field_remote_option

field_job_employment_type

job_industry

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

19-Jul-2024<h4>Assistant Director, Organizational Operations, Division of Research and Faculty Development</h4>Harvard Business School 66422BRJob SummaryWith a focus on the Division of Research and Faculty Development (DRFD) staff, the Assistant Director is a member of a cross-functional team supporting a wide range of programs and activities supporting the Harvard Business School (HBS) faculty and community. In partnership with the Director, Organizational Operations, the Assistant Director (AD) will support a broad range of HR activities across the DRFD organization fostering an environment where all staff can do their best work. The AD will focus on the recruitment, development, and retention of staff; develop, and maintain effective internal communications strategies and mechanisms; coordinate activities that foster a positive, cohesive, and effective organizational culture; and provide support to the Director and Senior Managing Director, DRFD in related areas. The AD will develop a deep understanding of the roles and operating environment across the DRFD, establishing close working relationships with managers and staff at all levels.Position DescriptionReporting to the Director, Organizational Operations and working closely with members of the DRFD All-Staff Group, team managers, Harvard Business School (HBS) Human Resources (HR), HBS Operations, and other administrative partners across HBS, the Assistant Director will advance the goals of the DRFD and the mission of HBS through a focus on building a healthy, fulfilling, and inspiring workplace experience for our team. The Assistant Director’s principal duties and responsibilities include: Human Resource Management: Partner with the Director to work with DRFD managers on a broad spectrum of human resource strategies and programs including but not limited to organization design, staff relations, staffing, on-boarding, training and development, retention, succession planning, staff recognition, and performance management. Serve as a resource to DRFD staff and managers on HU and HBS HR policies and industry best practices.<ul><li>Manage day-to-day HR and organizational operations within the DRFD, partnering with the Director to develop and manage HR related processes, activities, programs, and best practices.</li><li>Talent Acquisition: Takes the lead in supporting the talent acquisition process by working with managers to identify successful candidates. Together with the Director, acts as an advisor to hiring managers at every step of the search process. Partner with the Director and HBS HR to manage the recruiting process including advertisement and outreach, candidate pool development, screening of resumes and candidates, conducting interviews, advising on final selection, offers and on-boarding.</li><li>Staff Development: Assess training and development needs and assist in identifying programs for skills and career development. Manage participation process and work with managers on integration between development programs and work. Provides guidance to managers and staff on the annual performance management program. Supports on-boarding activities and assists managers in following best practices in this area.</li><li>Data Integrity and Management: Track and maintain detailed, accurate, and current data/information in the DRFD HR database and other data tracking tools to inform strategic decision making. Assemble and analyze data, assist with preparation of proposals, presentations, correspondence, and other written output.</li><li>Employee engagement and staff recognition: Partner with HBS HR to ensure high levels of employee engagement including action planning around engagement survey results. Facilitates the Rewards and Recognition program. Identifies opportunities at both the DRFD and team level to support employee engagement and provide avenue for building culture and community.</li></ul> Internal Communications:With Sr Managing Director and Director, develop a comprehensive internal communication strategy that utilizes a variety of communication channels to share information. Manage content for the DRFD HUB, a DRFD share site for DRFD information. Maintain DRFD org charts, distribution lists, and Emergency Plan. Serve as liaison with HBS Marketing and Communications department as appropriate. Culture and community:Partner with Director and SMD to define and implement programs to support the organizational culture. Assist with agenda planning and logistics for DRFD all-staff meetings and events. Manage morale funds. Help identify and conduct benchmarking assessments. Additional duties and responsibilities include, but are not limited to, the following:<ul><li>Maintain active knowledge of evolving laws, regulations, policies, and privacy practices that apply to human resource management through continuous professional development.</li><li>Perform other duties as assigned.</li></ul>Basic Qualifications<ul><li>Bachelor’s degree or equivalent work experience required</li><li>Minimum of 7 years’ relevant work experience is required</li><li>Strong customer service, interpersonal, organizational, analytical, human resource management, and communication skills necessary.</li><li>Experience in a service organization, preferably in higher education.</li><li>Exceptional communication and interpersonal skills and a demonstrated ability to exercise good judgment in dealing with internal and external partners.</li></ul>Additional Qualifications and Skills<ul><li>Experience as an HR business partner in a matrixed organization preferred.</li><li>Experience maintaining a strict standard of confidentiality and ability to communicate with a diverse group of people with sensitivity.</li><li>Takes initiative and ownership of work, following through to completion and executing with an appropriate sense of urgency.</li><li>Strong attention to detail.</li><li>Strong business knowledge and judgment, connecting human resources practices with units’ objectives and needs.</li><li>Line management experience with extensive involvement in people management issues.</li><li>Proven ability to provide advice and counsel across a complex organization.</li><li>Experience developing and implementing successful internal communication programs.</li><li>Requires ability to multi-task and proven planning and project management skills.</li><li>Excellent project management skills.</li></ul>Additional InformationThis is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice. We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role. A cover letter is required to be considered for this opportunity. Harvard Business School will not offer visa sponsorship for this opportunity. Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here <a href="https://www.hbs.edu/employment" target="_blank">https://www.hbs.edu/employment</a>.About UsFounded in 1908 as part of Harvard University, Harvard Business School (<a href="http://www.hbs.edu" target="_blank">www.hbs.edu</a>) is located on a 40-acre campus in Boston. The School offers two full-time MBA and PhD programs, more than 175 Executive Education programs, and certificates and courses through Harvard Business School Online. For more than a century, Harvard Business School faculty have drawn on their research, connection to practice, global expertise, and passion for teaching to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will shape the practice of business and entrepreneurship around the globe.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFaculty &amp; Student Services, General Administration, Human ResourcesDepartment Office LocationUSA - MA - Boston Job Code358057 Admin Pro/Indiv Contrib Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade057DepartmentDivision of Research and Faculty DevelopmentAnnual Salary Range$90,000 - $100,000Union00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, Education, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Harvard University FAS Human Resources

Assistant Director, Organizational Operations, Division of Research and Faculty Development

Title: Adjunct Instructor – Computer Information Technology – A+ Hardware/Software courses
Required Documents Needed to Upload at Time of Application: • Resume • Unofficial Transcripts
Position Summary: To provide quality on ground instruction during the day for student learning and to maintain a positive learning environment in the classroom. The major emphasis will be placed on teaching and evaluating students in the classroom and laboratories.
Department: Business &amp; Computer Technology
Duties and Responsibilities: 1. Planning and teaching classes as assigned and as outlined in the course descriptions and course syllabi, specifically in the areas of A+ Hardware and A+ Software.
2. Supervising the study and learning activities of students assigned.
3. Submitting requests through the department head, program coordinator, or lead teacher for equipment, supplies, textbooks, and other instructional aids.
4. Evaluating the academic progress of students.
5. Demonstrating knowledge of services, regulations, and procedures as defined in the Adjunct Faculty Handbook.
6. Submitting course grades and performing other administrative duties as required.
7. Scheduling two office hours. For extenuating circumstances in which office hours cannot be scheduled, the adjunct faculty member must submit a written plan to the Dean describing how students can access the instructor. Office hours are not paid during the summer session.
Required Qualifications: Bachelor’s degree or higher from a regionally accredited college/university with at least 5 years of full-time practical computer information technology related working experience and must possess at least one current industry recognized networking credential.
Availability/Closing Date: This posting is not a guarantee of an open position. Applications for adjunct faculty positions are accepted on a continuous basis and reviewed by the department when openings become available. Future teaching assignments are on a term-by-term basis, which may include fall, spring and summer. Postings close yearly on January 31; to maintain your application within the system, you will need to re-apply each year.
 Special Instructions to Applicants: To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer. If you have any problems or questions please contact Pellissippi State Community College’s Human Resource Office at 865-694-6607 or by email at <a href="mailto:recruiting@pstcc.edu" target="_blank">recruiting@pstcc.edu</a>.
 If you are interested in this position, click on the link to the top “right” to apply.
 #mrp

Motlow State Community College


      Adjunct Instructor – Computer Information Technology – A+ Hardware/Software courses
    

