field_job_employment_type

job_industry

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

19-Nov-2024<h4>Collections and Administrative Operations Assistant</h4>Faculty of Arts and Sciences 67305BRJob SummaryThe Collections &amp; Administrative Operations Assistant supports the operational needs of two departments - collections and administration - at the Harvard Museum of the Ancient Near East (HMANE). The position reports to the Deputy Director who is responsible for the overall administrative and financial needs of the museum, and has a dotted line to the Chief Curator, who will provide guidance and supervision for the collections care-related responsibilities. The incumbent will be in regular contact and coordination with many stakeholders including departmental residents at HMANE (Department of Near Eastern Languages &amp; Civilizations, the Center for Jewish Studies, and the Alwaleed Islamic Studies Program), and staff from the Harvard Museums of Science &amp; Culture (HMSC), who manage visitor-facing museum operations.&nbsp;Position Description<ul><li>Serves as Museum’s primary public contact, replying to requests via telephone, email, or in person for museum information or Collections queries. Also helps to set up Collections appointments for interested scholars or directing those requests as appropriate for reply.&nbsp;</li><li>Coordinates and communicates details of building events and group visits with stakeholders (NELC, CJS, Alwaleed Islamic Studies Program, HMSC) by maintaining the Museum’s events and administration calendars.&nbsp;</li><li>Communicates with Harvard Museums of Science &amp; Culture regarding the visitor experience on a day-to-day basis (in conjunction with the HMSC visitor services associates and supervisor).</li><li>Under the direction of the Chief Curator, executes the registration, conservation, reorganization and rehousing, documentation (including photography and 3D scanning), and research of the collection, and participates in the creation of new exhibits. Undertakes internal to HMANE electronic cataloging and physical inventory of the collections. Also assists Chief Curator with decisions regarding supplies and planning for long term storage of artifacts.</li><li>Develops collections-based content for the museum website, which is managed by HMSC partners.&nbsp;</li><li>Provides administrative support to and answers queries regarding basic facets of Harvard policy from 3 senior Museum staff members (Director, Deputy Director, and Chief Curator). Schedules and supports virtual and in-person meetings.</li><li>Under the guidance of the Deputy Director, creates/updates contractors to be paid, enters invoices into Havard Buy2Pay system, and deposits cash and checks from the Museum Shop, donations box, and image permissions.&nbsp;</li><li>Maintains administrative documentation and filing systems, including some financial records such as invoice backup and deposit paperwork. Maintains stock of Museum office supplies, Museum Shop supplies, and Collections supplies.</li><li>Coordinates and troubleshoots building maintenance, access, and security issues in coordination with HMSC, FAS Physical Resources, HUIT, and HUPD. Enters routine building maintenance requests into PRESTO interface for building. Monitors space daily for problems such as plumbing issues, lighting (non-functional switches), etc.</li></ul>Basic Qualifications<ul><li>3+ years of related experience in office and collections-related roles</li></ul>Additional Qualifications and Skills<ul><li>Excellent organizational, communication, and interpersonal skills with experience providing complex administrative support with tact and diplomacy.</li><li>Solid working knowledge of office processes and business policy development</li><li>Experience and knowledge of Microsoft Office Applications and related computer software and electronic communications tools such as Zoom, Teams, and polling systems.</li><li>Experience with accounts payable procedures and systems</li><li>Familiarity with museum cataloguing procedures, inventory methods and emerging technologies, object handling, and/or laboratory processing of artifacts</li><li>Undergraduate degree in archaeology, anthropology, museum studies, or related field preferred</li><li>Capable of working independently with minimal supervision while exercising judgment in determining when to refer decisions to supervisors</li><li>Ability to take initiative, handle multiple projects, and set priorities</li><li>Working experience with materials for display and storage of museum collections</li><li>Knowledge of Gallery Systems’ The Museum System/TMS and eMuseum a plus</li></ul>Physical RequirementsCollections portion of job requires considerable manual dexterity, ability to transport fragile objects, ability to lift 35-40 pounds, repetitive motion at keyboard, and long periods of standing and bendingWorking ConditionsHalf of each day spent in an office setting, half of each day spent in basement Collections areaAdditional InformationWe regret that we will not be able to provide visa sponsorship for this position. All formal written offers will be made by FAS Human Resources. &nbsp;Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403134 Coordinator I Work FormatOn-Site Sub-UnitArts and Humanities Salary Grade054DepartmentMuseum of the Ancient Near EastUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JB1

