Title: Budget Analyst
Division: Finance and Administration
Department: Business Office
FLSA Status: Exempt
Salary Range: $54,000 - 56,000
EEO Job Group: 2 E2
Position Summary
The University of Southern Indiana is accepting applications for Budget Analyst.
Provide budgeting and financial forecasting services to support the development and administration of University operating, capital, project, and grant budgets in accord with the requirements of the State of Indiana, other applicable regulations, and institutional policies.
Duties/Responsibilities
- Analyze past and present financial data. Estimate future revenues and expenses. Identify trends and address variances between budget and actual performance. Maintain records and utilize data to support financial planning and analysis for academic and administrative units.
- Assist Director of University Budgeting with coordination and development of annual University budget. Provide historical data and projections to financial managers for development of fund and organization-level budgets. Evaluate submitted budgets for compliance with institutional guidelines and for accuracy compared to historical trends.
- Develop and deliver budget reports and analysis to financial managers. Promote efficient and effective use of University resources to achieve institutional and departmental goals. Serve as a resource for budget information and provide technical assistance and analysis in planning, developing, administering, and monitoring budgets. Develop and deliver training for financial managers and department contacts related to budget policies, procedures, and administration.
- Prepare periodic financial reports and forecasts. Monitor fund balances and budget variances. and communicate with financial managers to resolve unplanned budget and fund balance deficits promptly.
- Review funds monthly according to standards established by Director of University Accounting. Assist with month-end and year-end closing process. Ensure accurate postings of transactions. Prepare original journal entries, corrections, accruals, and deferrals including proper supporting documentation and supplemental information to substantiate the accuracy and appropriateness of entries.
- Create and maintain University chart of accounts elements to foster accurate reporting and analysis. Identify inactive funds annually and communicate with departments to evaluate status. Recommend funds for inactivation or termination after confirming zero balances in all accounts according to standards established by the Director of University Accounting.
- Record budget transfers, adjustments, and related journal entries. Ensure allowability, allocability, reasonableness, and consistency of transactions. Perform duties related to the month-end and fiscal year-end closing processes of the University financial records according to closing timelines established by the Director of University Accounting.
- Review open encumbrances. Identify inaccurate expense classifications and allocations and report to Procurement for corrective action. Monitor inactive purchase orders and work with financial managers and Procurement to liquidate encumbrances for canceled orders.
- Reconcile various operating ledger accounts. Compare revenues and expenses to source documents. Identify and resolve errors promptly. Report issues of non-compliance with University policies to Director of University Budgeting and work with financial managers to implement corrective action.
- Monitor various suspense and clearing funds and accounts monthly. Facilitate prompt resolution of issues and preparation of journal entries to clear balances.
- Collaborate with Office of Sponsored Projects and Research Administration to develop budgets for grant application in compliance with granting agency guidelines and Uniform Guidance.
- Assist Director of University Budgeting with preparation of the University biennial budget request for the State of Indiana. Provide financial information, supporting schedules, and supplemental information to support presentations to the Indiana Commission for Higher Education, the State Budget Agency, and the Indiana General Assembly.
- Oversee complete, accurate, and timely submission of budget data to external organizations and governmental agencies to meet regulatory requirements, support accreditation efforts, and advance institutional strategic plans and other initiatives.
- Assist University departments with development and implementation of business processes for new and existing activities.
- Serve on University committees and projects as assigned.
- Other duties as assigned.
Required Knowledge and Skills
- Bachelor’s degree in accounting, finance, or business administration.
- Demonstrated understanding of fund accounting principles and practices, budgeting concepts, and financial reporting, including an aptitude for accounting information systems.
- Strong mathematical and analytical skills.
- Strong financial modeling and forecasting skills with ability to define, analyze, and formulate solutions to complex budgeting needs.
- Attention to detail, accuracy, and strong problem-solving skills.
- Demonstrated proficiency with spreadsheet and word processing programs.
- Strong interpersonal, written, and verbal, communication and presentation skills.
- Ability to maintain confidentiality and react appropriately with sensitive information.
- Ability to work independently with minimal supervision and exercise independent judgment.
Preferred Knowledge and Skills
- Experience compiling budgets and financial forecasts.
- Experience in higher education.
- Experience with Ellucian Banner.
Regular Work Hours/Travel Requirements
- Standard office hours are 8:00am to 4:30pm, Monday through Friday.
- Occasional irregular or extended hours are required.
- Occasional local and regional travel may be required.
About USI
The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:
- Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
- Retirement plan where the University makes the total contribution equivalent to 11% of annual salary.
- Full tuition fee waiver for employees/75% for spouses and dependent children.
- Vacation and sick time
- Holiday pay
- Free access to Recreation, Fitness & Wellness Center.
- Access to on-campus University Health Center and Dental Hygiene Clinic.
For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.
Application Process
Click “Apply Now!” near the top right of this page to complete an application and upload application materials to the attention of Mrs. Amy Fisher. Application materials should include:
- Resume
- Cover Letter
Search Committee Chair:
If you have questions about the open position, please contact Mrs. Amy Fisher, search committee chair, at ajfisher@usi.edu.
Best Consideration Date:
For best consideration, please submit materials before August 16, 2024.
Pre-Employment Screening
A background check will be required for employment in this position.
Authorization to Work in the United States
USI typically will not sponsor an employment-related visa for this position.
Interview Accommodations
Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.
EEO Statement
The University of Southern Indiana is an EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.
