Program Assistant, School of Physician Assistant Studies

The Program Assistant plays a vital role in supporting the daily operations for the School of Physician Assistant Studies program. This position involves assisting program leaders, staff, faculty, and students to ensure a smooth and efficient educational environment. The ideal candidate will demonstrate a commitment to student success and the ability to offer effective support across the program.  This position is part time at 20 hours a week.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Provide support for faculty by coordinating and/or assisting with the setup and breakdown of classrooms and labs, ensuring the timely availability of course materials, supplies, and equipment, making room reservations, proctoring exams, confirming guest lecturers, and creating schedules. 
• Verify preceptor licenses and certifications, manage clinical calendars, coordinate site visits, maintain records of evaluations and clinical experiences, communicate with students regarding clinical placements, requirements, and expectations. 
• Support the operations of the PA program, including addressing inquiries, disseminating information, coordinating meetings, maintaining program documentation, and assisting with program or university events. 
• Participate in program improvement initiatives. 
• Provide additional support as assigned by the Program Director. 

QUALIFICATION REQUIREMENTS 

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements below specify the necessary knowledge, skills, and abilities. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions. 

• Demonstrate excellent written and verbal communication skills. 
• Engage in open, collaborative, and collegial interactions with others. 
• Excel in independent tasks. 
• Perform work with care and attention to detail. 
• Maintain confidentiality of sensitive information. 
• Demonstrate the ability to organize, prioritize, and maintain efficiency. 
• Proficient in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook, etc.). 
• Be willing to learn and utilize new technology and software. 

EDUCATION AND/OR EXPERIENCE  

• Associate or bachelor’s degree; equivalent administrative or program support experience may be acceptable. 
• Prior experience in an academic or health care setting preferred. 

ABOUT THE UNIVERSITY

SEE YOURSELF HERE

Located on a beautiful, seven-acre campus in Fullerton, California, MBKU is an independent, private, non-profit, accredited educational institution. MBKU is home to the Southern California College of Optometry, the School of PA Studies and College of Pharmacy. MBKU owns and operates three health care centers at their clinical teaching facility, Ketchum Health, providing a vision center and PA medical clinic practice in Orange County and second vision center in Los Angeles.

Learn more about the School of Physician Assistant Studies

A TRADITION OF EXCELLENCE SINCE 1904

In 1904, Marshall B. Ketchum, MD, opened the Los Angeles School of Ophthalmology and Optometry in Los Angeles. Dr. Ketchum was a visionary entrepreneur and prominent leader in the optometric profession. He made very significant and long-standing contributions in his field of care, in California and throughout the nation.

In the early ‘70s the College moved to its current home in Fullerton, CA and was renamed Southern California College of Optometry. But even the pioneering Dr. Ketchum could not have envisioned his school would grow to become Marshall B. Ketchum University, an independent, private, non-profit, accredited educational institution encompassing multiple disciplines.

BE AT THE FOREFRONT OF HEALTH CARE EDUCATION

Marshall B. Ketchum University offers career opportunities that will put you at the forefront of health care education. You will be provided with learning and advancement opportunities, as well as a culture that recognizes the importance of fun, employee appreciation and a work-life balance.

Our mission is to educate caring, inspired health care professionals who are prepared to deliver collaborative, patient-centric health care in an interprofessional environment. By joining our family, you can help us reimagine the future and inspire future health care leaders.

BENEFITS

MBKU provides an excellent benefits package including medical, dental, and life insurance, free vision exams, short and long term disability, generous paid time off plans, a university-sponsored retirement plan. See our website under Employment for more details regarding benefits of working for MBKU (www.ketchum.edu).

MBKU is an equal opportunity employer; requirements are subject to possible modification to reasonably accommodate individuals with disabilities.