Records Assistant
Job ID: 12625
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp
About UTEP
UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.
Position Information
Hiring Department: Registration and Records
Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm. Flexibility occasionally required on evenings and weekends.
FLSA status: Non-exempt.
Earliest Start Date: As soon as possible.
Salary: $27,377.00 annually.
Required Application Materials:
- Resume
- List of three references
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides, and insurability as defined in UTS 157 may be required to perform the position's essential functions.
Purpose of Position
Under minimal supervision and with extensive latitude for the use of initiative and independent judgment, coordinates and enforces daily operations within area of assigned responsibility.
Essential Functions
Ensure integrity of data entry and data entry processes in the Office of the Registrar.
Coordinate reporting and reconciliation of data to National Student Clearinghouse according to the established reporting timelines and requests for corrections and clarifications from NSC.
Process data updates for Option 2 and Academic Fresh Start requests approved submitted by academic colleges.
Assist the Student Support Specialist II in coordination of University of Texas Online Consortium (UTOC) enrollment.
Oversee and execute document imaging and indexing operations, with assistance from student workforce team members.
Assistant students in person, by telephone, and by email with registration and records issues.
Assist the Registrar and Associate Registrars with compilation, editing, and updating of departmental procedure manual and training documentation.
Executes daily operations, facilitates the accomplishment of the work of the department by establishing and maintaining effective office workflow, customer support practices, retention cycles, and other procedures.
Assist the Registrar and Associate Registrars with documentation of departmental goals, objectives, activities, tasks, and the timelines and responsible parties for each.
May occasionally be required to work during evenings and weekends; may occasionally be required to travel.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with Federal Educational Rights and Privacy Act (FERPA) and ensures confidentiality of all sensitive information to which the incumbent is privy.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Schedules and supervises student workers employed under state and federal work-study programs.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Qualifications:
Education: Associate's degree or equivalent from two-year college or technical school.
and
Experience: Two (2) years' of relevant experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience.
Additional Information
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; talk or hear; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must lift and move up to 10pounds.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; work in high, precarious places; outdoor weather conditions; and risk of electrical shock.
The noise level for this work environment is usually moderate.
In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.
To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=12625&PostingSeq=1
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