Events Coordinator

29-Jul-2024

Events Coordinator

Faculty of Arts and Sciences

66148BR

Job Summary

The Department of Organismic and Evolutionary Biology (OEB) seeks a proactive and experienced Events Coordinator to organize and execute the department’s event programming under the direction of the executive director and other administrative staff within OEB, and in coordination with affiliated institutions including the Museum of Comparative Zoology (MCZ) and the Harvard University Herbaria (HUH).

Position Description

As our Events Coordinator, you'll be the heartbeat of our dynamic events, driving timelines and keeping our department's events calendar buzzing with excitement. You'll be the mastermind behind securing captivating venues, coordinating seamless logistics, and ensuring our esteemed speakers feel welcomed and well-cared for. Your proactive approach will be key in anticipating the needs of our guests, and your role as a liaison will bridge connections between faculty, departments, and a myriad of university and external contacts. You'll also lend your expertise to the creation of engaging event programs and materials, and manage the smooth running of virtual events, from Zoom setup to Q&A management. You'll also take the reins in coordinating several high-profile seminar and lectureship series, including the OEB Seminar Series, the intriguing Prather lectures in collaboration with the Molecular and Cellular Biology (MCB) department, and the Plant Biology Initiative’s annual symposium that's always a highlight of our calendar.

In addition, you'll work hand in hand with the OEB Diversity, Inclusion and Belonging (DIB) Committee members, supporting events and initiatives that champion diversity and inclusion. You'll also have the chance to flex your project management skills, overseeing or contributing to special projects as needed. This position is fully on-campus 5 days per week, immersing you in the heart of all the action.

Basic Qualifications

5 years of administrative experience with at least 2 years of events experience.  Education may count towards experience.

Additional Qualifications and Skills

Bachelor’s degree or relevant coursework in hospitality management; excellent organizational, interpersonal, and problem-solving skills; strong attention to detail, and the ability to work independently as well as part of a team; demonstrated project management, negotiation, and written & verbal communication skills; prior budgetary responsibility, as well as understanding of financial policy and transactions; a strong commitment to customer service. Experience working in an academic setting is highly desirable. Excellent ability to work collaboratively across teams. Excitement for planning and excuting events is essential.

Physical Requirements

Ability to lift/move at least 50 lbs. required (involves setting up and breaking down chairs, tables etc.).

Additional Information

A resume and cover letter must be submitted in order to be considered for this position.

Harvard University will not provide visa sponsorship for this position.

***All formal offers will be made by FAS Human Resources.

Work Format Details

This position is based on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. 

About Us

OEB is a diverse and vibrant department with a broad range of research and teaching interests, ranging from the evolution and control of gene expression patterns within individuals and populations to the dynamics of ecosystems. Field and laboratory studies are key to understanding the evolution of organisms, how biodiversity is generated and maintained, how organisms work, and how organisms interact with their environment. OEB has close working associations with its allied institutions: the Museum of Comparative Zoology (MCZ) and the Harvard University Herbaria (HUH), as well as the Arnold Arboretum and the Harvard Forest. These institutions and their collections offer an unparalleled, rich set of resources for OEB students, faculty, visitors and staff.  www.oeb.harvard.edu

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403040 Coordinator II

Work Format

On-Site

Sub-Unit

Sciences

Salary Grade

055

Department

Organismic and Evolutionary Biology (OEB)

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Schedule

Monday - Friday, 9:00 AM - 5:00 PM

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.