demands. Performs other related duties as required.

Usual Physical Demands: The incumbent of this position typically exhibits the physical demands identified in the Functional Job Analysis on file in the College's Human Resources Department and which is periodically reviewed and updated. Physical demands listed in the Functional Job Analysis are not job qualification standards, but are used to help the College assess and determine reasonable accommodations for otherwise qualified individuals covered by the American's with Disabilities Act.

While performing duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. The employee regularly sits and stands for extended periods of time, and occasionally walks. Employee converses verbally with others in person and by telephone. Vision demands include close, relatively detailed vision when focusing on a computer screen. Employee occasionally lifts up to 30 pounds.

Working Conditions: Normal office working conditions.

Knowledge, Skills and Abilities: Knowledge of: program or functional area. Skill in: verbal and written communications; routine typing; application of job related computer software; operation of job-related equipment and other equipment; maintaining documentation and records. Ability to: coordinate program or functional area operations; coordinate and prioritize multiple projects and tasks; translate financial concepts to programmatic colleagues who do not necessarily have finance backgrounds; develop and maintain effective working relationships with coworkers, supervisors, students, general public, and other job contacts; maintain confidential and sensitive information; effectively work with persons of varying cultures and diversity.

Minimum Qualifications:

Minimum of a bachelor's degree in a related discipline. At least 5 years of overall professional experience; experience working in an education institution environment preferred. At least 3 years of strong customer service experience. A track record in fiscal coordination tracking spend down on project or initiatives.

Preferred Qualifications:

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