Harvard University FAS Human Resources

Collections and Administrative Operations Assistant

19-Nov-2024<h4>Administrative Coordinator</h4>Faculty of Arts and Sciences 67271BRJob SummaryThe administrative coordinator will report to the Executive Director of the Harvard College Observatory and the Astronomy Professor who leads: an astronomy research group, the Prediction Project;&nbsp; the Seamless Astronomy collaboration; the glue software project; and the WorldWide Telescope Ambassadors (WWTA) effort at the Center for Astrophysics (CfA). The Administrative Coordinator will provide a wide range of administrative support and is responsible for day-to-day management and all administrative logistics of the faculty's diverse research and teaching efforts.Position DescriptionThe administrative coordinator will work independently with minimal supervision in a work environment of multiple and conflicting priorities; anticipates and resolves problems and updates supervisor on status of projects and assignments. May oversee part-time work of students, casuals and temps.Responsibilities include:<ul><li><ul><li>Day-to-day operation - Provides high level administrative support to the faculty and WWTA leadership] composes and edits emails, letters, memos, reports and meeting agendas. Ensures briefing material is available in well-managed online environments and is comprehensive. Oversees the scheduling and management of an online calendar including coordinating meetings, appointments, travel arrangements and key administrative and academic meetings.&nbsp;</li><li>Proposal Assistance - Assists with proposal preparation, including text and budgets, and prepares grant reports and proposals for submission.&nbsp;</li><li>Manages Institutional Review Board (IRB) compliance coordination for education research projects using human subjects. Prepares and maintains expenditure records for grant budgets. Prepares purchase orders and expense reports for reimbursement and ensures appropriate use of funds for reimbursements, travel expenditures, and payables.&nbsp;</li><li>Scheduling and Planning - Plans and manages several workshops and other events per year. Coordinates schedules of PI and other project staff. Makes travel arrangements and coordinates activities of the research group.&nbsp;</li><li>Travel: Assists in arranging travel and manages travel reimbursements. Travel arrangements and reimbursements are handled not only for Dr. Goodman but also for her Research Group/Collaborators.&nbsp;</li><li>Reimbursements/Reconciling of Charges: Reconciling of Corporate Card purchases (collecting business purposes, receipts, and appropriate account codings). Reimbursements for Research Group purchases (lunches, supplies, etc.). Occasional foreign wire transfers for International Collaborators seeking reimbursement for costs.</li><li>Materials Management - Manages materials given to the faculty member at research and administrative meetings, by maintaining an online filing system, including born-digital material, as well as scanned hardcopy handouts, etc. Uploads and maintains online materials for courses, research papers, and technical manuscripts, using the OpenScholar, Wix, Dataverse, Canvas, edX and other environments as they arise. Adeptly creates graphs, spreadsheets, charts, and ad hoc reports using assorted sources including University financial systems. Maintains, prints, and files paper materials as needed for education research projects, including surveys, assessments, and consent forms. Maintains and archives digital materials as needed for education research projects, including in-class video and student assessment interviews. Maintains and organizes physical materials as needed for projects.&nbsp; Web Content Maintenance - Maintains content on research group and related web pages on OpenScholar and the Prediction Project using Wix, under the direction of the faculty member; on WWT Ambassadors webpages under the direction of the WWTA Program Director and occasionally on pages of the Astronomy department website using Open Scholar.</li></ul></li></ul>Basic Qualifications<ul><li>Minimum of five years experience in an academic or research environment. Education beyond high school may count towards experience.</li></ul>Additional Qualifications and Skills<ul><li>College degree or experience working in an academic and/or research environment.</li><li>Excellent organizational skills with particular ability to prioritize work in an environment with multiple and conflicting priorities.</li><li>Superb written and verbal communication skills.</li><li>Ability to think analytically and strategically.</li><li>Excellent financial and accounting skills.</li><li>Experience planning and managing events.</li><li>Must be professional and show exceptional judgement and a high level of discretion.</li><li>Ability to problem solve and "think outside the box".</li><li>Ability to quickly comprehend policies, procedures and computer applications and pro-actively apply them.</li><li>Excellent organizational skills and experience managing multiple competing priorities effectively and efficiently.</li><li>High level of comfort and proficiency with standard Macintosh applications (e.g. Pages, Keynote) and Google Applications (e.g. Google Docs, Google Sheets, Google Drive).</li><li>Familiarity with web-site editing tools and HTML highly desirable.</li><li>Team player with the ability to successfully interact with many stakeholders throughout Harvard and externally.</li><li>Proven project and/or program management and/or event-planning skills.</li><li>Must possess the ability to learn and adapt to new systems quickly, including emerging office technologies and communication tools.</li></ul>Working Conditions<ul><li>This is a part-time role working 24.5 hours per week on campus in Cambridge, Massachusetts.</li><li>Specific days and hours will be determined between you and your manager based on business needs.</li><li>There may be some flexibility to work remotely up to 1 day per week.</li></ul>Additional Information<ul><li>Applicants MUST submit a cover letter in addition to their resume in order for their application to be reviewed.&nbsp;</li></ul><ul><li>We regret that Harvard University is unable to provide work authorization and/or visa sponsorship for this position.</li></ul><ul><li>Pre-employment reference and background checks required.</li><li>All formal written offers will be made by FAS Human Resources.</li></ul>Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only).&nbsp;About UsThe Seamless Astronomy program is a collaboration amongst astronomers, information scientists, data visualization specialists, educators, and computer scientists. The WorldWide Telescope Ambassadors program includes educational activities at Harvard, in local schools, online, at science fairs, and at museums, as well as active collaboration with the Science Education Department at the CfA. In addition to leadership roles in the Seamless Astronomy and WWTA efforts, the faculty also runs a traditional astronomy research group at the CfA, which coordinates the research of several undergraduate and graduate students, plus postdoctoral fellows. Teaching efforts related to these projects span subjects from astronomy to data visualization to the history of prediction, and they take place on the Harvard campus as well as online (via edX and LabXchange).&nbsp; We invite individuals with diverse backgrounds, experiences and abilities to be a part of our communityBenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403039 Faculty Assistant III Work FormatHybrid (partially on-site, partially remote) Sub-UnitSciences Salary Grade055DepartmentHarvard College ObservatoryUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusPart-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CM1

