Business Coordinator
Job ID: 12418
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp
About UTEP
UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.
Position Information
Hiring Department: Vice Presidency for Business Affairs
Posting End Date: Open until filled.
Hours: up to 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Salary: $45,000 annually.
Required Application Materials:
- Resume
- List of three references
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.
Purpose of Position
Essential Functions
Summary:Under limited supervision and with moderate latitude for the use of initiative and independent judgment, coordinates and directly supports the business process functions of the department.
Note:The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.
Statement of Duties and Responsibilities:
Maintains responsibility for general secretarial support functions to the department to ensure efficient utilization of time.
Execute tasks with a strong emphasis on accuracy and thoroughness.
May coordinate and implement methods and procedures for monitoring work activities, and recommends measures to improve methods, performance, and quality of product or service.
Coordinates various office management functions, including scheduling and preparing staff departmental meetings, ordering and monitoring inventory and office supplies, and coordinating facilities and mail service activities.
Prepares and reviews statements and reports with management personnel; may participate in cost analyses and rate studies.
Coordinates preparation of external audit materials and external financial reporting; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures.
Identifies and resolves problems and inconsistencies, determining appropriate corrective procedures.
Maintains filing for the department including correspondence, reports and legal documentation.
Maintains a high degree of confidentiality on all sensitive information this position is privy to.
Acts as liaison between departments and internal or external customers.
Participates in various committees, professional trainings, industry conferences, and conventions.
Maintains an environment that promotes efficiency within the department.
Maintains records and organizes filing and archive systems to facilitate the expeditious retrieval of information.
Answers and refers telephone calls or other inquires to ensure accurate and timely communications are facilitated.
Travel may be required
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities: No supervisory responsibilities.
Qualifications
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Qualifications:
Excellent interpersonal communication and writing skills.
High level of proficiency in spreadsheet and word processing applications (MS Office Suite) with advanced skills with Microsoft Excel.
Demonstrated ability to interact tactfully and professionally with all groups of people under stressful and time-sensitive conditions; be supervised; and work independently, and as a team member.
Demonstrated ability for accuracy, attention to detail, and ability to follow established guidelines and office protocol are critical.
Education: Bachelor's degree from four year college or university within area of assigned responsibility
and
Experience: Two years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience
Preferred Qualifications:
*Please note: U.S. citizenship is required due to the nature of the job. The applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position. Employment will be contingent on the selected applicant submitting an application for access and receiving notification of eligibility within a time period to be specified in the job offer. If eligibility is confirmed within the specified period, employment must begin within 30 days of confirmation of eligibility. Eligibility for access to classified information must continue without interruption during employment.
Additional Information
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds.
The noise level for this work environment is usually moderate.
In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.
To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=12418&PostingSeq=1
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