Human Resource Representative, Gies HR Partners, Gies College of Business

Human Resource Representative, Gies HR Partners, Gies College of Business

Gies HR Partners

Job Summary

Under Administrative direction provide human resources support for all employees served with the Units supported by Gies HR Partners. Serving as a point of contact, directing employee and unit requests. Triaging questions in the HR Help Desk inbox to the appropriate HR team member.

Duties & Responsibilities

• HR Processing/Administration
  • HR Front-End processing for non-FTE positions, including but not limited to, Academic Hourly, Extra-Help, Students & Grads
  • Process HRFE separations including but not limited to, Academic Hourly, Extra-Help, Students & Grads.
  • Submit and manage appointments in the Engineering HR application portal including but not limited to, Academic Hourly, Extra-Help, students, & grads
  • Maintain overall files/systems that contain confidential and sensitive information, including but not limited to, electronic personnel and search files.
  • Maintain accurate employee records and new hire departure documentation •
  • Back-up SIE tracking
  • Complete the I-9 Employment Eligibility in Tracker I9 for hourly new hires and re-verifications for employees, ensuring adherence to campus and federal policies/regulations.
• Search Support
  • Support hiring activities for non-FTE positions, including but not limited to Extra Help, Students & Grads; entering and managing requests via Asana, posting on student job board.
  • Under the direction of the HR Director, assist with student, Grad, Extra-help and Academic hourly hiring requests, including but not limited to processing I-9s, entering in HR application portal, HRFE processing and tracking appointments from beginning to end via Asana and or Excel
  • Assist in scheduling interviews for searches for full-time staff
• Payroll Processing
  • Provides backup for the human resource functions for the bi¬weekly payroll, pay adjustments for the Civil Service staff…
  • Identify the need for pay adjustments/corrections and process accordingly.
• Visa Processing
  • Assist with Visa processing, including but not limited to initiating request in iStart, communicating with the employee, unit, ISSS, external control and central campus.
• Perform other HR-related duties as assigned

Minimum Qualifications

• High school diploma or equivalent.
• Any one or any combination totaling two (2) years (24 months) from the following categories below:

• Course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:
  • 30 semester hours equals one (1) year (12 months)
  • Associate’s Degree (60 semester hours) equals eighteen months (18 months)
    90 semester hours equals two (2) years (24 months)
• Progressively more responsible work experience maintaining, monitoring, and/or processing human resource records and reports.

Knowledge, Skills and Abilities

• Strong organizational and time management skills. Strong interpersonal, oral, and written communication skills. Ability to manage competing priorities in a fast-paced environment with great attention to detail. Proven track record of customer service.

Appointment Information

This is a 100% full-time Civil Service 2135 - Human Resource Representative position, appointed on a 12-month basis. The expected start date is as soon as possible after 9/30/2024. The budgeted salary range for the position is $45,000 to $50,000. Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

At Gies, we believe in being a place of inclusion and equity, a place where all can succeed. This position must be attentive to the College’s commitment to diversity, inclusion, and equity and ensure it is being implemented throughout projects and activities. For more information about Gies Business, visit https://inside.giesbusiness.illinois.edu/work-at-gies.

Become an Illinois professional at the University of Illinois Urbana-Champaign (UIUC) and be part of a dynamic and diverse community dedicated to making a positive impact on both local and global scales, advancing knowledge, and fostering creativity. Learn more about why YOU should join us at UIUC.

The University of Illinois offers a wide variety of benefits, including paid leave and holidays: The University of Illinois offers a wide variety of benefits, including paid leave and holidays:

https://www.hr.uillinois.edu/benefits
https://www.hr.uillinois.edu/leave
https://www.hr.uillinois.edu/leave/holidays

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on October 2,2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Talisa Thompson tethomp@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID:1026719
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu