Coordinator of Academic Affairs

12-Nov-2024

Coordinator of Academic Affairs

Faculty of Arts and Sciences

67240BR

Job Summary

Reporting to the Director of Administration and Operations in the Department of Psychology and providing high-level support for the Department Chair, the Coordinator of Academic Affairs is responsible for overseeing all aspects of faculty searches/reviews, research appointments, visa sponsorship, and departmental events.

Position Description

• Supports faculty reviews and searches by working closely with search and promotion committees to organize and attend meetings, draft/write correspondence, follow-up on action items, arrange travel for candidates, provide data collection, analysis, reporting, and final preparation of dossiers
• Advises faculty on research appointment options for new hires, compiles dossiers, and processes research appointments
• Reviews job ads, posts job openings, collects applications, and compiles applicant data
• Coordinates visa sponsorship of foreign scholars, faculty, student interns, and other academic positions
• Retains search files and personnel files in accordance with the General Records Schedule
• Compiles data for the annual NIH/NSF report
• Processes Harvard Sponsored Roles.
• Onboards new faculty and researchers
• Organizes faculty meetings, takes minutes, and provides high-level administrative support for the Department Chair
• Organizes all aspects of departmental events (including faculty retreats, retirements, and farewells; annual student/faculty symposium; faculty recruitment visits; Visiting Committee meetings, etc.)
• Performs other duties as required

Basic Qualifications

5 years administrative experience required.

Additional Qualifications and Skills

Bachelor's degree and 3-5 years of office administration and customer service experience preferred. Strong MS Office skills. Solid writing, editing, and proofreading skills. Excellent interpersonal skills and ability to communicate professionally with diverse constituency. Ability to handle complex and confidential information with discretion. Ability to work across teams and with a variety of projects. Excellent organizational skills with ability to prioritize work in an environment with multiple and conflicting interests. Ability to work independently with minimal supervision.

Additional Information

This position requires a minimum onsite presence of 3 days per week.

We regret that we will not be able to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.
 

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403040 Coordinator II

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Social Sciences

Salary Grade

055

Department

Psychology

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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