26-Sep-2024
Reunion Class Manager
Harvard Business School
66993BR
Job Summary
The External Relations team at Harvard Business School (HBS) is dedicated to strengthening the lifelong relationship between alumni and the School by delivering meaningful engagement and learning and by inspiring philanthropy that supports and extends the HBS mission of educating leaders who make a difference in the world. Our organization is unequivocally committed to the core values of racial equity, diversity, inclusion, and belonging, and empowers all staff to embody these principles in our internal work with colleagues and our external work with alumni, donors, and friends of the School.
Following the conclusion of a successful campaign which raised $1.4B – the largest campaign in the history of graduate business education – and deepened relationships between alumni and the institution, Harvard Business School remains committed to leadership in the advancement field. Propelled through the pandemic by a spirit of innovation and with a dean who has articulated an ambitious and bold set of priorities for the future, now is an exciting time to join the External Relations team at HBS.
Reporting to the Associate Director of Reunions, the Reunion Class Manager will be part of the Alumni Relations (AR) Reunions team responsible for ensuring the exceptional execution of Reunions for Harvard Business School. Through a commitment to lifelong learning and engagement, the AR team is at the hub of cultivating and stewarding the alumni community in their affinity and connection to HBS. HBS Reunions are fundamental to this effort. Each year, over 6,200 alumni and their guests come back to campus for 3-4 days to re-engage with section mates, classmates, faculty and the School.
Position Description
- Independently manage and execute an individual portfolio of high level, complex Reunions
- Engage with reunion volunteer leaders and committee members to plan and create a meaningful and holistic reunion experience that includes class and section programs and activities
- Provide expertise in coordinating and executing events through the planning, oversight and execution of class related receptions, dinners and events during on-campus reunions
- Recruit and maintain close relations with alumni volunteers to coordinate reunion activities, alumni engagement programs and other related events
- Collaborate closely with Reunion & Leadership Giving Officers in Development to support fundraising efforts
- Manage and implement a portfolio of special projects and strategic initiatives as assigned
- Establish strong working relationship with alumni, volunteers, colleagues, vendors, leaders, and other constituents; act as liaison between reunion classes and HBS
- Engage in operational duties associated with class management including class related budgeting and fee setting
- Responsible for other duties as assigned
Basic Qualifications
- Bachelor's degree required
- 5+ years of related experience required
Additional Qualifications and Skills
- Experience in event planning, especially working with volunteers
- Advanced organizational skills and the ability to meet deadlines and adhere to strict schedules on multiple projects for individual assignments as well as those of the team
- Able to relate to high-powered alumni constituency with poise and self-confidence
- Strong professional, interpersonal, team and leadership skills; tactfulness and flexibility in working with diverse population groups
- Sound judgment based on the ability to analyze problems and develop practical and effective solutions to a variety of problems
- Detail-oriented and efficient
- Must be motivated to learn and flexible to change
- Demonstrated creative and strategic-thinking qualities a plus
- Ability to work independently, get projects done by enlisting the cooperation of others and manage details
- Proven ability to supervise and motivate others and to work effectively with a team
- Excellent computer skills relating to the full Microsoft Suite, event management applications, and database reporting tools
- Must be able and willing to work long hours, and available for evening and weekend work, related to the execution of events
- Experience in an academic or non-profit environment preferred
Additional Information
This position is approved as a term appointment with an end date of 06/30/25.
This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite a minimum of 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice.
We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.
A cover letter is required to be considered for this opportunity.
Harvard Business School will not offer visa sponsorship for this opportunity. Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment
Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
About Us
Founded in 1908 as part of Harvard University, Harvard Business School is located on a 40-acre campus in Boston. Its faculty of more than 250 offers full-time programs leading to the MBA and PhD degrees, as well as more than 175 Executive Education programs, and Harvard Business School Online, the School’s digital learning platform. For more than a century, faculty have drawn on their research, their experience in working with organizations worldwide, and their passion for teaching, to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will go on to shape the practice of business and entrepreneurship around the globe.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Alumni Affairs and Development
Department Office Location
USA - MA - Boston
Job Code
405000 Alum Afirs Professional (N)
Work Format
Hybrid (partially on-site, partially remote)
Sub-Unit
------------
Salary Grade
056
Department
External Relations
Annual Salary Range
$79,500 - $82,000 commensurate with experience
Union
55 - Hvd Union Cler & Tech Workers
Time Status
Full-time
Appointment End Date
30-Jun-2025
Pre-Employment Screening
Education, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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