As the operations manager, you will collaborate, engage with, and oversee six to 10 trained safety officers operating in different assignments related to foot patrols, vehicular patrols, static posts assignments, and bicycle patrols within the SCAD Savannah geography. In this role you will identify and utilize best practices to implement innovative methods of all-encompassing safety and security services for the highest level of service to SCAD and will refine the standards related to the establishment of the internal university safety patrol program to promote job knowledge and enhance SCAD’s visions and commitments.Responsibilities in this position include driving the active engagement of all internal and external stakeholders, conferring with management level university personnel and law enforcement officials on operational and policy matters, and leveraging personal job knowledge related to planning and oversight of special events at the Savannah location. You will be expected to continually improve efforts related to the development, maintenance, and implementation of evolving crime prevention programs and to engage with all levels of law enforcement in the exchange and conveyance of information during criminal investigations and for real-time assessments to determine appropriate staffing and resource deployment.Minimum Qualifications: &nbsp;• At least four years of security, military, or law enforcement experience and at least two years of management experience• Extensive experience in development and establishment of patrol and staffing programs focusing on training, building extensive job knowledge and skills, customer service, and safety best practices to provide exemplary service deliverables to the university community and guests• Possess a strong demonstrated job-based knowledgePreferred Qualifications:&nbsp;<ul><li>University specific experience with the relevant compliance requirements of the Clery Act, the Violence Against Women Act (VAWA), and Title IX</li><li>Certification in the process of conducting threat assessments</li><li>Certification in the process of conducting special event assessments</li></ul>Certificates, licenses, and registrations: <ul><li>A valid driver's license is required</li><li>Must possess or be able to obtain a U.S. passport within the first six months of employment</li></ul>Travel required: <ul><li>10% to 20%</li></ul>Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.&nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.&nbsp;

Savannah College of Art and Design

University Safety Field Operations Manager

As the assistant operations manager (AOM), you will maintain the facilities' efficiency and good working conditions. Other responsibilities include assuring adequate staffing numbers on duty, assuring equipment is checked out properly and that the equipment is in good working order, evaluating and moving problem reports to the proper person, entering faculty requests into the checkout system, and maintaining the database. It is your responsibility to print and review kits for the next day.&nbsp;The AOM will help supervise and train staff on equipment checkout and will monitor equipment storage, usage, and repairs. Additionally, the AOM will import assets into the WCS, properly formatted. As the AOM you will be responsible for signing overnight equipment approval for students and arranging for barcodes for equipment in circulation. An important aspect of this job is assuring equipment is stored and transported correctly to and from engineering when in need of repair. The inventory of new equipment and preparation for usage while inspecting studio spaces for readiness is vital. The assistant operations manage is expected to monitor student films on location for proper safety procedures and must conduct inventory checks for equipment prior to each quarter.&nbsp;&nbsp;Minimum Qualifications: &nbsp;<ul><li>Two years of experience in a film/video production company or working in an equipment-rental facility&nbsp;</li><li>Team leadership skills based on work with groups that require same goal outcomes&nbsp;</li><li>Good oral and written communication skills with excellent planning, organizing, time-, and work-management abilities&nbsp;</li><li>Ability to efficiently lead, delegate, and motivate subordinates under tight deadlines&nbsp;</li><li>Confidence, tact, patience, and diplomacy while dealing with complex situations&nbsp;</li></ul>Preferred Qualifications:&nbsp;<ul><li>Bachelor’s degree or three years of college and one year of related experience&nbsp;</li></ul>Travel Required: Less than 10%&nbsp;Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. In order to accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.&nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.&nbsp;