Administrative Coordinator

19-Nov-2024<h4>Facilities Operations Assistant</h4>Harvard Graduate School of Design 67310BRJob SummaryThe Harvard Graduate School of Design (GSD) educates design, research, and scholarship leaders to make a resilient, just, and beautiful world. The GSD offers degree programs across a range of design disciplines—architecture, landscape architecture, urban planning, urban design, design engineering, and real estate—as well as advanced research programs that cut across these disciplines and a robust public program of lectures, exhibitions, and publications. The immense variety of people, programs, and ideas at the School sustains a vibrant and rich environment for learning, inquiry, and collaboration, unlike any other design school. Reporting to the Associate Director of Facilities Management, this position is part of the facilities team that is responsible for the stewardship, maintenance, and repair of the Graduate School of Design which encompasses 250,000 sq ft spread over nine buildings. Work can include the following types of repairs/maintenance: carpentry, door hardware, furniture repair/assembly, heating and cooling issues, lighting, moving, painting, and plumbing. &nbsp;Position DescriptionTYPICAL DUTIES AND RESPONSIBILITIES &nbsp;<ul><li>In collaboration with the Facilities Coordinator, manage the work order system which includes creating, responding, completing, and tracking work orders daily. </li><li>Completes minor repairs to systems and equipment including, but not limited to carpentry, door hardware, furniture repair/assembly, heating and cooling issues, lighting, moving, painting, and plumbing. Completes work requests, maintenance projects, and operational assignments with minimal supervision. </li><li>Follows up with faculty, staff, and students to make sure work orders are completed properly. </li><li>In consultation with the Associate Director of Facilities Management, determines what can be performed by facilities, or by an outside vendor.</li><li>Ensures that properties are maintained to Harvard standards for all physical aspects of buildings, systems, and grounds.</li><li>Performs routine inspections of buildings to ensure that egress paths are clear and maintained. </li><li>Performs regular site walk of all properties to ensure normal operations and notify Associate Director of any changes in normal operations. Creates and completes work orders associated with these inspections and makes arrangements for service calls and repairs if needed.</li><li>Coordinates and performs office moves in conjunction with Facilities Coordinator</li><li>Receives, assembles, delivers and sets up office furnishings and equipment </li><li>Maintains furniture inventory, makes repairs and refinishes furnishings;</li><li>Assists in the set-up of furnishing, accessories and equipment for events including commencement, symposia, conferences, lectures, reviews, meetings and receptions.</li><li>Occasionally subject to after-hour calls for emergency and critical situations.</li><li>Assists with snow removal.</li><li>Assists with mail delivery.</li><li>Assists with all other duties as assigned. </li></ul>SUPERVISORY RESPONSIBILITIES: There are no supervisory responsibilities required of this position.Basic Qualifications<ul><li>HS Diploma or equivalent required</li><li>3+ years in technical training and/or demonstrated experience beyond high school in the following: hardware, woodworking, furniture assembly, and building maintenance, required.</li><li>Must have working knowledge of power and hand tools, and maintenance, construction, or building trades.</li><li>Ability to use computers for work order tracking, required.</li><li>May be deemed critical and must accommodate business demands when Associate Director of Facilities has determined it to be necessary, accept over-time for snow removal, maintenance emergencies, special projects, and peak season hours. </li></ul>Additional Qualifications and Skills<ul><li>Knowledge of HVAC, plumbing, electrical and carpentry systems preferred. </li><li>Basic computer skills which include the ability to respond to emails and internal department software.</li><li>Demonstrated ability to work in a diverse environment. </li><li>Must maintain a positive attitude, be self-directed and work effectively as part of a team. </li><li>High quality customer service is required. </li></ul>Physical RequirementsThis position requires walking to multiple locations. Position will involve frequent bending and reaching, and lifting of materials of up to 50 pounds, climbing of ladders; hazards of working with tools; snow removal. This is an in-person/on-site role. &nbsp;Working ConditionsWork is mainly performed in an office and school setting. &nbsp;Additional InformationThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. For more information about Harvard GSD see: <a href="https://www.gsd.harvard.edu/" target="_blank">https://www.gsd.harvard.edu/</a> &nbsp; &nbsp;Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. We regret that we cannot offer VISA sponsorship. .Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFacilities, General AdministrationDepartment Office LocationUSA - MA - Cambridge Job Code402065 Property Operations Assistant Work FormatOn-Site Sub-Unit------------ Salary Grade053DepartmentHGSD Facilities and Campus OperationsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-LP1

Facilities Operations Assistant

Job Title Assistant Professor, School of Journalism and Media Requisition Number FE04344 Working Title Department Name 8M100: School Of Journalism and Media Work Location Lexington, KY Type of Position Faculty Position Time Status Full-Time Tenure Track Status Tenure Track Required Education The successful candidate must hold a master’s degree or higher in a related field Required Related Experience The successful candidate must have significant professional experience Required License/Registration/Certification NA Job Summary Tenure-track Assistant Professor Position in Sports/Multimedia Journalism Job Summary The award-winning School of Journalism and Media at the University of Kentucky seeks an outstanding faculty member to teach courses in sports and multimedia journalism. Primary responsibilities include teaching three courses per semester in sports and multimedia journalism, including but not limited to: Issues in 21st Century Sports Journalism, Sports Reporting and Editing, News Editing, Mobile Journalism, Multimedia Journalism, and other classes in the candidate’s areas of expertise and the School’s needs. The candidate is expected to work closely with students to ensure they are trained in the necessary skills in sports issues and reporting, news editing, and short and long-form storytelling. The hire is expected to collaborate with faculty and staff to identify, create, and facilitate learning opportunities in sports and multiplatform journalism. The successful candidate must hold a master’s degree or higher in a related field and have significant professional experience. This position is designed as an Assistant Professor Rank, Special Title Series, Tenure-track, 9-month assignment. Faculty in the Special Title Series teach three courses per semester and are expected to engage in research and/or creative activities in their area of expertise. Review of applications begins January 3, 2025. The anticipated start date is August 16, 2025. About the School The School of Journalism and Media is recognized for its accomplishments in academic scholarship and professional areas. The School offers B.A. and B.S. degrees in two areas of study: journalism (print/multimedia, broadcast/multimedia, sports/multimedia) and media arts and studies. The School is fully ACEJMC accredited, and has served as the home for the Institute for Rural Journalism since 2004. The School also participates in the graduate program of the College that includes the M.A. and Ph.D. in communication. Students learn first-hand working at the award-winning Kentucky Kernel newspaper, KRNL Lifestyle and Fashion magazine and the Kentucky Kernel Year in Photos. Also, there are great opportunities at WRFL, WUKY and Wildcat News, our award-winning student newscast. School alumni include Pulitzer, Emmy, Murrow, and Oscar winners and current media makers with ESPN, CBS, NBC, NPR, CNN, EA, The Washington Post, and local media outlets around the country. The School also promotes the free flow of information through its Scripps Howard First Amendment Center. Since 1981, the School has been the home of the Kentucky Journalism Hall of Fame. About the College The College of Communication and Information is composed of two schools (The School of Journalism and Media, School of Information Science), two departments (Department of Communication, Department of Integrated Strategic Communication) and an interdisciplinary graduate program. More than 2,000 undergraduate majors and 350 graduate students are led by more than 100 full-time faculty, who also teach in the university’s core curriculum and serve students pursuing minors and certificates in the College. The College also houses UK’s independent student newspaper, The Kentucky Kernel, and the championship-winning Intercollegiate Debate Team. About the University Located in the vibrant city of Lexington, the University of Kentucky is a public, land-grant institution that plays a critical leadership role in promoting economic development, and human well-being. The campus is home to more than 33,000 students, more than 2,500 faculty members, and nearly 14,000 staff members. The university is one of just eight in the country with a major academic health center and a full spectrum of academic colleges and professional schools on one contiguous campus. As such, the University of Kentucky is an incubator for interdisciplinary research. These collaborations allow researchers to address the rapidly changing needs of a global society. According to Forbes magazine’s 2023 America’s Best Large Employers list, the University of Kentucky ranked sixth out of 500 companies. In addition, for a sixth straight year, the University of Kentucky has appeared on ModernThink’s list of Great Colleges to Work For. As a leader among employers, the University of Kentucky offers a comprehensive benefits package. For more details, please visit <a href="https://hr.uky.edu/employment/our-benefits" target="_blank">https://hr.uky.edu/employment/our-benefits</a> About Lexington Featured on the U.S. News &amp; World Report’s list of best places to live in 2023, the City of Lexington is a great place to not only live, but also work and study. With a population of roughly 320,000, Lexington offers both the warmth and lower cost of living of a small city and the amenities you would enjoy in a larger city, including the arts, cultural events, and a thriving dining scene. <a href="https://www.visitlex.com/" target="_blank">https://www.visitlex.com/</a> Application materials include: 1. Letter of application (attached as Cover Letter) 2. Curriculum Vita 3. Evidence of teaching excellence (attached as Specific Request 1) 4. Contact information for three references when prompted in the application process. *Please note that references will not be contacted without prior consent. Application review will begin January 3, 2025, and continue until the position is filled. Questions regarding the position may be directed to Search Committee Chair David Stephenson at <a href="mailto:davidstephenson@uky.edu" target="_blank">davidstephenson@uky.edu</a> . Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply Open Until Filled Yes Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

