Part-Time: Document Scanning Clerk

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.

We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: Part-Time: Document Scanning Clerk

Employee Classification: Other

Institution: Southwest Tennessee Community College

Department: Human Resources

Campus Location: STCC - Union Avenue Campus

Job Summary

The Document Scanning Clerk is a part-time, temporary position and responsible for collecting, reviewing, scanning, and organizing documents (ex: employee files, training records, benefits information, transcripts, student records, etc.) This position will involve converting a high-volume of paper files to electronic files in cloud storage.

Job Duties

• Create a workflow to manage this high-volume conversion project using an in-depth understanding of proper document retrieval, handling, and destruction of documents that contain personal and protected information.
• Order files from offsite storage and other locations in preparation for scanning. Receive and process incoming files from internal teams
• Organize and scan files for electronic storage; Ensure each file is readable and scanned completely.
• Ensure files are properly classified, named, and saved in corresponding drives.
• Ensure confidentiality and discretion at all times.
• Keep a record of documents retrieved, scanned, saved, and destroyed.
• Provide administrative assistance when needed.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or equivalent.

Physical Requirements/Working Conditions

While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Knowledge, Skills, and Abilities

• Willing to be a team player
• Willing to learn and take guidance from others
• Ability to speak publicly and ask questions
• Detail oriented
• Ability to maintain confidentiality
• Ability to interact with all levels of the Southwest community

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.

First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.

In order to be considered for the position, the following items must be uploaded:

• Resume
• Cover letter
• Unofficial Transcripts

A summary of our benefits can be found below: 

https://www.southwest.tn.edu/hr/benefits-overview.php

Incomplete applications will not be considered.

Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.