Assistant Operations Manager

As the housing operations facility coordinator, you will maintain a clean and safe environment in our residential communities, manage and resolve maintenance issues in a timely manner, and serve in an on-call rotation for after-hours emergency issues. In this position you will act as a liaison between SCADhome housing operations and physical resources; work with student employees to facilitate health and safety inspections; and support opening, closing, and room change processes each quarter. The main objective in this role is to provide exceptional customer service, oversee a facility portfolio that includes at least three residential complexes daily, secure oversight of master building and other facility access cards, and serve as a liaison between residential students and physical resources.Responsibilities will include diagnosing and performing minor and routine maintenance, enforcing the Housing License Agreement, managing facility data with the StarRez platform, and coordinating small facility projects. As the coordinator you will oversee regular quality inspections such as fire drills and provide ancillary facilities-specific services such as building access accommodations to support events. In the position you are responsible for providing guidance, training, and development to staff regarding housing operations processes and will be expected to provide recommendations to the director of housing operations on all opportunities, improvements, and innovations for residence life and housing.Minimum Qualifications: &nbsp;<ul><li>High school diploma or GED</li><li>Excellent customer service and project management skills</li><li>The ability to work in a fast-paced, dynamic office environment</li></ul>Preferred Qualifications:&nbsp;<ul><li>Bachelor’s degree</li><li>Construction management or facilities background</li></ul>Travel required: <ul><li>Less than 10%</li></ul>Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.&nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.&nbsp;

SCADhome Housing Operations Facility Coordinator

Compensation Type: SalariedCompensation: $83,713.50Job SummaryThe Assistant Director of Grants Accounting and Reporting directs the activities and functions of accounting and financial reporting for federal, state, local, and private grants received by the College. This individual provides leadership and management for grants accounting staff. This position maintains financial accountability and the accuracy of fiscal information for grants. Responds to requests from agencies, including questionnaires and audits by any agency. Primary responsibility for Schedule of Expenditure of Federal Awards (SEFA) and grants data for annual College audit to ensure completeness and accuracy. This individual works closely with the grants administration office and principal investigators (PIs) to ensure grants are following accounting standards and college policy and procedures as well as all regulations set forth by the funding agency. This individual maintains the confidentiality of employees, students, and other sensitive college information.Grants Management <ul><li>Activemanagementofallfacetsofgrantsaccountingmanagement.Thisincludes reviewing budgets, invoicing of agencies, cash drawdown, and reporting as needed to keep grant reporting and cash current.</li><li>Ensures that PIs receive timely financial information regarding their grants and meets with them to review financial information. Assists PIs with questions related to the financial information for their grants.</li><li>Coordinates monitoring of sub-recipients financial information to ensure that monitoring is complete, and all assessment and financial reporting is completed timely.</li><li>Collaborates with grants administration office, human resources, and payroll in all aspects of grant administration. Leads efforts in preparation of facilities and administrative cost rate proposals (indirect cost rate calculation).</li></ul>General Accounting andAuditing <ul><li>Serves as lead on the College’s annual external audit for the Schedule of Expenditures of Federal Awards (SEFA) to ensure accuracy and timeliness of reporting to the external audit. </li><li>Provides documentation for both external college audits and any audits and reviews by grant sponsors. Completes questionnaires from fundingagencyrelatedtogrants.Assistswithdevelopingcorrectiveactionplans and other post-audit requirements.</li><li>Summarizes financial positions. Prepares financial and operational reports for grants.Documentsand mayapprovebusinesstransactionstothegeneralledger. Reconciles complex transactions. </li><li>Analyzes, investigates, and corrects accounting entries as needed. Keeps accurate records. Completes and maintains required documentation.</li></ul>Operational Leadership <ul><li>Supervises assigned area of responsibility and staff by recruiting and hiring; assigning and delegating tasks; providing direction; resolving work problems; communicating job expectations; training employees; and developing professional growth opportunities.</li><li>Conducts annual employee evaluations; provides ongoing feedback and coaching; and effectively recommends pay increases, promotions, and other personnel actions.Approves leaves and authorizes overtime, as appropriate.</li><li>Administers disciplinary actions upon approval and in collaboration with Human Resources, Senior Director, and the Controller.Interprets,explains,carriesout, andenforcestheCollege’spolicies.</li></ul>Compliance &amp;Enterprise Systems Management <ul><li>Shares responsibilities as module custodian, along with the Director of Grants Administration for Grants module. Develops a deep understanding of and proficiencyintheenterprisesystemsandintegrationwithgrants.</li><li>Makesrequests for technical assistance and system enhancements. Develops and maintains business process workflows.</li><li>StayscurrentwithGenerallyAcceptedAccountingPrinciples(GAAP),Uniform Guidance (2CFR200), and other grant regulations, impacting accounting and financial activities and reporting.</li><li>Works with grants administration office and PIs to adopt changes that are needed to ensure compliance with changes.</li></ul>Cultureof Respect <ul><li>Fosters and maintains a safe environment of respect and inclusion for faculty,staff, students, and members of the community.</li></ul>Minimum Qualifications<ul><li>Bachelor’s Degree in Accounting or a closely related field.</li><li>Must have at least four (4) years of progressively responsible accounting experience including supervision of staff.</li><li>State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).</li></ul>*Anappropriatecombinationofeducation,training,coursework,andexperiencemayqualifyacandidate.Schedule: In-person: Monday - Friday, 8 am - 5 pmCSCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.Full Time/Part Time:Full timeUnion (If Applicable):Scheduled Hours:40Additional InformationIn order to ensure your application is complete, you must complete the following:<ul><li>Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication. </li><li>Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.</li></ul>If you are a current employee of Columbus State Community College, please log in to Workday to use the internal application process.Thank you for your interest in positions at Columbus State Community College. Once you have applied, the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.

