Manager of Facility Systems

25-Sep-2024

Manager of Facility Systems

Faculty of Arts and Sciences

66969BR

Job Summary

The Manager of Facility Systems is responsible for assisting a wide range of support functions and activities relating to building systems, maintenance and services, and facility budget control for SEAS Science and Engineering Complex at 150 Western Ave, Allston, which consists of approximately 500,000 square feet of lab, office, and classroom space.

Position Description

• Responsible for assisting a wide range of support functions and activities relating to building systems, maintenance and services, and facility budget control for SEAS Science and Engineering Complex at 150 Western Ave, Allston, which consists of approximately 500,000 square feet of lab, office, and classroom space.
• Reports to Manager of Facilities Operations. Supervises, manages, and assigns tasks to direct reports responsible for HVAC, electrical, plumbing, fire / life safety, elevators, generators, and other systems that support research. Ensures all systems are in full compliance with Federal, State, and Local, and University standards. Supervises all outside maintenance contractors who perform daily maintenance/repairs on campus. Directs contractors as required to provide continuous service of mechanical and Life Safety Systems.
• Coordinates trades and service providers for the day-to-day mechanical, preventative maintenance, structural repairs, and customer requests. Manage and monitor related projects, as well as the Work Request System, to ensure optimal performance and utilization of resources.
• Analyzes data and analysis and assists in developing preventative maintenance programs to maximize efficiencies in these areas. This includes working with KGS and using their data from ongoing enhanced commissioning to make sure systems are running optimally to support research and help in meeting University sustainability goals. Works closely with OPRP and Harvard University Office for Sustainability staff to implement best operations and maintenance practices, and to actively participate in University greenhouse gas and energy reduction efforts and goals for SEAS.
• Assists with long-term planning for mechanical and structural systems. This includes upkeep of Accruent/VFA database and assessment of building.
• Assists in the management of all Environmental Health and Safety issues, including but not limited to, confined space inventory, cfc management, spill containment, mold and asbestos monitoring and abatement, etc. This also includes compliance and assistance with Lab Ventilation Management Plan.
• Schedules and oversees all overtime projects performed by in-house trades and contracted personnel.
• In coordination with Manager of Facilities Operations, works with WSP on initial building commissioning and continued ongoing commissioning of building during construction, and after occupancy.
• In conjunction with Manager of Facilities Operations, supervises procurement of all services, parts, and equipment for Facilities group. Maintains parts and equipment inventory and stocks emergency equipment closets on campus.
• Assists in administration and enhancements of the SEAS Computer Aided Facility Management (CAFM) system. Ensures that trades staff use CAFM in the completion of their daily duties. Monitor and maintain mechanical and Life Safety systems including HVAC, Electrical, Plumbing, Fire Safety Systems, elevators, emergency power, and emergency egress.
• Reviews plans and submittals (electrical, mechanical, plumbing, etc.) for all new and renovated building systems.
• Enhances all trades shops to optimize work performance.
• Responsible for training of existing and new trades staff.
• Performs other duties and responsibilities as assigned.

Basic Qualifications

• Minimum of seven years of increasing responsibility in facility management including experience with computer-based building control systems, mechanical and electrical systems operations, and maintenance. College degree may count towards years of experience.
• Strong working knowledge of other relevant computer tools (MS Office suite of programs, scheduling, work order system.
• Supervisory experience.

Additional Qualifications and Skills

• Professional, with ability to communicate effectively with faculty, senior administrators, students, and staff.
• Demonstrated ability to set up, schedule & bring to completion a number of projects simultaneously.
• Diplomacy, negotiation, and consensus-building skills.
• Strong computer and data analysis skills.
• CFM certificate and/or BS/BA degree helpful.

Physical Requirements

Walking:  buildings, stairs, roofs, and mechanical spaces.

Working Conditions

During emergency situations and severe inclement weather, this position is designated as essential and critical to the operations of the FAS.

Additional Information

To be considered for this position, applicants are encouraged to submit a cover letter and resume.

We regret that we are unable to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.

Work Format Details

This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

About Us

The Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the Faculty of Arts & Sciences (FAS) campus.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Facilities

Department Office Location

USA - MA - Allston

Job Code

330058 Facilities & Oper SrSpecialist

Work Format

On-Site

Sub-Unit

Administration and Finance

Salary Grade

058

Department

Office of Physical Resources and Planning

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Criminal, Identity

Schedule

8-4 M - F

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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