Visiting Undergraduate Student and Admissions Coordinator

21-Oct-2024

Visiting Undergraduate Student and Admissions Coordinator

Faculty of Arts and Sciences

67035BR

Job Summary

The Visiting Undergraduate Student (VUS) and Admissions Coordinator will manage VUS operations, serve as the principal information source for current and prospective applicants, and liaise with other Harvard offices involved in the process. The position will also assist in processing I-20 forms to ensure incoming first-year international students obtain their visas for College attendance.

Position Description

• Manages all aspects of VUS applications for two annual cycles, including setting the calendar.
• Responds to prospective applicant and applicant inquiries, including via email and/or phone.
• Maintains and updates the application in collaboration with colleagues; assigns applications to readers.
• Drafts and updates communications to students; coordinates notification of admissions decisions.
• Schedules, prepares materials, and attends admissions committee meetings; handles follow-up with applicants, universities, and recommenders, as applicable.
• Builds and maintains relationships with universities.
• Communicates with and processes I-20 paperwork for incoming international VUS, first- year, and/or transfer students who need a visa.
• Coordinates and hosts webinars about the visa process for incoming VUS students.
• Liaises with various campus partners regarding VUS student visas, matriculation, orientation, and advising.
• Other duties as assigned or needed.

Basic Qualifications

• 3+ years of work experience, education beyond high school may count towards experience.

Additional Qualifications and Skills

• Bachelor's degree preferred.
• Administrative experience in a customer service or operations-oriented office desirable.
• Experience providing a high level of customer service to diverse populations.
• Excellent organizational skills, including ability to prioritize work in an environment supporting multiple stakeholders.
• Strong interpersonal and communication (verbal and written) skills.
• Ability to work independently with minimal supervision and keep complex information confidential.
• Proficiency with office productivity and collaboration tools.
• Access to the Internet for remote work needed.

Certificates and Licenses

None

Physical Requirements

• Work will require sitting, near vision use for reading and computer use for extended periods of time.

Working Conditions

• This is a benefits eligible, part-time position, working 17.5 hours per week
• Work may be performed primarily remotely, but will require in-person attendance for activities, such as new hire onboarding and fall staff orientation. (Note: The office does not reimburse employees for commuting/lodging expenses related to on-campus activities.)
• Any remote work must be performed in a state in which Harvard is registered to do business (including, but not limited to, CT, MA, ME, NH, NY, NJ, RI, and VT).

Additional Information

• Applicants MUST submit a cover letter in addition to their resume in order for their application to be reviewed. 
•  In order to be considered for this position, please demonstrate basic qualifications are met. 
• This position has a 3-month orientation and review period. 
• We regret that Harvard University is unable to provide work authorization and/or visa sponsorship for this position. 
• All formal offers will be made by FAS HR. 

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). 

About Us

The Admissions, Financial Aid, and Student Employment Office of Harvard College is committed to the values of diversity, equity, inclusion, and belonging. In order to recruit and admit a diverse class, as well as support students' equitable access to educational experiences, we strive toward Harvard University's goal of inclusive excellence. We affirm that a rich learning and working environment can only result from a diverse community where all are supported in being their authentic, true selves and empowered to contribute fully to our shared goals and achievements.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403134 Coordinator I

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Admissions and Financial Aid

Salary Grade

054

Department

College Admissions and Financial Aid

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Part-time

Pre-Employment Screening

Criminal, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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