COLUMBUS STATE COMMUNITY COLLEGE

Assistant Director, Grants Accounting and Reporting

15-Jul-2024<h4>Operations Manager, Information Technology, Executive Education</h4>Harvard Business School 66362BRJob SummaryThe Operations Manager will report to the Sr. Associate Director, Executive Education, Information Technology (ExEd IT). This position will focus on supporting Executive Education’s Salesforce ecosystem, spanning 11 departments within ExEd including Marketing, Admissions, Finance, Program Development, and Delivery. This position will also serve as project manager for other technologies necessary in supporting ExEd programs, faculty, participants, and the program delivery team. The position works directly with the EEIT team to oversee operational requests from Executive Education Staff. The ideal candidate will have a working knowledge of Salesforce and prior support experience. They will be responsible for analyzing and providing technical solutions for complex operational cases, as well as allocating assignments across the team equitably, monitoring progress, assessing, and communicating risk to the EEIT management team.Position DescriptionOperational Leadership &amp; Technical Expertise<ul><li>Develop comprehensive expertise in the ExEd Salesforce ecosystem to effectively prioritize and manage requests beyond standard releases.<ul><li>&nbsp;These may include critical issues, requests for reports, training materials, data management, general support, potential bugs, or enhancements.</li></ul></li><li>&nbsp;Analyze and provide technical solutions for Tier 2 operational cases, as needed.</li><li>&nbsp;Provide expertise to internal team members regarding technical solutions for operational cases and guidance to team members on case priority relative to other operational case work.</li><li>&nbsp;Oversee case triage, assigning tasks to appropriate EEIT team members based on capacity and priority.</li><li>Escalate critical requests to the appropriate team members.</li><li>Oversee case support, testing and troubleshooting</li><li>Work with Harvard Business School Information Technology (HBS IT) for completion and escalation of operational support issues</li><li>Serve as the principal point of contact for Major Incidents which may impact ExEd systems and staff.</li></ul> Strategic Communication &amp; Team Leadership<ul><li>Coach and motivate the team to meet expectations and adequately perform standard operating procedures.</li><li>Maintain and communicate high-level view of operational cases in progress, including, workload across team, priorities, risks.</li><li>Manage EEIT Team “Stand-Up” Meetings and project meetings, as needed .</li><li>Facilitate discussion and next steps for operational work.</li></ul> Project Management &amp; Integration<ul><li>Manage operational projects, including integration of new tools and software upgrades.</li><li>Collaborate with HBS IT regarding HBS IT supported products, including security reviews.</li><li>Reflect on and continually improve our operations practice – communication, response time, escalation path.</li><li>This role is responsible for other duties as assigned.</li></ul>Basic Qualifications<ul><li>Bachelor’s degree or equivalent work experience required</li><li>Minimum of 6 years’ relevant work experience</li></ul>Additional Qualifications and SkillsOther Required Qualifications:<ul><li>Candidates should have strong leadership, coaching, communication and problem-solving skills. Tier 1 and Tier 2 salesforce support analysts will report into this role.</li></ul> Additional/Desired Qualifications:<ul><li>Salesforce support experience.</li><li>Clear written and verbal communication skills.</li><li>Demonstrated coaching, team management, project management skills.</li><li>Strong attention to detail and ability to define clear processes.</li><li>Ability to tackle complex problems and work effectively with colleagues to find solutions.</li></ul>Additional InformationThis is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite 3 days per week and departments provide onsite coverage Monday - Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice. We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role. A cover letter is required to be considered for this opportunity. Harvard Business School will not offer visa sponsorship for this opportunity. Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here <a href="https://www.hbs.edu/employment" target="_blank">https://www.hbs.edu/employment</a>.About UsFounded in 1908 as part of Harvard University, Harvard Business School (<a href="http://www.hbs.edu" target="_blank">www.hbs.edu</a>) is located on a 40-acre campus in Boston. The School offers two full-time MBA and PhD programs, more than 175 Executive Education programs, and certificates and courses through Harvard Business School Online. For more than a century, Harvard Business School faculty have drawn on their research, connection to practice, global expertise, and passion for teaching to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will shape the practice of business and entrepreneurship around the globe.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFaculty &amp; Student Services, General Administration, Information TechnologyDepartment Office LocationUSA - MA - Boston Job Code383557 Technical/User Support Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade057DepartmentExecutive EducationUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-DM1

