Assistant Director of Research Compliance, Data Management

10-May-2024

Assistant Director of Research Compliance, Data Management

Harvard Business School

65854BR

Job Summary

The Assistant Director is a member of a cross-functional team supporting a wide range of research programs and activities for the Harvard Business School (HBS) faculty and its governance. In partnership with the Director of Research Compliance, the Assistant Director has primary responsibility for developing and implementing the Research Data Management Program at HBS, a Program that will provide comprehensive support and education to researchers engaged in activities involving regulated, proprietary and contractual research data and results.

Additionally, as part of the Research Compliance team, the Assistant Director will generate and deliver a variety of training, education and services to HBS’s research community, focusing on supporting processes surrounding the management, acquisition and use of research data.

Position Description

Reporting to the Director of Research Compliance and working closely with members of the Compliance team, HBS Information Security, Office for Sponsored Programs (OSP), Baker Library, and other administrative partners at HBS, the Assistant Director will focus on building and operationalizing the Research Data Management Program, as well as associated processes and guidance documentation. The Assistant Director will work with the HBS research community to standardize and incorporate best data practices from the conception of a project through the final stages, including collaborations, publications and privacy considerations.

The Assistant Director’s principal duties and responsibilities include:

Research Data Management Program oversight:

• Create and implement short- and long-term objectives for the Research Data Management Program, including but not limited to documenting processes and procedures, standardizing expectations for required reviews, trainings and privacy measures, and strategizing engagement with other HBS and University stakeholders who are involved in the research data landscape.
• Establish a coherent and comprehensive set of processes, procedures and guidance around proper research data management practices. This may include best practices for sharing data with collaborators, data disposition, publication preparation, as well as when to engage other HBS offices such as Information Security, Research Computing and Business Operations.
• Engage with stakeholders from around the University (e.g., OSP, Vice Provost for Research, Information Technology) and peer institutions, including participating in committees and workgroups, to comprehensively respond to current issues in the research landscape. This may include assessing and operationalizing new policies, regulations, or resources, and providing assistance to HBS research community on how to conduct research in a compliant manner.
• Develop training and education materials for researchers and research support staff on appropriate data management activities throughout the research life cycle, including advising on the importance of utilizing secure tools and resources, project start-up and closeout, and organizing data to prepare for dissemination. This may include collaborating with the Assistant Director of Research Compliance, Quality Improvement Program, to implement training and guidance.

• Support the negotiation of non-disclosure agreements, data use agreements, and other types of contracts governing the use, access, and purchase of research data. This may include negotiating NDAs and providing necessary context and information to those leading the negotiation of research agreements.
• Maintain an open line of communication with HBS research teams, and serve as the primary contact for faculty requests to access or acquire restricted data from third parties.
• Work closely and consistently with key partners across HBS and Harvard, including financial and business representatives, OSP negotiators, Baker Library, and HBS Information Security to identify issues and themes in the data acquisition and sharing processes, including areas for improvement.

• Educate and train researchers and staff on the end-to-end processes and requirements associated with initiating, operationalizing and closing DUAs, NDAs and other types of research agreements that govern access to or exchange of research data and information.
• Collaborate with the Assistant Director of Research Compliance, Quality Improvement Program, to align relevant outreach and education to most effectively engage with HBS community and stakeholders.
• Work with Research Compliance team members to document and refine workflows, guidance, and communications related to research collaborations involving the exchange of research data and results.

Basic Qualifications

• Bachelor’s degree or equivalent work experience required
• Minimum of 7 years’ relevant work experience

Additional Qualifications and Skills

Other Required Qualifications:

• Applicants with a Master’s degree and 5 or more years of experience will be considered. Applicants with a PhD or JD and at least 3 years of experience will also be considered.
• Experience in a service organization, preferably in higher education, a research library or another type of research environment.
• Experience reviewing, interpreting, and managing research agreements, data use agreements or other contracts associated with accessing restricted information.
• Exceptional communication and interpersonal skills and a demonstrated ability to exercise good judgment in dealing with internal and external partners.

• Advanced degree in law, information management, library science, business or related field, or equivalent experience is preferred.
• Experience guiding researchers on best practices for managing data and ensuring data are compliant with ethical (Institutional Review Board), contractual and data security requirements preferred.
• Experience maintaining a strict standard of confidentiality and ability to communicate with a diverse group of people with sensitivity.
• Takes initiative and ownership of work, following through to completion and executing with an appropriate sense of urgency.
• A strong customer service orientation with experience exercising diplomacy with high profile clients.
• Strong attention to detail.
• An interest in business research and experience working with faculty in an academic or research environment preferred.

• Collaborate with the Research Compliance team to build out communications, including newsletters and website content.
• Maintain active knowledge of evolving laws, regulations, policies, and privacy practices that apply to research activities through continuous professional development.
• Provide coverage to other Research Compliance team members based on research landscape and need.
• Perform other duties as assigned.

Additional Information

This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA-based campus 3 days per week. Specific days and schedules will be determined between you and your manager.

We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.

A cover letter is required to be considered for this opportunity.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment.

About Us

Founded in 1908 as part of Harvard University, Harvard Business School (www.hbs.edu) is located on a 40-acre campus in Boston. The School offers two full-time MBA and PhD programs, more than 175 Executive Education programs, and certificates and courses through Harvard Business School Online. For more than a century, Harvard Business School faculty have drawn on their research, connection to practice, global expertise, and passion for teaching to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will shape the practice of business and entrepreneurship around the globe.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Faculty & Student Services, General Administration, Research

Department Office Location

USA - MA - Boston

Job Code

358057 Admin Pro/Indiv Contrib

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

------------

Salary Grade

057

Department

Division of Research and Faculty Development

Annual Salary Range

$95,000 - $105,000

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.