Associate Director of Educational Programs

28-Oct-2024

Associate Director of Educational Programs

University Administration

67268BR

Position Description

The Kempner Institute for the Study of Natural and Artificial Intelligence seeks an Associate Director for Educational Programs. The position will work with faculty across many departments managing graduate, undergraduate, and post-baccalaureate educational programs, including managing and participating in the student selection process. The Associate Director will collaborate with Kempner community members to host events and workshops to educate people on artificial intelligence, machine learning, cognitive sciences, and neuroscience.
 
The ideal candidate will have higher education and teaching experience in one or more of these fields, as well as a passion for undergraduate and postgraduate education. Candidates are expected to be able to work with a diverse community of faculty, students and staff to build programs that support inclusive educational efforts.
 
The successful candidate will build on existing Kempner Institute educational programs and leverage the resources and opportunities available across Harvard’s educational ecosystem to ensure the best possible experience for the Kempner Institute student and research community.
 
Principal Duties and Responsibilities (Essential Functions*):

• Oversee all aspects of Kempner Institute educational programming including fellowship and training programs for undergraduate, post-baccalaureate, and graduate students.
• Ensure that educational activities are aligned with the institute’s mission and values and that all aspects of program development and implementation are planned, managed, and executed at the highest standards.
• Direct each program’s operations, including all aspects of logistics, faculty relationships, curriculum management, and student experience. Ensure processes support fair and diverse student selection and appointment.
• Recruit, orient, manage, and mentor staff. Ensure effective workflow and performance management and the promotion of an inclusive and innovative work environment. Manage team resources, time, and projects, ensuring a high level of professionalism, teamwork, and focus on customer service.
• Serve as the primary Kempner advisor for Kempner post-baccalaureate students. Advise students about courses, professional development, and other related matters.
• Gather, maintain and share key data on enrollment, content, student performance and participation, and program content. Ensure that metrics related to student application, selection, progress, and future placement are accurately tracked.
• Work with institute leadership to identify and apply for external support for educational programs, including philanthropic, grant and foundation applications.
• Develop, coordinate or supervise workshops, bootcamps, and community events focused on professional development, research or related activities. Develop and maintain teaching materials using platforms and tools as appropriate.
• Potentially teach courses or workshops as determined by field of expertise and the needs of the program.
• Potentially advise faculty regarding educational strategies, formats and policy as requested.
• Foster relationships with partner offices at various Harvard schools (e.g., GSAS, SEAS, HMS, and FAS) to increase participation in programs, coordinate offerings, enrollment and student onboarding.
• Ensure compliance with university policies and procedures and applicable rules and regulations.

Basic Qualifications

• Bachelor’s degree or equivalent work experience required
• Minimum of 7 years’ relevant work experience

Additional Qualifications and Skills

• PhD in a scientific discipline is strongly preferred.
• Previous experience in a related field such as neuroscience, computational neuroscience, computer science, cognitive psychology, or a related field preferred.
• Strong written and verbal communication skills.
• Strong commitment to continuous process improvement.
• Some supervisory experience is preferred.
• Strong organizational and interpersonal skills.
• Demonstrated commitment to education and student life essential; strong initiative; ability to work with diverse constituencies required.
• Experience advising students (graduate and/or undergraduate) is highly desirable.
• This position may hold a concurrent, dependent appointment as Lecturer in a relevant academic department within a school of Harvard.

Physical Requirements

• Sitting using near vision use for reading and computer use for extended periods of time
• Lifting (approximately 20 to 30 pounds), bending, and other physical exertion

Working Conditions

• Work is performed in an office setting

Additional Information

This position has a 6-month orientation and review period. 

Harvard University does not provide visa sponsorship.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. 
 

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Faculty & Student Services

Department Office Location

USA - MA - Allston

Job Code

S0558M FSS Academic Affairs Mgt IV

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Interfaculty Initiatives

Salary Grade

058

Department

Kempner Institute

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Education, Identity

Schedule

Full time. Monday through Friday. 35 hours per week. 

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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