Operations Manager, Information Technology, Executive Education

Title: Senior Administrative Associate
POSITION SUMMARY This position will provide directed administrative support to the various divisions within academic affairs and workforce and may at times be assigned to one division for a specified period of time to offer coverage and support as needed.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Perform duties including answering phones, responding to phone/in person/email inquiries, screening calls, and handling related issues. Provide general office management and clerical assistance with copying, printing documents, filing, maintaining records, making phone calls, and processing incoming/outgoing mail, FedEx and UPS. Utilize various computer applications including but not limited to, Outlook Email and Calendar, Excel, PowerPoint, Word, BANNER, and SciQuest. Initiate and process office purchases, requisitions, monthly purchase reconciling, and payment services.
Maintain the academic sections of the college catalog in Acalog. Provide coverage and support for various divisions within Academic Affairs and Workforce Development. Maintain policy and procedure manuals for Academic Affairs, such as faculty handbook and day to day procedures. Assess inquires directed to the Division and determines the proper course of action, and delegates to the appropriate individual to manage the response. Prepare routine correspondence, reports, contracts, forms, and other documents. Greet and assist visitors and callers by providing information and/or directing them to the appropriate person. Serve as a receptionist for the office area. Assist with assembling information for various reports and projects.
Keep appointment schedule, arranging meetings and interviews as necessary. Make arrangements and prepares for travel, conferences, appointments, special events or other business activities. Analyze and interpret directives, policies, procedures, guidelines, etc. Determine type of data, forms, records, or methods needed and collects and/or compiles data. Compose routine and non-routine correspondence independently. Develop and maintain personnel, financial, statistical and other records. Maintain and order office supplies and other materials as needed. Coordinate workflow among offices or departments. May supervise student workers and/or temporary employees. Performs other duties as assigned.
REQUIRED QUALIFICATIONS High school diploma or equivalent.
Two (2) years’ experience in administrative support.
Proven ability to effectively organize, prioritize and perform multiple job functions, balance conflicting priorities, meet deadlines with short turn-around times and manage changing situations.
Proficiency with word processing, spreadsheets, and presentation software.
PREFERRED QUALIFICATIONS Associate’s degree from an accredited institution.
Certified Administrative Professional Certification (CAP).
Experience with Acalog.
Experienced in preparing documents, reports and presentations.
Experience with SciQuest and Banner.
KNOWLEDGE, SKILLS AND ABILITIES Detail oriented with the ability to multitask and work with competing deadlines. Discretion, judgment, and ability to handle confidential matters. Must be able to work independently, take initiative and make substantive decisions quickly. Excellent oral and written communication skills are required; i.e., the ability to communicate effectively orally and through written correspondence as well as in communicating with individuals in one-on-one situations. Exceptional listening skills, interpersonal skills, diplomacy and the ability to effectively interact and build trusted relationships with diverse internal and external constituencies.
Open Until Filled: Yes
Rate of Pay: $37,186.50 - $44,635.50 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.


