Alumni Relations and HKS Fund Coordinator

05-Sep-2024

Alumni Relations and HKS Fund Coordinator

Harvard Kennedy School

66634BR

Job Summary

Job Summary
The Alumni Relations and HKS Fund Coordinator is responsible for coordinating projects and initiatives supporting the Alumni Relations and HKS Fund teams within Alumni Relations and Resource Development (ARRD), such as data management and analysis, research, and event support. It contributes to meeting and exceeding department engagement and revenue goals by providing exemplary support to these two teams. The ability to be detail-oriented and handle highly sensitive information with the utmost confidentiality is critical. Also, as this role is equally split between two teams and managers, the ability to prioritize competing priorities and maintain open communication is essential.

Department/Center Overview
The mission of Alumni Relations and Resource Development (ARRD) is to engage Harvard Kennedy School (HKS) alumni, friends, donors, and prospective supporters to secure the resources the School needs to achieve its priorities. In consultation with our academic partners across the school, ARRD provides opportunities for donors to achieve their philanthropic vision while enhancing the relationship our alumni have with the School and each other. We foster a respectful environment where many diverse talents, perspectives, and experiences are valued.

Position Description

Duties and Responsibilities

• Maintains alumni and donor data, including, but not limited to, tracking volunteers and engagement, regularly updating contact information, maintaining gift records, and with a strong emphasis on mastering Advance (CRM) and its various data reporting tools.
• Synthesizes engagement, giving, and communications data, tracks metrics, and reports findings internally to the Alumni Relations and HKS Fund teams monthly, as well as externally for meetings and publications including the annual report on giving and engagement.
• Works closely with both teams to organize and plan alumni reunion weekend, which includes creating and managing registration and giving forms, responding to inquiries, managing the event inbox, maintaining website, class pages, and donor lists, and providing on-site event support during the weekend.
• Provides support for Alumni Relations and HKS Fund events, outside of reunion, involving creation and maintenance of event forms, tracking RSVPs and gifts, outreach to invitees, event material production, donor list upkeep, and post-event data reporting.
• Works closely with the HKS Fund staff to support the Graduating Class Campaign, which includes regularly staffing a giving table, tracking gifts, and working closely with student volunteers.
• Assists with various communication-related initiatives, which includes ownership and aggregation of content for weekly events digest and monthly newsletter for alumni and pulling Salesforce data lists for both alumni and donor emails.
• Responsible for general website maintenance for alumni and events section of HKS website.  
• Manages general phone line and email inboxes for Alumni Relations and HKS Fund.
• Provides administrative support to both teams, such as expense reports and including creating meeting agendas, notes, and any follow up minutes as needed. Represents both teams at internal meetings as needed.
• Performs other duties upon request, as necessary, with or without accommodation.

Basic Qualifications

3 or more years of administrative experience in a related office environment.
 

Additional Qualifications and Skills

If you have some, but not all of the following, we encourage you to apply; we value employees with a willingness to learn:

• Bachelor’s degree strongly preferred.
• Strong preference for experience in higher education, alumni relations, and/or fundraising.
• Excellent verbal and written communications skills.
• Strong interpersonal skills; ability to communicate with a wide variety of constituencies.
• Ability to prioritize work in a fast-paced environment with multiple and changing priorities; must be efficient, proactive, have strong attention to detail, multi-task, and to meet firm deadlines.
• May be required to work some nights and weekends as needed for events.

Physical Requirements

Physical demands and work environment: primary work takes place in an office environment. Some tasks may require being on campus or in other off-site locations for a period. Sitting or standing for periods of time with some repetitive motion.   

Additional Information

Learn more about our work culture and see yourself at Harvard Kennedy School.

We regret that the Harvard Kennedy School does not provide visa sponsorship.
Harvard University requires pre-employment reference and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.
 
This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
 
Salary Range: $60,503 - $95,391
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.
 

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403134 Coordinator I

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

------------

Salary Grade

054

Department

Alumni Relations and Resource Development

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Schedule

9-5 Monday through Friday

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism
 
At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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