26-Jul-2024
Department Administrator
Faculty of Arts and Sciences
66449BR
Job Summary
The Department Administrator for the Department of Philosophy serves as the administrative, financial, programmatic, facility, and human resources director for a complex and expanding department that supports significant student activities and academic collaborations, as well as provides oversight for the management of the departmental Robbins Library. This position reports to the Administrative Dean for the Arts & Humanities Division, with a dotted line to the chair of the department. This position also works closely with department leadership including the Director of Graduate Studies, Director and Associate Director of Undergraduate Studies, and Program Director for the joint FAS/SEAS Embedded EthiCS program to implement and/or administer academic programs and related activities, and supervises a team of 4 FTEs.
Position Description
Advisor to Chair: Counsel/advise the Chair of the Department of Philosophy on policies and procedures related to teaching faculty on academic and administrative policies, and serve as primary source of policy information for faculty and staff. Coordinate faculty searches and tenure reviews. In consultation with chair, prepare faculty meeting agenda, and prepare reports, interpret, analyze and present data and recommendations for the Chair and the department. Attend, write minutes, and execute follow-ups from faculty meetings; lead miscellaneous tasks, such as responding to surveys and provide data and support for the chair and other faculty members as needed.
Departmental Management: Create and administer departmental administrative systems, practices, policies and procedures that span and satisfy the requirements of FAS.
Divisional Support: Serve as the senior administrative contact for Philosophy for answering inquiries, complaints, and/or resolving problems for faculty, students, and staff across Harvard; serve as the liaison with the academic and administrative deans offices, as well as GSAS, the Undergraduate Dean's Office, IT and Education Support Services, the International Office, payroll, finance, human resources, the Office for Physical Resources and Planning, and others concerning teaching/faculty appointments, finance, and general administrative management.
Financial: Oversee and be fully accountable for all financial operations, including setting and managing budgets, forecasting expenditures, and approving purchases, faculty and student reimbursements, and honoraria. Holds fiduciary responsibility for the department’s 25+ gift and endowment funds; advises on spending for department-related programs/initiatives and student fellowships; administers department grants; prepares yearly budgets and spending forecasts; approves all department payments and responsible for resolving discrepancy, and serves as point-of-contact for all financial and operational policies and procedures for the department.
Faculty Affairs: Oversees all procedures related to faculty searches, promotions, and coordination of faculty and teaching appointments, including working with Faculty Affairs, and the Harvard International Office, as necessary.
Human Resources: Responsible for the strategic recruitment, hiring, training, performance management and professional development of 4 FTES, TAs/TFs/RAs and student workers, and other employees from time to time.
Events Planning: Oversees staff who plans, coordinates the logistics for, and oversees all conferences and other special events organized on behalf of the faculty.
Basic Qualifications
- Bachelor’s degree, or equivalent combination of relevant education and experience required.
- Five or more years of progressively responsible administrative and managerial experience, preferably in higher education.
Additional Qualifications and Skills
- Strong quantitative, analytical and supervisory capability.
- Effective interpersonal and written communication skills and ability to work with all constituents with tact and discretion.
- Ability to balance shifting priorities and to work independently without supervision.
Additional Information
We regret that we will not be able to provide visa sponsorship for this position.
All formal written offers will be made by FAS Human Resources.
Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
General Administration
Department Office Location
USA - MA - Cambridge
Job Code
359057 Admin Dept/Program Admin
Work Format
Hybrid (partially on-site, partially remote)
Sub-Unit
Arts and Humanities
Salary Grade
057
Department
Philosophy
Union
00 - Non Union, Exempt or Temporary
Time Status
Full-time
Pre-Employment Screening
Credit, Criminal, Education, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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