      Senior Administrative Associate
    

Position Title Department Administrative Assistant, Athletics Job Category Support Staff Range Minimum $45,743 Position Type Full Time Department Athletics Job Summary Provide administrative support for the Athletic Director, department staff and coaching staff. Work independently on projects as assigned by the Athletic Director. Administrative management of the department to include maintaining the department budgets (Intercollegiate Athletic Teams, Fundraising, and Foundation; handling all purchasing requisitions, budget transfers, verification reports, work orders, purchase orders; cash transmittal’s, deposits, and petty cash management; and monitoring athletic scholarship funds. Responsible for travel arrangements for all Intercollegiate Athletic programs and Director of Athletics as well full time athletic staff. This includes identifying mode of transportation, reserve lodging, submitting registrations, and preparing travel request authorizations to include meal allowances, travel expenses, and other potential expenses. Responsible for reconciling all expenses post-travel. Responsible for preparation and forwarding of all correspondence for Athletic Director and other Athletic Department staff. This includes assisting in the preparation of all annual reports including EADA gender equity, Athletic Department end of year review, and all region conference reports. Responsible for completion of NJCAA eligibility forms and maintaining official team roster. Maintain department and staff memberships in the NJCAA, Region XIX, GSAC, NATYCAA, NACDA, AAA and Aquatics CPO certifications. Handles all administrative support responsibilities related to department events, including preparing advertising, printing of brochures, processing of applications, purchasing equipment and materials. (Ex. Hall of Fame, Team Fundraising initiatives, Foundation Golf outing, CCM Open House and community service events). Calculate and process employee time sheets, prepare payroll/PTAA forms for staff and student aides, and maintain personal leave balances for staff, including vacation time, sick time, personal time, etc. Serve as one of the college’s Campus Security Authorities, responsible for reporting to Public Safety any activities that may be considered criminal instances. Other duties as assigned. Qualifications - Education Two-year Associate Degree or progress towards graduation preferred with 2 years of administrative assistant experience. High School graduate with 3-4 years of administrative assistance experience. Qualifications - Experience Minimum of 2-4 years of general office experience Qualifications - Skills The ideal candidate is comfortable with providing support in a high trafficked office and has proven high quality customer service skills. Experience with Microsoft Office Suite, experience in using databases, and the ability to learn new technology. Must demonstrate great communication skills, pleasant telephone manner, ability to manage multiple tasks simultaneously, and the ability to work independently. Work Hours Traditionally 8:30-4:30, Monday – Friday. Flexible schedule necessary for some nights and weekends based on institutional, departmental and community service events.

