25-Sep-2024
Assistant Building Manager
Harvard Kennedy School
66979BR
Job Summary
Harvard Kennedy School’s (HKS) Office of Campus Planning is seeking a new Assistant Building Manager to join our team. The Assistant Building Manager reports to the Director of Building Planning and Operations. They will assist in managing building operations, services and building infrastructure projects, (such as small HVAC and MEP projects, space renovations, coordination of office moves, and purchase of furniture), for the smooth operation of a large building or small group of buildings.
Position Description
- Manages, coordinates and schedules small to mid-size projects and renovations as assigned.
- Oversees the workflow of subcontractors involved in small to mid-size projects and renovations.
- Manages contracts including writing, bidding and awarding and managing budgets and timeline.
- Reviews, packages and processes submittals and shop drawings.
- Tracks and updates subcontractor change order requests, site drawings, RFI’s and COR’s.
- Prepares project closeouts and manages meeting minutes.
- Works with the Director to implement any sustainability initiative and actively participates in the greenhouse gas and energy reduction efforts and goals.
- Assists the Director to develop long term building equipment and aesthetic maintenance plan. Maintains the deferred maintenance database.
- Assists the Director in developing and maintaining all building related preventive maintenance, project budget, bill coding, and general building-related financial work.
- Oversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors, and contractors performing building maintenance.
- Responds to client inquiries and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.
- May coordinate and manage move, add, and change activities.
- Manages vendor relationships. Processes invoices and ensures proper cost center coding. Reviews periodic reports including financials and explains variances. Works with the finance team to correct errors.
- Develops and maintains positive relationships with the greater facilities and operations team. This includes but is not limited to union technicians, and third-party service providers.
- Uses PC and/or mobile phone for work order system, email, process, and procedure training.
- On-call for building emergencies.
- Responsible for overseeing the cleanliness and organization of all mechanical and electrical spaces.
Basic Qualifications
- Minimum 2 years of building operations and/or project management experience.
- Time spent in a directly related degree or training program (e.g., Facilities Mgmt., Engineering, Construction Management) will count towards experience.
- Demonstrated knowledge of mechanical, electrical, and plumbing systems and familiarity of construction methods, documents, and specifications.
Additional Qualifications and Skills
- Strong technical skills including experience with Microsoft Office, Procore, Microsoft Project, Excel.
- Strong leadership, presentation, verbal, and written communication skills.
- Strong interpersonal skills with subcontractors, colleagues, clients, architects, and engineers.
- Strong analytical and problem-solving abilities.
- Negotiation skills.
- Proactive mindset with ability to minimize or eliminate risks to School and department.
- BS in Facilities Mgmt., Engineering, Construction Management, or related field is a plus.
Physical Requirements
Perform daily physical activity, including walking to and from various buildings, climbing multiple sets of stairs and walking from room to room on each floor to inspect the physical condition of the building.
Additional Information
Critical/Essential Status: During emergency situations and severe inclement weather this position is designated as essential and critical to the operations of HKS.
IMPORTANT NOTE: To be considered for this position, applicants must submit a COVER LETTER and RESUME.
Learn more about our work culture and see yourself at Harvard Kennedy School.
We regret that the Harvard Kennedy School does not provide visa sponsorship.
Harvard University requires pre-employment reference and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.
This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of five days per week during the academic year. Specific days and schedule will be determined between you and your manager. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Salary Range: $68,100 - $111,500
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.
Work Format Details
This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Facilities
Department Office Location
USA - MA - Cambridge
Job Code
326056 Facilities & Oper Specialist
Work Format
On-Site
Sub-Unit
------------
Salary Grade
056
Department
Campus Planning and Operations
Union
00 - Non Union, Exempt or Temporary
Time Status
Full-time
Pre-Employment Screening
Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism
At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
LinkedIn Recruiter Tag (for internal use only)
#LI-ES2