University of Kentucky

Assistant Professor, School of Journalism and Media

Sr Advancement Officer I - Senior Analytics Officer Job ID: 12810 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top- tier research university in America. About Institutional Advancement Our team works cohesively to build strategic relationships, keep alums connected to the University, and match philanthropic goals with institutional priorities to advance, support, and sustain the University's mission. Our division relies on the constant collaboration of our departments - Advancement Services, Development, and Strategy &amp; Engagement.' With a growing team and vastly unrealized fundraising potential, we had our third straight record-breaking year last year and are poised for continued growth and success. Maintaining that momentum, we are excited to continue implementing innovative ways to extend our reach and impact.'As America's leading Hispanic-serving university, the University of Texas at El Paso (UTEP) is dedicated to increasing access to excellent higher education and positively impacting the community we serve. At Institutional Advancement (IA), we know that our success is built on the contribution of a diverse team in its people, thoughts, and experience. Our culture of care and inclusive excellence is more than a commitment at UTEP IA—it is the foundation of all we do.' Read on to understand who we're looking for in this role, what you'll do, and the skills and experiences we're after. Please use your cover letter to tell us about your interest in UTEP and Institutional Advancement and what you hope to bring to this role.'''' About the Analytics and Special Projects Team The Analytics and Special Projects team is part of the Business Intelligence unit and is dedicated to generating valuable insights to enhance fundraising efforts. The team is responsible for comprehensive reporting across the department, University, and external entities, developing business intelligence dashboards, and automating legacy reports to enhance operational efficiency. Managing the SQL Server data architecture and maintaining Power BI, the team ensures robust data management and accessibility. The team is increasingly focused on preparing data for future applications of artificial intelligence (AI) in fundraising, leveraging cutting-edge technologies to drive strategic initiatives. Additionally, the team conducts global audits and provides in-depth insights into the data within the CRM, ensuring data quality and informing decision-making processes across the department and University. <a href="https://apptrkr.com/get_redirect.php?id=5813592&amp;targetURL=https://www.utep.edu/giving/" target="_blank">UTEP Institutional Advancement Website</a> Position Information Hiring Department: Institutional Advancement Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: $50,000 annually. Work Modality: Hybrid (16 hours per week on-site). Institutional Advancement is seeking a candidate within a commutable distance from campus (75 miles or less). Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary of Position: Who We Want As we build out our Analytics and Special Projects team, we are looking for a highly collaborative individual with a passion to contribute to reporting analytics while following data governance best practices. You excel at driving data-informed decisions, possess meticulous attention to detail, and are committed to enhancing our data capabilities. You have strong problem-solving abilities and excellent communication skills, enabling effective collaboration with various stakeholders. Additionally, you embody an unending commitment to positively contributing to our team culture; we all commit to making UTEP IA a great place to work. You have tenacious optimism and a goal-oriented, growth mindset, with the ability to remain flexible and develop creative solutions in pursuit of always maintaining forward momentum. You thrive in a dynamic environment, continually balancing competing priorities. You have the ability to work independently and collaboratively, supporting the success of all colleagues and prioritizing UTEP's overall goals above personal achievement. What You'll Do Reporting to the Assistant Director of Analytics and Special Projects, you'll be responsible for developing, interpreting, and visualizing data as well as implementing techniques for reporting, planning, risk management, and compliance. As the division implements and manages data visualization tools, you and your colleagues in the Business Intelligence unit will collaborate closely to identify critical insights that drive business decisions. This includes importing and exporting data, preparing reports, analyzing data, disseminating reports, and responding to inquiries from various constituents regarding errors, problems, or questions related to reports or the database. Additionally, you'll create specialized management reports to analyze donor, alumni, and gift data using Microsoft Excel and Raiser's Edge (CRM). You'll also regularly prepare and disseminate departmental, college and university-wide specialized donor, alumni, and gift reports as well as respond to ad hoc reporting and analysis requests. Providing technical support for Excel-related reporting, forms, and documents will also be part of your responsibilities. Embracing a growth mindset, you will continuously seek ways to improve IA's reporting capabilities, streamline processes, and drive efficiencies through an analytic approach. Essential Functions: Performs tasks as assigned using existing procedures, practices, techniques, etc. Coordinates donor and funding efforts, services, events, programs, etc. as assigned. Completes standard assignments and responsibilities and makes recommendations for improvement/efficiency, resourcing, etc., as necessary. Uses existing procedures to solve standard problems and/or correct standard, routine issues. Assists in the development and implementation of fund-raising plans according to plan and/or with guidance. Impacts own work team through accuracy and quality of own work. Works within standardized functional procedures and practices to achieve objectives and meet established deadlines. Exchanges information in a straightforward manner Develops working relationships with various teams/parties. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned; specific roles may have additional responsibilities due to the nature of the specific role/division/unit. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's Degree and Experience: 1.5 (One and a half) - 2 (Two) years of related experience in Power BI or SQL and data visualization, and training to the statement of duties and responsibilities; or equivalent combination of education and experience. Preferred Qualifications: Experience with Python or Tableau Experience in software development Experience in a non-profit organization and/or higher education fundraising setting Experience using a fundraising database (e.g. Raiser's Edge/NXT) Experience analyzing higher education data Knowledge, Skills &amp; Abilities Advanced Excel skills Proficiency in Microsoft Office software and ability to learn and use institutional software systems Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25 pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5813592&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5813592" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12810&amp;PostingSeq=1</a> jeid-d2821032d24a7b4c9c0fe8b79361a426

