Admissions Processing Specialist

University of the Incarnate Word

San Antonio, TX, USA

Published: 6/14/2024

Administrative Staff

Full Time

Admissions Processing Specialist

UIW Mission

Position Summary
The Admissions Processing Specialist is responsible for data entry duties and document scanning related to prospective main campus student inquiries, applications, transcripts, test scores and other supporting documents into electronic systems for the Main Campus Office of Admissions. The Admissions Processing Specialist reports to the Assistant Director of Admissions Processing.

Essential Functions

Job Duties

Knowledge Skills and Abilities

Must possess strong customer service skills.
Intermediate proficiency in Microsoft Office, specifically Microsoft Word and Excel.
Ability to work independently and as part of a team.
Ability to consistently report to work on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
Follows instructions, responds reasonably to management direction; takes responsibility for own actions; completes tasks on time or notifies appropriate person with an alternate plan.
Ability to meet productivity standards and complete work in timely manner.
Strong attention to detail; proficient in managing multiple priorities and meeting deadlines.
Must possess a strong work ethic, be goal oriented and self-motivated.
Ability to learn and successfully use admissions systems such as Banner, BDM/Imaging systems, and CRM management systems.
Able to communicate clearly and informatively via email, must possess strong written and verbal communication skills.
Treats people with respect, professionalism and consideration regardless of their status or position; inspires the trust of others; works with integrity and ethics; upholds organizational values.
Employee shall adhere to all applicable rules and regulations regarding the Family Educational Rights and Privacy Act (FERPA).
Ability to work effectively with individuals from diverse communities and cultures.
Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education
High school diploma or its equivalent.

Required Work Experience
Two (2) years of experience in complex data entry in an office environment.

Preferred Qualifications

Some college;
Experience in a higher education setting;
Experience with Banner software;
Experience with BDM/Extender digital document imaging;
Experience with Microsoft CRM Recruiter.

Required Certifications, Licenses or Registrations
N/A.

Work Hours
Monday through Friday, 8 am to 5pm, with occasional extended hours to meet departmental needs especially during peak periods.

Physical Demands
Ability to lift up to 10 lbs of admission documents and transcripts.

Posting Number: AS1968PO
Job Type: Full Time
Job Category: Staff (non-exempt)
Desired Start Date: 07/01/2024
Position End Date (if temporary):
Reports To: Director of Admissions
Salary: $31,200 Annualized
Open Date: 06/03/2024
Close Date:
Open Until Filled: Yes

Special Instructions to Applicant
N/A.

To apply, visit https://jobs.uiw.edu/postings/25579

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).