BSCP Communications and Alumni Relations Coordinator

04-Oct-2024

BSCP Communications and Alumni Relations Coordinator

Harvard Medical School

66947BR

Position Description

The BSCP Communications and Alumni Relations Coordinator is responsible for developing, creating and implementing communications and marketing strategies to promote the Biomedical Science Careers Program (BSCP) and its initiatives; acting as point-person for the Alumni Committee of the Board of Directors and serving as support to the Executive Director in the management of this committee; managing the newly launched Alumni Network and engaging, maintaining and strengthening relationships with alumni members of the program; and enhancing the organization’s presence and impact through community outreach. This role requires the management of a diverse array of tasks including content creation, design of promotional materials, event promotion, alumni engagement, and community outreach. The position will work closely with the entire BSCP team; and will report directly to the Executive Director.

Responsibilities:

• Create and implement communications and marketing strategies to promote organizational initiatives; analyze marketing and communications tools and trends
• Write, design and edit organizational materials including What’s Happening newsletters (monthly distribution), brochures, flyers, power-point presentations, programs books, and reports for internal and external audiences; works closely with the Assistant Director of Operations and Programming and the Program Coordinator to align scope of programming with materials.
• Manage BSCP’s three social media platforms, design content, manage social media strategy and calendar
• Collaborate with Senior Website and Database Coordinator on website content and branding as it aligns with marketing of initiatives
• Brand management across all materials and communications
• Collaborate with Associate Director of Development and Donor Relations on communications strategy aligning with BSCP’s development campaigns including but not limited to Evening of Hope
• Serve as the principal contact and liason for the board-appointed Alumni Committee and support the Executive Director in designing and enacting committee’s vision
• Implement strategies to engage, maintain and strengthen relationships with BSCP alumni; including but not limited to managing, planning and organizing events, biennial Alumni Conference, educational programs and networking opportunities, and promoting volunteering opportunities within the organization, and maintaining Alumni Network LinkedIn page.
• Manage all budgets related to alumni events to ensure cost-effect use of resources and funding allowances.
• Along with Database Coordinator, track alumni participation, contact information and engagement levels in Salesforce database
• Manage the BSCP Hope Scholarship and Vertex Scholarship Programs. Maintain regular communications with recipients, track educational status, achievements and contact information, maintain scholarship balance reporting and coordinate funds disbursement
• Collaborate with Database and Website Coordinator, who serves as the student liaison, to build and maintain partnership with community organizations/programs, schools, summer programs and other stakeholders; track and assess the effectiveness of community engagement activities and prepare reports on impact for internal and external audiences.

Basic Qualifications

4 or more years of experience.  Higher education may count towards experience

Additional Qualifications and Skills

Bachelor's Degree strongly preferred

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (https://www.gem.com ?formID=16341e35-cbc6-4904-88a3-09b35763307e)
 

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Boston

Job Code

403040 Coordinator II

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

------------

Salary Grade

055

Department

Diversity Inclusion and Community Partnership

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Schedule

35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values   
https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

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