The University of Texas at El Paso

Sr Advancement Officer I - Senior Analytics Officer

Position Title: Associate Provost for Adult Education and Special Programs Department: Office of the Provost Reports To: Provost Location: River Forest and Chicago CampusPosition SummaryThe Associate Provost for Adult Education and Special Programs is a pivotal academic leadership role dedicated to advancing the university’s mission to provide innovative, accessible, and student-centered education specifically for adult and non-traditional learners. Partnering closely with the CEO of the Chicago campus, where most of the adult learning programs reside, the Associate Provost ensures the effective delivery of industry-aligned and culturally responsive programs and services that cater to the needs of adult learners.In this role, the Associate Provost collaborates across university divisions, bolstering the academic and support infrastructure critical for the success of adult students. This position aligns closely with Dominican University's strategic goals by enhancing the university’s capabilities in serving non-traditional students, thus driving broader institutional objectives focused on inclusive education and student success. The scope of this position spans both the River Forest and Chicago campuses, requiring collaboration and regular interaction with faculty and staff on both campuses and emphasizing the university's commitment to adult-centered education and the broader impact on the regional workforce and community development. &nbsp;Duties and Responsibilities:Academic Leadership<ul><li>Provides oversight for curriculum, staffing, and assessment of adult education and special programs, including Bachelor of Professional Studies and Associate Degree programs, ensuring alignment with university standards and regional workforce needs.</li><li>Follows market needs in career areas, making new degree and certificate recommendations to the deans on an annual basis.</li><li>Evaluate and recommend academic policies, training, and best practices specific to adult education, creating an environment of continuous improvement and innovation in pedagogy and support services.</li><li>Working with the academic deans, leads the design, development, and implementation of new adult education programs, including certificates, integrating considerations of modality, pedagogy, program duration, and market relevance to meet the evolving needs of adult learners.</li><li>Manages program accreditation and compliance with state, federal, and accreditation bodies, ensuring that all programs meet regulatory standards and best practices for quality and effectiveness.</li><li>Drives research and analysis on adult learning trends, employing data to inform program enhancements, student support initiatives, and marketing strategies that support Dominican University’s competitive positioning in adult education.</li></ul>Program Development and Oversight<ul><li>Oversees academic components of Special Programs, including credit-bearing certificates, the Bachelor of Professional Studies, and Associate Degree programs, ensuring alignment with the university's academic standards and goals for adult education.</li><li>Collaborates closely with deans across the university’s three colleges to maintain consistency in pedagogy, academic policies, and learning outcomes across adult learning programs, fostering a cohesive and rigorous educational experience for non-traditional students.</li><li>Directs the development and growth of online courses, adult education programs, and credit-bearing certificates, strategically expanding access and providing flexible, high-quality educational options for non-traditional and adult learners.</li><li>Aligns program development with industry standards and market demand, ensuring that programs remain relevant and equip students with skills valued by employers in key fields.</li><li>Guides the assessment and continuous improvement of associates degree and adult education offerings, using data-driven insights to refine curriculum, instructional methods, and program support services.</li><li>Leads interdisciplinary initiatives that enhance the academic experience for traditional and adult learners, integrating resources and support from across the university to meet the specific needs of adult education students.</li></ul>Collaboration with University Units<ul><li>Partners with academic and non-academic offices to build comprehensive, culturally responsive, and adult-centered student support services and success strategies.</li><li>Works closely with admissions, Student Success and Engagement, and other offices to drive growth in adult learning programs, including the Associate Degree program.</li></ul>Workforce and Professional Development<ul><li>Oversees non-credit workforce development programs and credit-bearing certificates specifically designed for non-traditional learners, fostering pathways for professional growth and advancement that align with current industry demands.</li><li>Cultivates and supports strategic partnerships with industry leaders, professional associations, and community organizations, enhancing program relevancy and enriching learning experiences that yield practical, career-ready skills for adult learners.</li><li>Advances professional development initiatives that offer adult learners practical, applied learning experiences, certifications, and career support services tailored to facilitate their re-entry or advancement within the workforce.</li><li>Leads outreach and engagement efforts to identify evolving workforce needs, expanding Dominican University's role as a regional resource for workforce training, career progression, and community development.</li></ul>Advocacy and Institutional Leadership<ul><li>Serves as a university-wide advocate for adult education and non-traditional students, championing an inclusive, supportive approach that addresses their unique needs and promotes their full integration into the campus community.</li><li>Stays informed of national and global trends in adult education, regularly benchmarking Dominican’s programs against industry standards to ensure they remain current, competitive, and aligned with evolving educational and workforce expectations.</li><li>Engages in national networks and associations for adult education, bringing insights and innovations back to the institution to continuously improve program offerings and advocate for best practices in adult and non-traditional education.</li></ul>Teaching<ul><li>Teaches one course per academic year focused on adult learning and development, or in an appropriate academic discipline.</li></ul>Required Qualifications<ul><li>Advanced degree in adult education, higher education administration, or a combination of experience in adult education with an appropriate advanced or terminal degree in an academic discipline.</li><li>Minimum of 8 years of progressive experience in adult education, program management, or non-traditional education settings, demonstrating a strong track record of leadership and innovation.</li><li>Proven success in developing, implementing, and managing programs specifically designed for adult learners and non-traditional student populations, including workforce development initiatives, credit-bearing certificates, and flexible learning options.</li><li>Deep knowledge of adult learning theories, curriculum design, and program evaluation, including academic policies, systems, and procedures that support non-traditional programs, with the ability to apply these concepts to create impactful and accessible educational experiences.</li><li>Demonstrated success with cross-campus departmental collaboration with academic program development.</li><li>Excellent communication, collaboration, and leadership skills, with a commitment to student-centered and inclusive practices.</li></ul>Preferred Qualifications:<ul><li>Doctorate from a regionally accredited institution.</li><li>Experience in managing online education programs with a strong foundation in best practices for digital pedagogy and course design specifically tailored to adult learners, enhancing accessibility and engagement.</li><li>Familiarity with the workforce development and continuing education landscape, including associates degree programs, certificates, and experience building and maintaining partnerships with industry and community organizations to ensure program relevancy and practical applicability for adult learners.</li><li>Demonstrated success in implementing relevant inclusive pedagogy and culturally responsive support services and retention strategies that address the unique needs of adult learners, fostering a welcoming and inclusive learning environment.</li><li>Ability to advocate effectively for adult learners and act as a visible and influential leader for non-traditional education within the university, contributing to institutional initiatives and representing the university’s commitment to inclusive education.</li></ul>Physical Demands:<ul><li>Ability to spend long durations of the workday sitting at a desk and working on a computer</li><li>Must be able to lift up to 15 pounds at times</li></ul>Salary and FLSA Status<ul><li>Salary: $135,000 - $150,000 annually</li><li>FLSA Status: Exempt 37.5 hours</li></ul>Benefits<ul><li>Comprehensive health, dental, and vision insurance</li><li>Retirement plan with employer matching contributions</li><li>Professional development opportunities</li><li>Tuition remission for employees and their dependents</li><li>Flexible spending accounts (FSA)</li><li>Generous paid time off (PTO)</li></ul>Employment at Dominican University is contingent upon the successful completion of a background investigation.About Dominican UniversityDominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago, with an additional campus in the Pilsen neighborhood of Chicago. Accredited by the Higher Learning Commission, Dominican University offers associate, baccalaureate, master’s, and doctoral degrees. It is highly regarded for its academic rigor, thoughtful accompaniment of students, intentional affordability, and values- based, relationship-centered learning environment.Dominican currently enrolls over 3,800 students, including 2,690 undergraduates and 1,114 graduate students. Sixty-eight percent (68%) of undergraduate students identify as Latinx, 5% as Black or African American, and 3% as Asian. Under-represented minority students comprise 77% of the undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some form of financial aid. Nearly half of all undergraduates are first-generation college students; over half are federal Pell Grant recipients, illustrating their families’ level of income; and 58% are eligible for low-income MAP grants from the State of Illinois.Recognized since 2011 as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education, Dominican is committed to expanding and enhancing educational opportunities for Latinx students and all students from historically underrepresented groups. For more information, visit <a href="http://www.dom.edu/" target="_blank">www.dom.edu</a>.Expectations for all Dominican Employees:To support the University's mission of preparing students to pursue truth, give compassionate service, and participate in the creation of a more just and humane world, engage in university service work that promotes collaboration and community building. This includes participating in organizational initiatives, supporting campus events, contributing to community outreach, and fostering a diverse and inclusive environment through involvement in various staff-driven activities and groups.Institutional StatementDominican University is committed to fostering a diverse and inclusive academic community. We encourage applications from individuals of all backgrounds. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.Equal Employment Opportunity StatementDominican University is an equal opportunity employer and encourages applications from women, minorities, individuals with disabilities, protected veterans, and candidates from diverse backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.If you need accommodations due to a disability, you may contact us at&nbsp;<a href="mailto:opc@dom.edu" target="_blank">opc@dom.edu</a>&nbsp;for assistance.

