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Riverside, California
United States
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Travel & Reimbursement Specialist

Full/Part Time
Full Time

8AM - 5PM

$39,484 - $55,979

Position Information

Under general supervision of the Executive Assistant Dean/CFAO, the incumbent is responsible for providing financial, customer service, and general operational support to the faculty and administrative staff. The Travel & Reimbursement Specialist has primary responsibility for managing travel reimbursements for SoBA faculty and staff, as well as other non-travel reimbursements. The Administrative Assistant II will also provide excellent customer service as receptionist in the SoBA Dean's suite.

Minimum Requirements

High School diploma or GED and 2 years of experience working in an administrative and customer service role.

Proven skill in interpreting policy and procedures related to position and keeping others informed.

Ability to independently organize and prioritize assignments to meet critical and/or overlapping deadlines while subject to interruption.

Skill to provide superior, front-line customer service and hospitality in a fast-paced, multi-lingual and culturally diverse environment.

Demonstrated ability to interact professionally with diplomacy, patience and courtesy with diverse groups; ability to establish and maintain effective and cooperative working relationships.

Excellent oral and written communication skills.

Experience with maintaining high levels of confidentiality, attention to detail, and accuracy in all areas of responsibility.

Ability to maintain a positive attitude and collaborative working relationships in an environment of constant change.

Demonstrated skill in using personal computer and applications such as, Microsoft Office (Word, Excel, Access and Power Point) and desktop publishing applications such as Adobe PageMaker, Photoshop, Acrobat, Microsoft Publishing, etc.

Exhibited skills in analyzing information to define problems or objectives. Identify solutions and independently act towards solving problems.

Preferred Qualifications

Bachelor's degree and minimum 2 years work experience.

Administrative Assistant experience in a university or higher education environment.

Work experience with UCR travel and entertainment policies and procedures along with travel planning and expense reporting using iTravel System.

Experience with UCR systems to include: eBuy (purchasing system), Financial System, Storehouse, Web Recharge system, P & R Work Order and ePay (online payment system).
Skill in creating/editing documents or spreadsheets utilizing using Word, Excel, PowerPoint or other software applications necessary for the responsibilities of the position.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey.
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  • Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.

  • In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.

  • U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."

  • Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • U.S. News and World Report's Best Graduate Schools (2016) including:

    • Graduate School of Education - 62nd among ranked schools

    • Bourns College of Engineering - 71st among ranked schools
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

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