Administrative Assistant for Graduate Medical Education (Laredo Medical Center)

University of the Incarnate Word

San Antonio, TX, USA

Published: 9/5/2024

Administrative Staff

Full Time

Administrative Assistant for Graduate Medical Education (Laredo Medical Center)

UIW Mission

Position Summary
The Administrative Assistant is responsible for providing administrative support to the Graduate Medical Education programs at Laredo Medical Center. This position coordinates residency program activities, maintains records, and ensures compliance with accreditation standards. The Administrative Assistant position reports to the Director of Graduate Medical Education.

This position works out of the Laredo Medical Center located in Laredo, Texas.

Essential Functions

Job Duties

Knowledge Skills and Abilities

Excellent proficiency with Microsoft 365 programs and Google Drive.
Excellent communication skills, verbal, written, and interpersonal.
Strong problem-solving and analytical skills.
Ability to effectively work independently and in a team environment.
Excellent ability to effectively manage multiple priorities in a deadline-driven environment.
High level of accuracy and thoroughness in managing records and processing information.
Strong ability to maintain confidential information.
Ability to work effectively with individuals from diverse communities and cultures.
Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education
Associate degree, or equivalent, in business administration, healthcare administration, or a related field.

Required Work Experience
Minimum of two (2) years of administrative experience.

Preferred Qualifications

Bachelor's degree in business administration, healthcare administration, or a related field.
Experience in a healthcare or academic setting.
Experience with residency program coordination or graduate medical education.
Experience organizing and coordinating events, such as interviews, orientations, and meetings.
Experience with VPNs and residency management software (New Innovations, MedHub, etc.).
Bilingual skills in Spanish language.

Required Certifications, Licenses or Registrations
None specified.

Work Hours
Monday through Friday 8am to 5pm with earlier or extended hours as needed to meet departmental goals and of the learning community.

Physical Demands

Ability to lift up to 15 lbs of office or event supplies.
Ability to actively engage in events for extended periods of time.
Ability to regularly move about campus and event venues to actively engage with others, as well as attend meetings on and off campus.

Posting Number: AS2034PO
Job Type: Full Time
Job Category: Staff (non-exempt)
Desired Start Date: 10/01/2024
Position End Date (if temporary):
Reports To: Director, Graduate Medical Education
Salary: $38,000-$40,000 Annualized
Open Date: 09/03/2024
Close Date:
Open Until Filled: Yes

Special Instructions to Applicant

To apply, visit https://jobs.uiw.edu/postings/26675

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

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