Dominican University

Associate Provost for Adult Education and Special Programs

Title: Paraprofessional &amp; Administrative Support - Adult Education
Employee Classification:&nbsp;Clerical/Support Staff
Department: Adult Education
Campus Location: Northeast State at Kingsport
Salary: Up to $37,782
Job Summary
Reporting to the Adult Education Program Director, the Paraprofessional is responsible for providing a variety of clerical duties in support of the Adult Education program including main clerical support for the director. They also interact daily with and provide instructional, registration, and intake orientation-related services for potential and current students and faculty. The position will serve as main intake/contact for grant related registrations and assisting students with the appropriate referrals.
Job Duties
• Perform general office duties, including but not limited to filing, faxing, and disbursement of administrative and instructional materials • Setup and maintain paper and electronic filing systems
• Assist with departmental calendaring, access and maintenance of electronic activities.
• Provide front desk welcome to new students coming into Blazier/Wilson Hall.
• Assist with graduation
• Assist with student registration, assessment, orientation/counseling for AE students and/or other grant partners such as STRONG FAMILIES/STRONG ACC.
• Assists with scheduling, proctoring, and scoring State-required tests (CASAS, HiSET OPT)
• Assist with ordering materials and supplies
• Organize and maintain confidential program and student files as well as report documentation
• Maintain office equipment and supply inventories
• Prepare and assist with fiscal processes
• Maintain technical knowledge by engaging in opportunities to improve or increase skills
• Contribute to team efforts
• Complete other assignments as directed by supervision.
Minimum Qualifications
• High school diploma or equivalent • Experience with digital data entry • Customer service experience • Experience with general office equipment (fax, copier, scanner, multi-line phone system etc.) 
Preferred Qualifications
• Adult education experience • A.S. degree in office administration, business, or other related field • Experience with multiple types of scheduling (i.e., staff, events, and courses) 
Knowledge, Skills, and Abilities
• Technology Skills: MS Office skills, Word, Excel, Outlook; digital records management systems; general operating systems and data information systems • Strong oral and written communication skills • Organizational and analytical skills and ability to meet deadlines • Accept new tasks and responsibilities in a positive/professional manner 
Notes: 
<ul>
<li>This position is grant-funded. Continued employment is contingent upon grant funding.</li>
</ul>

