Company Name:
Approximate Salary:
55262.00
Per Year
Location:
Columbus, Ohio
Country:
United States
Industry:
Education
Position type:
Full Time
Experience level:
3-5 Years
Education level:
Associate Degree

Supervisor

Requisition ID: req2210

Job Title: Supervisor

Department: Business and Industry

Location: Columbus Campus

Employment Type: Administrator/Executive/Manager

Employment Status: Board Approved

Bargaining Unit: Non-Bargaining Unit

FLSA Status: Exempt

Compensation Type: Annual

Compensation: $55,262

Schedule: M-F, 8am-5pm; additional hours as necessary

Job Description:

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for persons with disabilities, covered by the Americans with Disabilities Act, in accordance with its requirements.

The successful candidate will operate across many projects/initiatives and will be responsible for delivering results with a team of individuals. This role will operate at a detailed level so having a level project management and attention to detail will be key. This role will be responsible for identifying and standardizing operational processes to improve the quality and timeliness of those processes. This role will be key to building a team environment within Workforce Innovation and will need to balance competing demands while delivering the best experience for our students.

· Fiscal Oversight

o Interface with internal/external customers as needed

o Set up course sections for billing

o Coordinate customer sponsorships and tuition reimbursement follow up

o Generate invoices in Colleague and Access DB (Accounts Receivable)

o Assist with budget versus actual development (annual, mid-year, project, etc.)

§ Monitor expenditures and create finical reports (P&L, drill into expense categories to understand/explain variances)

§ Project funding needs and initiate budget realignments/transfers as needed

§ Initiate purchasing requisitions

§ Follow purchasing guidelines/thresholds

§ Review monthly/bimonthly reports for variances and follow up accordingly

§ Process capital equipment requests

§ Code and process invoices (Accounts Payable)

o Generate, process, and track instructor LOAs

o Ensure client information has been entered into Colleague/Salesforce

o Attend meetings on behalf of the department

o Develop good working relationship with other departments

· Supervision of Specialists

o Orient new employees

o Train specialists on current and new duties

o Manage team availability and align tasks with availability and skills

o Resolve work-related problems

o Provide assistance/back-up where needed

o Monitor specialist performance and backlog of activities

o Ensure specialists have resources they require

o Evaluate specialists on annual basis

o Develop professional growth opportunities

o Recommend pay increases

o Approve leave requests and weekly time reports

· Record Retention

o Ensure compliance with record retention program

o Implement OnBase Document Management System

o Dispose of documents per Columbus State policy

Usual Physical Demands: The incumbent of this position typically exhibits the physical demands identified in the Functional Job Analysis on file in the College's Human Resources Department and which is periodically reviewed and updated. Physical demands listed in the Functional Job Analysis are not job qualification standards, but are used to help the College assess and determine reasonable accommodations for otherwise qualified individuals covered by the American's with Disabilities Act.

The employee regularly exhibits digital dexterity when entering data into computer, frequently sits for extended periods of time, and occasionally stands and walks. Employee occasionally reaches with hands or arms and stoops, kneels, crouches or crawls when installing hardware or software. Employee converses verbally with others in person and by telephone. Vision demands include close, detailed vision when focusing on computer screen. Employee occasionally lifts or exerts force up to 10 pounds.

Working Conditions: Normal office working conditions.

Knowledge, Skills and Abilities: Knowledge of: management principles and practices [basic level]; Columbus State Policies & Procedures; Generally Accepted Accounting Principles; Workplace Ethics. Skill in: verbal and written communications; Microsoft Excel, Access, Word, Outlook. Ability to: apply management principles to practical situations within a single department or functional area; maintain confidential and sensitive information; develop and maintain effective working relationships with coworkers, supervisors, students, general public, and other job contacts; work with and effectively manage persons of varying cultures and diversity.

Minimum Qualifications:

Associate's Degree in a closely related field of study, at least three years related experience, and prior supervisory experience. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).

Preferred Qualifications: Bachelor's Degree