Grants & Contracts Specialist - DFARS
Administrative Staff
Full Time
Grants & Contracts Specialist - DFARS
Job ID: 12716
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp
About UTEP
About the University of Texas at El Paso
UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.
Position Information
Hiring Department: Controlled Space Enterprise K5
Posting End Date: Open until filled.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm.
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Salary: $60,000 annually, commensurate with experience.
Required Application Materials:
- Resume
- Cover Letter
- List of three references
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.
Purpose of Position
Summary:The Defense Federal Acquisition Regulation Specialist (DFARs) will be responsible for all aspects of contract portfolio management from the business development phase through closeout, delivering customer satisfaction, building customer relationships and providing timely responses to both external and internal stakeholders. The initial duties of the selected candidate will be to provide contracts support to major capture and proposal efforts, within the Controlled Space Enterprise. The ideal candidate will have significant experience in Federal Acquisition Contracting and an overarching understanding of federal contracting and grant regulations and policies including financial research compliance. Collaborating in contact negotiation effort, analyzing proposed cost, and evaluating pricing strategies. The position requires a keen understanding of major public research policy issues facing the state and the Border Region as well as strong leadership and project management skills. Meticulously preparing and maintaining essential contract file documentation according to FAR, DFARS, and related regulations.
*This position is contingent on obtaining and maintaining TOP SECRET government clearance.
Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.
Statement of Duties and Responsibilities:
Provides support for contract development, implementation, and execution for the Controlled Space Enterprise
Coordinates development of UTEP's Defense Contract Portfolio, working in conjunction with the Vice President of Research and Policy staff
Works cooperatively with others, inside and outside the organization, to accomplish objectives to build and maintain partnerships, leverage information, and achieve results
Serves as a leading resource and liaison to local, state, tribal and national partner organizations regarding UTEP Defense Contract policies and procedures
May interface with external entities including law enforcement, intelligence and other government organizations and agencies;
Studies and implements federal acquisition regulations that apply to University operations (32 CFR, NISPOM, DODM 525 Series,
Federal Acquisition Regulation, Defense Federal Acquisition Regulation Supplement and Intelligence Community Directives
Identifies, organizes, facilitates and or sustains mutually beneficial partnerships and alliances with internal and external stakeholders;
Shares expertise and provides informal advice and developmental feedback
Holds a clear vision of UTEP's Defense Acquisition agenda and goals that are shared by leadership and staff
Takes a leadership role in work with partner organizations around key acquisition issues, primarily but not limited to issues not covered by other policy staff members.
Duties will include taking on the lead role for all customer communications and correspondence, authoring Contract Management Proposal sections, preparing representation and certification, OCI Sweeps, analyzing terms and conditions, technical data rights and assertions and guiding the proposal through the approval process.
Lead contract representative for major proposals and will be in a high visibility position requiring consistent interaction with proposal teams and frequent interaction with senior management.
Works with Controlled Space Enterprise and University leadership to identify new Defense contracts and opportunities to further develop UTEP's contract portfolio;
Identifies when issues need to be shared and discussed with other members of contract management team, leadership and/or external partners;
Prepares written documentation to transfer technical information about concepts, situations, products, services or results to diverse audience; ensures that methods and contract acquisitions conform to UT Systems standards for qualitative and quantitative research;
Recommends changes or additional documentation from contract stakeholders when needed under the control and jurisdiction of the U.T. System Administration or an institution of The University of Texas System.
Work is performed under the general supervision of the Controlled Space Enterprise Executive Director of Research. Supervision is usually available in person.
Requires the ability to make frequent decisions of major significance.
Work is reviewed for completeness, accuracy and compliance with departmental policy and procedure.\
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
Qualifications
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimum Education required:Bachelor's Degree and 5 years of experience in contract administration or related experience
Minimum Experience required: Five years of experience in contract administration or related experience
Preferred Education/Experience: Bachelor's Degree and eight years of relevant experience OR a Master's and 4 years of relevant experience.
Pre-hire contingencies upon conditional offer of employment:
Must be a United States or naturalized citizen.
Able to obtain and maintain TOP SECRET government clearance.
Additional Information
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level for this work environment is usually moderate.
In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.
To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=12716&PostingSeq=1
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