Staff Accountant

30-Jul-2024

Staff Accountant

Faculty of Arts and Sciences

66460BR

Job Summary

The Staff Accountant ensures compliance with accounting and internal control policies and procedures and works closely with the Manager, Financial Operations, on the overall accounting and finance functions of the office. This position works as part of a team in the overall daily functions of the Finance Office and supports meeting goals and deadlines.

Position Description

• Perform general ledger reconciliation account analysis.
• Process all void and/or stop payment requests and reissue payments as necessary.
• Reconcile accounts and initiate corrective action, including reconciliation of multiple systems.
• Prepare journal entries related to cash and credit card activities.
• Research inquiries from departments and propose solutions.
• Conduct transfer of financial information from internal accounting system, exporting applicable files to the University system.
• Manage petty cash account and assist with daily cash count.
• Preparation and submission of 1099 form reporting.
• Assist with the monthly close process and year-end procedures.
• Assist with budget and forecasting processes.
• Process time-sensitive payment related disputes/chargebacks for online and in-person payments.
• Monitor multiple shared mailboxes and respond or redirect as needed.
• Manage the travel process, including overseeing day-to-day review and approval of travel related inquiries, authorizations and confirmations, ensuring travel policies are followed, and reviewing travel reimbursement requests.
• Perform other related duties as assigned.

Basic Qualifications

Bachelor’s degree or equivalent experience in accounting or related field, supplemented by a minimum of five years of progressively responsible financial management or accounting experience. Proficiency with Microsoft Excel required. Microsoft Office and financial database experience.

Additional Qualifications and Skills

Excellent communication and collaborative skills. Commitment to transparency and to serving others in a respectful manner.
 

Work Format Details

This is a hybrid position that is based in Washington DC. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - DC - Washington

Job Code

991455 Dumbarton Oaks (Admin)

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Dumbarton Oaks

Salary Grade

055

Department

Finance

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Credit, Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.