Administrative Assistant II

Title: Administrative Assistant II

Salary Range: $31,680.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Elizabethtown Community & Technical College

Campus Location: Elizabethtown CTC

Department: UBMS and AMAP

Total Rewards

Elizabethtown Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition discounts and waivers
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

ECTC is seeking an Administrative Assistant II to provide administrative support and customer service for the Upward Bound Math and Science (UBMS) program and the Advanced Manufacturing Accelerator Project (AMAP).

Job Duties:

Responsibilities will include but are not limited to:
• Supports a professional office environment of efficiency, customer service and clerical support for both UBMS & AMAP staff including requisitions, supply requests, and travel documents.
• Responsible for the preparation of grant reports, quarterly and annual performance reports, and monthly budget reconciliation for UBMS & AMAP.
• Responsible for maintaining, updating, and creating content for all social media accounts and websites for UBMS & AMAP.
• Engages in professional development to enhance job performance and growth

UBMS
• Performs data entry for the UBMS Blumen database ensuring accuracy and timeliness of entries in relation to the goals, objectives, and activities of the program documents.
• Calls prospective and current participants in program to complete enrollment, update student files and communicate events in the program.
• Creates and maintains an accurate and comprehensive file system which protects the privacy of program participants and their files to ensure compliance with the College and the U.S. Department of Education.
AMAP
• Assembles, collects, and reports data useful for program evaluation and assists the Director in completing an annual report.
• Performs data entry for the AMAP ensuring accuracy and timeliness of data requests in relation to the goals, objectives, and activities of the program: creating student files, regularly updating student files, assists in the preparation of reports, and consistently maintaining accurate and updated program documents.
• Creates and maintains an accurate and comprehensive file system that protects the privacy of students and their files to ensure compliance with the College and the U.S. Department of Education.

Minimum Qualifications:

Education: High School Diploma and 3 years of experience, or equivalent (Associate Degree and 1 year of experience).

Successful candidates should demonstrate:
• Ability to work effectively on a team and independently
• Ability to work in a flexible schedule based on needs of grants
• Highly dependable and prompt
• Excellent written and oral communication skills
• Strong analytical or problem-solving skills
• Strong organizational and people skills
• Proficient computer skills
• Familiar with Microsoft Office Suite

Position is open until filled, review begins September 3, 2024

To apply please visit:  https://careers.kctcs.edu/Elizabethtown

KCTCS/ECTC is an equal-opportunity employer and education institution. 

Band 7 (Min: $31,680.00)

Position # 10005128

 

Preferred Qualifications:

Additional Skills Requested: