Teaching and Learning Coordinator

04-Oct-2024

Teaching and Learning Coordinator

Harvard College Library

66908BR

Job Summary

Reporting to the Head of Teaching and Learning for Archives and Special Collections, the Teaching and Learning Coordinator provides support for primary source instruction, instruction-related outreach, and the undergraduate fellowship program. The role works closely with staff in Public Services and teaching roles across Houghton Library, the Harvard University Archives, and collaborating libraries to support special collections instruction.

Under the supervision of the Head of Teaching and Learning, the Teaching and Learning Coordinator will provide support and coordination for the library’s instruction program, including, but not limited to classes, the undergraduate fellowship program, and student outreach events and programming. Responsibilities may include triaging instruction requests, researching collection material for classes/events, managing reading room holds for classes, paging collection materials, maintaining and staging classrooms for instruction, hosting outreach events for campus groups, and proctoring collections use in classes.

This position will work 9:00 am–5:00 pm Monday through Friday with possible occasional evening and weekend shifts.

Position Description

• Assist with special collections instruction, including researching collection material relevant to course topics, selecting materials, paging collection material, setting up collection materials in classrooms, corresponding with instructors, and independently proctoring collections use in class sessions.
• Coordinate and triage instruction requests received through the Archives and Special Collections Class Request Form across all participating special collections repositories.
• Assist with logistics and coordination for instruction and fellowship classes, workshops, and other events.
• Assist in scheduling classes, booking instruction spaces, and ensuring classroom supplies are stocked and maintained.
• Coordinate outreach events and initiatives aimed at students, instructors, and campus groups.
• In collaboration with the Head of Teaching and Learning, gather and analyze instruction-related statistics and assessments.
• Manage reading room holds for class use.
• Create internal and public instructional guides and resources.
• Provide training and one-on-one support to staff in Archives and Special Collections around instructional workflows, tools, and technologies.
• As needed, participate in reading room coverage, including assisting patrons with library systems and providing instruction in handling archival, manuscript, and rare book collections.
• Document and contribute to development of instruction policies.
• As necessary and in coordination with the Circulation and Collections Manager, page and shelve materials from the closed stacks.
• Contributes to the overall goals of the department as appropriate.

Basic Qualifications

• Minimum of four years’ experience in special collections, archives, academic libraries, or related institutions. Education may count toward experience

Additional Qualifications and Skills

• A strong public service orientation.
• Demonstrated commitment to equity, diversity, inclusion, belonging, anti-racism, and to serving the needs of a diverse population.
• Familiarity and comfort with archival and bibliographic description.
• Knowledge of basic preservation and conservation issues as they relate to rare books and archival collections.
• Demonstrated initiative flexibility and ability to work collegially and creatively within and across organizations.
• Excellent written and oral communication.
• High-level judgment and discretion and comfort with ambiguity.
• Ability to manage a broad variety of tasks in response to shifting priorities and changing constraints.
• Aptitude for detail, accuracy, efficiency, and good organizational skills.
• Ability to manage time and tasks and complete projects in a timely manner.
• Ability to work independently and as part of a team.
• Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint, Teams), Google Suite, and Zoom.
• Familiarity with one or more languages (in addition to English) desirable
• Bachelor’s degree preferred.

Physical Requirements

• Must be able to regularly lift 40 lb. records storage boxes. This position requires bending, squatting, stretching and climbing small step stools when needed to retrieve books and shelve them.

Working Conditions

• The position will be based on site in Cambridge, MA. There may be opportunity for a hybrid work model compliant with Harvard University policies.
• Work location is responsive and subject to change based on business needs.
• Requests for flexibility will be considered consistent with Harvard University flexwork policies
• The work associated with this position is performed in a library/office setting.
• May interact with collections that may contain dust, mold, or other contaminants.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Library

Department Office Location

USA - MA - Cambridge

Job Code

403074 Library Assistant VI

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

------------

Salary Grade

054

Department

Archives, Arts and Special Collections-Public Services for Archives and Special Collections

Annual Salary Range

$60,503 - $95,391

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Across the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University’s mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success. 
 
We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world’s most consequential problems, requires that we not only reflect, but also champion our diverse society. 
 
Harvard Library inspires collaboration, reflection, experimentation, and discovery connecting users to related disciplines and to University-wide teaching resources. The Library engages users through curated discovery, digital collections, reimagined physical space, and specialized research support.  Today, Harvard Library’s holdings range from traditional print collections to rapidly expanding access to digital resources. Harvard Library provides the University's faculty, students, and researchers—now and in the future—with exceptional experiences and comprehensive access to these materials. 
 
Learn more about our contributions to the academic enterprise by visiting us at http://library.harvard.edu and about the Harvard University community at http://hr.harvard.edu/why-harvard. 

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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