Senior Coordinator, Engagement & Events

04-Oct-2024

Senior Coordinator, Engagement & Events

University Administration

66946BR

Job Summary

The Harvard Data Science Initiative (HDSI), launched in 2017, is a multidisciplinary, interfaculty initiative that unites leading computer scientists, statisticians, and domain experts from law, business, public policy, education, medicine, public health, and myriad academic disciplines to derive meaningful and actionable insights that will shape the world for generations to come. In this era of unprecedented data proliferation, the HDSI leverages Harvard’s extraordinary intellectual ecosystem to tackle grand challenges such as combatting climate change, advancing medical research, and preparing workers for future industries.


The Senior Coordinator, Engagement and Events will play a pivotal role in advancing HDSI’s mission by contributing to its communication, outreach, and event coordination efforts. Reporting to the HDSI Director of External Engagement and working closely with various key stakeholders, the Senior Coordinator will be responsible for implementing a cohesive communication strategy across multiple platforms, supporting events (both virtual and in-person), and supporting the day-to-day administration of the Initiative. This role requires strong organizational, communication, and event management skills, as well as a deep understanding of the data science landscape. The ideal candidate will be an experienced and creative professional with a passion for enhancing engagement through innovative content and programming.
 

Position Description

Communication and Outreach

• The Senior Coordinator, Engagement and Events will develop and execute a comprehensive engagement strategy across HDSI channels including website, weekly newsletter, social media, and the annual report to ensure consistent and effective communication.
• Curate and produce HDSI weekly newsletter, researching current data science topics, compiling relevant content, and reporting on HDSI events, programs, news, and amplifying opportunities and jobs from the Harvard/data science community.
• Maintain the HDSI website, including creating websites for events such as workshops and conferences and updating program websites.
• Regular management of HDSI social media accounts by creating original content and engaging with the online community, and measuring progress/growth. Maintain a strong digital presence while developing a distinctive brand.
• Edit, manage, and publicize media assets/content for events and communication outlets such as YouTube channel, newsletters, blog posts, and website content.
• Manage the production of HDSI’s annual report, including project management, content collaboration with key stakeholders, and oversight of design and layout to ensure a polished final product.
• Write original content, including blog posts and newsletter items, to spotlight program highlights, events, and achievements.
• Maintain working knowledge of pertinent topics in data science, current research conducted by HDSI/affiliates, news from HDSI Corporate Members, key leaders in the field, and target audiences.
• Ensure consistency in style, content, branding, language, and messaging across all public-facing platforms to advance HDSI’s mission, priorities, and goals.
• Catalogue all existing brand, image, video, and web assets, updating when necessary.
• Manage the reporting and analysis of campaigns, website, and email activity to identify problems and opportunities.

• The Senior Coordinator, Engagement and Events will support the preparation and execution of HDSI events, including online and in-person seminars, workshops, and conferences.
• Online events - Coordinate logistics, including scheduling, registration, and platform management (Zoom). Ensure smooth execution by managing technical aspects, such as screen sharing, Q&A sessions, and recordings.
• In-person events - Oversee venue selection, catering, AV and media needs, and other logistical details.
• Manage event registration, including participant communication and check-in processes.
• Coordinate with speakers and facilitators to ensure they have the support and materials needed for successful presentations.
• Handle on-site event execution, including troubleshooting any issues that arise and ensuring a positive experience for all attendees.
• Coordinate post-event follow-up, including surveys, content distribution, and reporting on event outcomes.
• Develop promotional materials and manage communication to participants before and after the event.

• Contribute to the planning and execution of special projects, collaborating across HDSI teams to ensure alignment with communications and outreach goals.
• Assist with the coordination of program activities and initiatives, providing administrative and logistical support as needed.

Basic Qualifications

Candidates MUST meet the following basic qualifications to be considered for this role:

• A minimum of 5 years of experience in a related field, with a strong background in communications, marketing, or community engagement.

Additional Qualifications and Skills

• Committed, high-performing team player with strong prioritization and interpersonal skills.
• Experience in marketing, including fluency in design software, and a proven track record of managing digital content and campaigns.
• Ability to comprehend complex concepts and translate them into engaging content for diverse audiences.
• Strong problem-solving and creative thinking skills, with the ability to quickly adapt to new challenges.
• Experience managing relationships with a wide variety of constituents.
• Proficiency with Microsoft Office, Zoom, Mailchimp, InDesign, Illustrator, Premiere Pro.

Additional Information

This position has a 3-month orientation and review period. 

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. 

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403040 Coordinator II

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Interfaculty Initiatives

Salary Grade

055

Department

HDSI

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Appointment End Date

30-Jun-2026

Pre-Employment Screening

Identity

Schedule

Full time. Monday through Friday. 35 hours per week. 

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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