Executive Assistant

Job Description:

In this pivotal role, the Executive Assistant will be at the heart of operations, facilitating key projects and streamlining executive tasks. Your day-to-day contributions will ensure smooth operations and drive organizational success. This position offers a unique opportunity to collaborate closely with senior leadership, influence strategic decisions, and enhance the effectiveness of the President’s Office.

Key Responsibilities

• Provide active and independent administrative support in a dynamic environment to the President and the President’s Cabinet members as requested.
• Manage and facilitate executive projects, ensuring timely completion and high-quality standards. Serve as a project manager for the President's Cabinet, coordinating efforts and streamlining communication.
• Prepare and oversee detailed agendas for meetings, ensuring all materials and follow-ups are handled proactively, reducing the need for executive follow-up.
• Coordinate travel arrangements, including flights, hotels, and ground transportation, ensuring smooth and efficient travel experiences.
• Create and manage high-level correspondence and communication pieces, such as executive reports, presentations, and staff communications, using advanced skills in Microsoft Excel and PowerPoint to produce graphs and succinct data visualizations.
• Handle confidential or complex tasks, necessitating a high degree of discretion, judgment, tact, and diplomacy.
• Participate in the preparation, monitoring, and reporting of annual operating budgets and related financial reports.
• Coordinate logistics for conferences, meetings, and events, including handling travel and venue arrangements.
• Assist Operations with various needs, including facility management, IT requests, and other miscellaneous tasks.
• Support the President’s Office in the facilitation of Board of Trustees meetings.
• Manage special projects and reports as assigned.

Position Requirements

• Responsive and anticipatory, with the ability to manage priorities and work with a focus on detail and accuracy.
• Capable of handling multiple tasks and meeting competing deadlines with minimal supervision.
• Demonstrate a high level of reliability and commitment to confidentiality.
• Strong customer service orientation and professional relationship management skills.
• Advanced technical skills, including proficiency in Microsoft Office (Teams, Word, Excel, PowerPoint) and web applications.
• Flexibility to participate in special assignments and events during non-standard hours as opportunities arise.

Position Qualifications

• A bachelor’s degree is preferred; however, candidates with significant relevant experience will also be considered.
• 3-6 years of related experience, with a minimum of 3 years as an executive assistant or project management role supporting senior-level executives.
• Experience in higher education preferred.

Physical Requirements

• Ability to perform sedentary work and operate standard office equipment.
• Must have the physical stamina to participate actively in events, including standing for extended periods when necessary.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

It is the policy of Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM) not to discriminate on the basis of race, ethnicity, color, sex, sexual orientation, gender, gender identity, religion, religious creed, national origin, ancestry, age, genetic information, marital status, military or veteran status, physical or mental disability, medical condition, pregnancy, childbirth and any medical condition related to pregnancy or childbirth or any other basis protected by federal, state or local law, ordinance or regulation. KHSU-KansasCOM is committed to complying with all applicable laws regarding equal employment opportunities. KHSU-KansasCOM strives to create and maintain a work environment in which people are treated with dignity, decency, and respect. All qualified candidates are encouraged to apply.

Kansas Health Science University offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid time-off, medical and dental coverage, company-paid life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts (FSA), tuition reimbursement, professional development, and regular employee appreciation events.

Kansas Health Science University is an Equal Opportunity Employer.