Assistant Director of Alumnae Engagement

If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu.

Alumnae Relations & Development

Job Description

Job Summary

Under the direction of the Director of Alumnae Engagement, the Assistant Director of Alumnae Engagement leads project management work and administrative implementation of volunteer stewardship projects and reunion programs. Responsible for planning an annual volunteer stewardship/enrichment event off campus. Works closely with the Assistant Director for Reunions to carry forward substantial components of the reunion project. Refines and confirms logistical details and communications related to reunion meals, class and college programs, and required program resources. Refines and confirms logistical details related to all Volunteer Stewardship resources, events, programs and gifts.

Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Essential Functions

Project Management (45%)

Project manage the annual volunteer stewardship plan under the direction of the Director of Alumnae Engagement each fall. This includes virtual enrichment and training events, one in-person event, an annual volunteer stewardship gift, and the creation of volunteer training and support resources.

Under the guidance of the Assistant Director for Reunions, provide project management expertise in support of Reunion planning and implementation each spring to yield:

• 120+ distinct experiences
• 60 distinct meals/menus to plan with Smith dining and outside caterers
• 120+ tech /AV setups
• 140+ space reservations and furniture setups
• 100+ speaker events

This includes: communicating with partners in IT, student life, dining, facilities and Events Management and outside 20+ vendors; supporting contract review and payment as appropriate.

Program Administration and implementation (40%)

Oversee the successful administration of reunion and volunteer programs, events and resources directly and in collaboration with relevant Alumnae Relations & Development teammates and other relevant campus partners.  Enacting the tasks necessary to move key aspects of the event planning forward inclusive of zoom meeting and webinar setup and support, space reservations, meal planning/ordering, supply ordering, room reservations, work orders, etc. Support communication with relevant partners as needed.

Seasonal Reunion Work (10%)

Directly support Reunion program planning and implementation each year from mid-April to late May.

Other Functions (5%)

Participate in team meetings, task forces and committees as required. Back up other staff needs as necessary. Perform related duties as required.

All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)

Bachelor’s degree plus a minimum of 2-4 years of relevant experience or an equivalent combination of education/experience.

Experience working with individuals from diverse backgrounds.

Preferred Qualifications

Experience with project management and event planning/ implementation.  Experience with volunteer management.  Experience working with diverse groups.

Skills

Excellent verbal and written communication skills. Excellent computer skills and organizational skills.  Excellent customer service while interacting effectively with a diverse population including alumnae, students, faculty, staff and outside vendors. Must be able to maintain confidentiality, work under pressure and be flexible. Must possess strong organizational skills, attention to detail, be able to prioritize work effectively, take initiative and solve problems. Willingness to work occasional overtime with evenings and weekends (approximately 5 weekends per year). Must be comfortable with technology and willing to learn emerging technologies as necessary. Proficient use of Microsoft Office suite, CRM systems, and video conferencing.  Experience with Salesforce and Zoom a plus.

Action-oriented, entrepreneurial, flexible, and innovative. Able to function as a team player in a fast-paced and results-driven environment. Ability to interact and work effectively and collaboratively across a complex organization and with a wide range of constituencies. Must demonstrate excellent judgement and be able to represent the college appropriately.

Additional Information

Occasional weekend and evening work and occasional travel will be required.

#ALMDEV#

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Review of applications will begin

October 30, 2024

Position Type:

Regular

About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts.  A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at recruiting-u@smith.edu.

As set forth in our mission and values, Smith College is committed to promoting a culture of  equity and inclusion among students, staff and faculty.  The College will not discriminate in employment on the basis of age, race, color, ethnicity, national origin, creed, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, genetic information, age, veteran status, physical or mental disability, or any other classification protected by law. Smith College is an equal opportunity employer and complies with all state and federal laws that prohibit discrimination.