County College of Morris

Department Administrative Assistant, Athletics

11-Jul-2024<h4>Administrative Coordinator</h4>University Administration 66355BRJob SummaryHarvard Allston Land Company (HALC) is a subsidiary of the University and will oversee the planning and development for the University’s Enterprise Research Campus (ERC) in Allston.&nbsp; Initial focus is to develop 14 acres of the ERC, which will include new infrastructure, streets, open space, mixed-use development of office and lab space, residential units and a hotel and conference center. The Administrative Coordinator reports to the Director of Finance and Operations for HALC. &nbsp;As a member of the HALC team the Administrative Coordinator provides a wide range of complex administrative support duties for HALC. Serves as the principal administrative contact for internal and external constituencies and provides a high level of customer service in all aspects of work. The Administrative Coordinator serves as principal coordinator for a variety of activities/processes associated with HALC’s provision of service and/or activities. Provides, organizes, manages, and implements administrative and logistics support to HALC; works in collaboration with other administrative and departmental staff to ensure timeliness and responsiveness of all office support services.&nbsp; Provides a wide range of complex administrative support duties including full day-to-day calendar management, meeting scheduling, filing, organizing, assisting with presentation materials, drafting communication, and printing. Prepares detailed and accurate meeting materials, including advance briefing materials. Regularly handles sensitive and confidential information. Assists with documents (Word, Excel, PowerPoint, Visio, etc.) that need to be created, reviewed, proofread, and/or designed for distribution internally and/or externally. Manages reimbursement processing, including collecting receipts and knowing/applying relevant policies and guidance.Position DescriptionThe Administrative Coordinator will be responsible for, but not limited to the following activities:<ul><li>Provides general administrative support to HALC</li><li>Assist in day-to-day HUIT services for the HALC team; computers, phones (desktop &amp; mobile), printers, AV, and peripheral tech, etc.</li><li>Assists in the coordination of HALC staff meetings, department-wide events, internal office relocations, catering, and media needs as necessary.</li><li>Schedule meetings and coordinate meeting logistics, prepare agendas, as well as draft and edit emails, meeting notes, announcements, memoranda, and other general correspondence.</li><li>Arrange travel for staff and invited guests using Harvard preferred travel agencies.</li><li>Responsible for stocking the office supplies and kitchenettes for HALC location, submits service requests and manages vendor response.</li><li>May assist with website updates and changes.</li><li>Develop and maintain effective electronic filing and systems/workflows for scheduling, task management, and other administrative needs.</li><li>Services as departmental coordinator a resource for key business systems: Buy2Pay, Concur, etc.</li><li>Other administrative and programmatic duties as assigned.</li></ul>Specific responsibilities include: Scheduling: Schedule meetings for director-level staff as required. Schedule conference rooms or other locations; working closely with hosting facilities. Prepare budgets for catering or expenses associated with meetings. Secure parking for guests. Ensure AV equipment is functioning properly before each meeting if in a conference room. Provide necessary props if needed. Events: Plans departmental events (team, tours, instructional lunch meetings, catering, celebratory events, itineraries, department retreats, holiday party, and other project events. Prepare expense business purposes for all catering / event-related department card transactions. Travel: Arrange meetings and travel for staff, invited guests, including for conferences, field work travel, and other. Facilities: Ensuring kitchen is well-stocked and clean; Submits departmental requests for swipe access; Maintains departmental directory (visual and digital). Requests for work orders and keys. Departmental Administrative Support: Serve as department receptionist, information resource, and provide general administrative assistance for staff and visitors. Handle department incoming and outgoing mail daily. Manages complex calendars and administrative support for faculty HALC staff, schedules and creates meeting requests. Serve as the main point of contact for departmental IT needs such as copiers/scanners, projectors, etc. Makes departmental purchases as applicable. Manage department file share permissions and customized access.Basic QualificationsBasic Qualifications are the minimum threshold a candidate must meet&nbsp;in order to&nbsp;be considered for this role.<ul><li>Minimum of 3 years of related experience with demonstrated office administration and/or customer service skills. Education beyond high school may count toward experience&nbsp;</li><li>Demonstrated proficiency with MS Office applications</li></ul>Additional Qualifications and SkillsThe following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.<ul><li>The Administrative Coordinator should be an administrative generalist with the flexibility and ability to support a variety of leadership styles and subject matter areas.</li><li>Demonstrated ability to handle confidential and sensitive information in a professional manner with discretion and sound judgment</li><li>Demonstrated ability to learn new technologies. Experience with social media and managing web presence is a plus.</li><li>Attention to detail, ability to multi-task, analytical and problem-solving skills</li><li>Strong interpersonal communication skills, written and verbal; demonstrated ability to build strong professional relationships and develop trust</li><li>Demonstrated ability to work independently and collaboratively</li><li>Demonstrated initiative and resourcefulness</li><li>Excellent organizational skills with demonstrated ability to prioritize with multiple, conflicting, and/or changing demands</li><li>Accountability and sound judgement</li></ul>Additional InformationThis position will be based in&nbsp;Allston, MA. The position requires 5 days per week on campus Monday through Friday.&nbsp;The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.&nbsp;Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Allston Job Code403134 Coordinator I Work FormatOn-Site Sub-Unit------------ Salary Grade054DepartmentHALCUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity ScheduleFull time. Monday through Friday. 35 hours per week.&nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KP1

268 Administrative Staff Jobs