Company Name:
Approximate Salary:
Not Specified
Charles Town, West Virginia
United States
Position type:
Full Time
Experience level:
Not Specified
Education level:
Bachelor Degree

Purchasing Specialist


Purchasing Specialist


Requisition Number: 18-0067


Location: Charles Town, WV


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Reports to: Senior Vice President and Controller


Department: Finance


Office location: Charles Town, WV


FLSA Status: Exempt


Date Posted: May 24, 2018


Date Closing: Open Until Filled


Synopsis of Role:


The Purchasing Specialist provides support to finance, and other teams, through processing purchasing requests through the purchasing system.


Essential Functions:


• Analyzes purchase authorizations for adequacy of specifications and other requirements to include proper general ledger accounts, proper approval authorities, and other criteria.


• Maintains the approval hierarchy and matrix of requisition approval process, as well as understand the security and role assignment within the purchasing system.


• Works with appropriate team members to negotiate and analyze costs.


• Prepares and issues purchase orders, ensure inclusion of complete and accurate specifications, and terms and conditions.


• Assists in planning, coordination and implementation of any special procurement program assigned to the team.


• Follows up with stakeholders to properly complete requests.


• Participates in the review, analysis and evaluation of procurement system for modifications, improvements and streamlining of processes.


• Works with accounting team to identify and process monthly accruals.


• Assists with developing business plan strategies / opportunities for unmanaged spend categories in conjunction with leadership.


• Interacts with APEI, APUS and NES staff and various teams, at all levels as required, to meet strategic objectives.


• Works with internal and external auditors as needed.


• Performs other duties as assigned.


Work Environment and Physical Demands:


• Standard office environment in Charles Town, WV.




Required Skills:


• Ability to interact with staff in a positive and professional manner.


• Ability to meet communicated schedules and deadlines.


• Excellent attention to detail.


• Ability to creatively solve problems in a changing environment.


• Advanced skills with MS Office Suite.


• Candidate must have excellent oral and written communication skills.


Required Experience:


• Bachelor’s degree from an accredited institution required.


• Certification in procurement preferred.


• Experience with Paramount preferred.


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