Motlow State Community College


      Paraprofessional & Administrative Support - Adult Education
    

If you have any questions about the position or our application process, reach out to us at <a href="mailto:recruiting-u@smith.edu" target="_blank">recruiting-u@smith.edu</a>.Art<h4>Job Description</h4>Job SummaryAs a member of an administrative team, perform duties in support of the faculty, staff and students under the coordination and supervision of the Administrative Manager. Work closely with administrative colleagues in the department and the team more broadly, to prioritize and manage workload. Provide comprehensive administrative support in all areas of operation by working collaboratively with program faculty and staff to support the curricular/pedagogical mission of the assigned academic units. Assist in the general support of the daily operations in an academic building and associated facilities.Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.Essential FunctionsAdministrative Coordination (25%)<ul><li>Partner with department chair, associate chair and administrative colleagues to develop strategies for budgets, curriculum, and events.</li><li>Coordinate with the Art Department Exhibition Committee and other necessary committees to provide institutional memory and collaborative problem solving. Develop and assess processes for meeting departmental priorities.</li><li>Provide administrative coordination for faculty and staff searches, decennial reviews, midterm reviews and other required reporting.</li><li>Facilitate onboarding of new faculty and staff including adjuncts and visiting faculty.</li><li>Liase with Smith Office of the Arts, Provost's Office, allied units and student organizations.</li><li>Provide organizational expertise for inititaves and events originating in the department.</li><li>Collaborate with arts administative colleagues to plan curricular and co-curricular events.</li></ul>Procurement and Budget Support: (25%)<ul><li>Administer and track all program budgets based on institutional policy and using the college’s financial management systems. </li><li>Perform budget operations,process requisitions, purchase order requests, invoices, and reimbursement requests. </li><li>Analyze expenditures against the budget and notify directors of discrepancies. Provide chairs with regular budget reports. </li><li>Advise, support and proactively work with department chairs on departmental budget planning. </li><li>Reconcile and report on key budget areas. </li><li>Manage all departmental purchasing of consumable instructional supplies and equipment. </li><li>Balance and monitor multiple budget lines to ensure accuracy, equitable use of funds and compliance with guidelines around use of restricted funds and grants. </li></ul> Curricular Support (15%)<ul><li>Assemble and update course offerings and schedules.</li><li>Assist in the preparation of annual course catalog revisions.</li><li>Support course scheduling process and work with departments to meet institutional deadlines around curricular requests and changes.</li><li>Act as a liaison with Registrar and Provost offices on curricular matters.</li><li>Assist faculty in hiring work-study students.</li><li>Monitor and update yearly departmental records.</li></ul>Model Coordination: (15%)<ul><li>Based on curricular need, plan model hiring by semester.</li><li>In collaboration with HR, source and hire casual worker models in Workday. Supervise, onboard and provide managerial support for all casual art models. Build and manage the work schedule for models and communicate work plans with faculty and chairs.</li><li>Act as a resource for models and faculty.</li></ul>Art Supply Management: (10%)<ul><li>The art store is internal to the art department and facilitates student and faculty access to supplies necessary for curricular and artistic use.</li><li>Order supplies to stock the art store and woodshop, coordinate retail sales, hire students, make deposits, report sales tax and maintain records in compliance with local and federal requirements and institutional policy.</li><li>Collaborate with budget office colleagues to provide revenue reporting. Manage inventory, budgeting, and reconciliation for art store and woodshop transactions.</li><li>Assess process and make recommendations on management of art supplies.</li></ul>Other FunctionsFacilities Oversight: (10%)<ul><li>General oversight of the department's office, classrooms, and studios including coordinating work orders, keys, office equipment, and supplies.</li><li>Maintain building equipment; report and track building repairs; understand safety and EPA regulations in studio spaces.</li><li>Manage building budgets with decision making on expenditures and reconciliation.</li><li>Act as a liaison with faculty and allied offices to facilitate faculty onboarding and office moves.</li></ul>Supervise Student Workers:<ul><li>Hire, train, and supervise student workers to support the above-listed duties and responsibilities.</li></ul>Minimum QualificationsHigh school degree or equivalent and three years of relevant experience or the equivalent combination of education and/or experience. Associate’s degree preferred.Experience working with individuals from diverse backgrounds.SkillsExcellent oral and written communication skills; very strong skills in MacOS and apps in Google Workspace (Google Docs, Sheets, Calendar, Forms, etc); proficiency in Microsoft Word, Microsoft Excel; skills in designing fliers/posters that are image based, using various publishing software and managing social media accounts; ability to organize and prioritize work effectively, be detail oriented, take initiative and responsibility, be pro-active, resolve problems, manage multiple tasks simultaneously, and work well with diverse groups of faculty and staff. Willingness to learn new technologies as necessary.Please attach BOTHa current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. <h4>You will NOT be able to attach additional files after you have hit the Submit button.</h4>Review of applications will beginDecember 2, 2024Position Type:Regular<h4>About Smith College</h4>Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts.&nbsp; A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst.&nbsp;Students cross-enroll and faculty cross-teach across the Five Colleges. Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at <a href="mailto:recruiting-u@smith.edu" target="_blank">recruiting-u@smith.edu</a>.As set forth in our mission and values, Smith College is committed to promoting a culture of &nbsp;equity and inclusion among students, staff and faculty. &nbsp;The College will not discriminate in employment on the basis of age, race, color, ethnicity, national origin, creed, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, genetic information, age, veteran status, physical or mental disability, or any other classification protected by law. Smith College is an equal opportunity employer and complies with all state and federal laws that prohibit discrimination.

Smith College

Administrative Coordinator - Art

18-Nov-2024<h4>Associate Director, Development Operations</h4>University Administration 67419BRJob SummaryThe Salata Institute for Climate and Sustainability at Harvard University seeks an Associate Director, Development Operations to support the Institute’s ambitious fundraising efforts.&nbsp;The Salata Institute draws from expertise across the University to pursue real-world solutions to address the climate crisis. The Institute is taking a unique approach in utilizing its research excellence to galvanize Harvard’s network of climate-focused scholars, students, practitioners, and staff to work across disciplinary boundaries. The Institute’s research produces critical new knowledge in all areas relevant to the climate crisis, including but not limited to&nbsp;engineering and technology; public policy, politics, law, and governance; health; culture; and the humanities. The Institute will go beyond creating novel structures to advance research and education, utilizing Harvard’s significant convening power to ensure that this knowledge informs real and effective action globally.The AssociateDirector will report to, and partner with, the Director of Development to develop funder journeys that build solid and lasting donor relationships, develop and manage robust internal systems, including prospect identification, cultivation, solicitation, and stewardship. The Associate Director will lead portfolio management operations, including researching prospects and donors, creating briefs, tracking proposals, organizing donor-related events, and handling donor communications, as well as evaluating the effectiveness of the development enterprise. The Associate Director will need to deploy excellent leadership, communication and team-building skills that are essential for managing cross-functional teams and driving organizational change.&nbsp;Position DescriptionKey ResponsibilitiesThe Associate Director will have the following key responsibilities:&nbsp;Prospect development and management<ul><li>Manage a complex and growing international donor pipeline; deploy knowledge of diverse stakeholders, including governmental agencies, non-profits, community organizations.</li><li>Lead and continuously improve processes for prospect development, including effective Moves management&nbsp;</li><li>Oversee and independently initiate research to identify new prospects and opportunities for engagement, including monitoring reports, news alerts, and other data sources to update donor records as well as making stakeholder and rightsholder networks.&nbsp;</li><li>Effectively deploy knowledge of climate change principles, greenhouse gas emissions, and climate policies in managing complex stakeholder networks.</li><li>Assist in developing donor cultivation strategies and actively assist the Director of Development in donor solicitations.</li><li>Support the Salata Institute Management Team in reviewing prospect portfolios and Moves management progress, providing timely and relevant background documents and briefing materials as well as provide strategy input.</li></ul>Data &amp; systems management <ul><li>Oversee and lead the selection, implementation, and day-to-day management of the Customer Relationship Management (CRM) system, including proper integration with other internal databases (e.g., grant management portals).</li><li>Collaborate with colleagues, including the University Development Office, Schools’ Climate Leads, and Salata Institute Management team to ensure donor records are complete and accurate in the database and that the CRM is optimally used to engage donors, partners, and grantees.</li><li>Create and maintain system policies and procedures that promote quality donor data and data integrity; establish, document, and implement proper parameters for data management, including data-entry policies and procedures.</li><li>Proactively make system recommendations that promote the efficient flow of donor information to appropriate users.</li><li>Actively seek and update contact information through outreach and research.</li><li>Train colleagues in using the CRM and periodically audit processes to ensure compliance.</li><li>Consult with colleagues to track and report donor engagement activities, progress, and trends.</li><li>Prepare fundraising activity reports.</li></ul>&nbsp;Donor communications &amp; events<ul><li>Assist in developing a range of donor communications to ensure high-quality, consistent engagement with prospects and donors, including funding proposals and donor reports.</li><li>Manage content development in partnership with cross-functional teams with the Institute and across Harvard University to drive organizational alignment and change.</li><li>Prepare and track donor acknowledgments.</li><li>Support the execution of large-scale donor events (e.g., Climate Week NYC, London Climate Week, COP, Davos) including logistical preparations, collaborating with vendors, preparing and tracking invitations, and producing briefing documents on prospects and donors in preparation for events.</li><li>Evaluate donor communications activities and events.</li></ul>Project management and administrative functions&nbsp;<ul><li>Project manage key development functions across multiple teams, from design through execution and follow-up, keeping detailed records and tracking next steps.</li><li>Support the Director of Development with administrative tasks, including coordinating and scheduling meetings, updating files, and organizing donor visits.&nbsp;</li><li>In partnership with the Director of Development, assess the effectiveness of the development enterprise and implement improvements where needed to enhance efficiency and collaboration.</li><li>Other duties as assigned.</li></ul>Basic QualificationsCandidates MUST meet the following basic qualifications to be considered for this role:<ul><li>Bachelor’s degree with a minimum of five years of experience in development or a related field.</li></ul>Additional Qualifications and Skills<ul><li>Excellent oral and written communication skills.</li><li>Strong attention to detail.</li><li>Strong organization, planning, and problem-solving skills.</li><li>Advanced CRM and data management knowledge, including data entry, evolving technologies, and best practices.</li><li>Experience producing protocols on CRM usage and training colleagues to use a CRM.</li><li>Proficient in manipulating, analyzing, and interpreting data.</li><li>Experience with institutional donors, including foundations, corporations, and donor-advised funds.</li><li>Ability to manage and implement complex processes in ways that duly engage colleagues.</li><li>Multilingual skills and multicultural or cross-cultural experience are appreciated.</li><li>Collaborative and team-oriented with the ability to work in partnership with others.</li><li>Demonstrates organizational values of equity, agility, humility, integrity, and care</li><li>Entrepreneurial systems thinker with a growth mindset.</li><li>Handles tasks of any size with a can-do attitude.</li><li>Are passionate about being part of the climate change solution.</li></ul>Additional Information<ul><li>A cover letter is required.</li><li>This is a full-time position based on the Harvard University campus with the option of working remotely one day per week and will require time flexibility to collaborate with staff and stakeholders in multiple time zones. The position supervisor is in the GMT-8 time zone.&nbsp;</li><li>Ability and willingness to travel domestically or internationally at 20%.</li><li>Harvard University requires pre-employment reference and background screening.&nbsp;</li><li>Harvard University is unable to provide work authorization and/or visa sponsorship.&nbsp;</li><li>This position has a 90-day orientation and review period.&nbsp;</li></ul>HOW TO APPLY:To apply for this role, please submit a copy of your resume and a cover letter outlining your interest in the role and how you fulfill the requirements set out in the job announcement by clicking on the link below.The deadline for application is Sunday, September 22,&nbsp;2024.Accessibility:&nbsp;Harvard University IT plays an important role in supporting Harvard's commitment to accessibility by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionAlumni Affairs and Development Department Office LocationUSA - MA - Cambridge Job Code303058 Development Sr Specialist Work FormatHybrid (partially on-site, partially remote) Sub-UnitInterfaculty Initiatives Salary Grade058DepartmentSalata Institute for Climate and SustainabilityUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningEducation, IdentityScheduleFull time. Monday through Friday. 35 hours per week.&nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CS1

Associate Director, Development Operations

Job Title STEPS Administrative Support Specialist Requisition Number TE08576 Department Name H1000:Eastern State Hospital Administration Work Location Lexington, KY Salary Range $16/hour Type of Position Temporary Position Time Status Full-Time Required Education Required Related Experience Required License/Registration/Certification Physical Requirements Occasionally standing or walking with objects up to 25lbs; regularly sitting at a computer workstation for extended periods with repetitive motions (such as typing) Shift 7:30 am – 4:30 pm Job Summary We are seeking a detail-oriented and organized Administrative Support Specialist to assist with various administrative duties, reporting, compliance tracking, and filing. This role will provide temporary support to the Human Resources department, ensuring smooth operations and effective documentation processes. Key Responsibilities: <ul><li>Perform general administrative tasks, including answering phones, managing emails, and maintaining office supplies.</li><li>Prepare and maintain accurate records and reports related to compliance and departmental activities.</li><li>Track and monitor compliance-related documents and deadlines.</li><li>Organize and file documents in both physical and electronic formats to ensure easy retrieval.</li><li>Assist the Human Resources department with onboarding processes, employee documentation, and other HR-related tasks as needed.</li><li>Support special projects and initiatives as assigned by management.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li></ul> Skills / Knowledge / Abilities <ul><li>High school diploma or equivalent; associate’s or bachelor’s degree in a related field preferred.</li><li>Proven experience in an administrative or support role.</li><li>Strong organizational skills and attention to detail.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>Excellent verbal and written communication skills.</li><li>Strong problem-solving skills and a proactive attitude.</li></ul> Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 12/02/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

258 Administrative Staff Jobs