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Title:&nbsp;Assistant Professor of Marketing Division: Provost's Office Department: Romain College of Business FLSA Status:&nbsp;Exempt Salary Range:&nbsp;Annual Salary EEO Job Group:&nbsp;2 C5 Position Summary The University of Southern Indiana Romain College of Business invites applications for a tenure-track Assistant Professor of Marketing position beginning in August 2025. Duties/Responsibilities&nbsp; The successful candidate will be expected to teach in the undergraduate Marketing program and&nbsp;MBA&nbsp;program, as needed. Current course topics likely to be assigned include introduction to marketing and marketing research. Responsibilities include innovative teaching in areas consistent with the department’s needs, academic advising, active scholarship, and service at the program, university, and community levels. Required Knowledge and Skills A Ph.D. from an AACSB&nbsp;accredited College of Business with a concentration in Marketing is required. Applicants with&nbsp;ABD&nbsp;status will be considered for the rank of Instructor if the terminal degree will be completed by the end of their first year of employment. If employment starts in August 2025, terminal degree must be completed by the end of July 2026. About the College The Romain College of Business (RCoB) is dual accredited by the AACSB for business and accounting and plays an important role in the economic and social development of the region. The College currently enrolls approximately 1,100 undergraduate business majors across eight different programs and more than 1,000 MBA students across multiple concentrations. The College also operates several state-of-the-art labs providing faculty access to high quality resources for teaching and research. These labs include the Biometrics Discovery Lab, the Judith A. and Robert E. Griffin Experimental Economics Laboratory, and the Textual Analytics and Publishing Lab. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials to the attention of the Search Committee Chair. Application materials should include: <ul><li>Letter of application describing relevant experience and interest in the position</li><li>Current curriculum vitae</li><li>A statement of teaching philosophy and current research agenda</li><li>Unofficial transcripts</li></ul> Search Committee Chair: If you have questions about the open position, please contact Dr. Chad Milewicz, search committee chair, at <a href="mailto:cmmilewicz@usi.edu" target="_blank">cmmilewicz@usi.edu</a>. Best Consideration Date: For best consideration, please submit materials before November 22, 2024. Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement The University of Southern Indiana is an&nbsp;EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.

University of Southern Indiana

Assistant Professor of Marketing

Title: Staff Accountant
Institution:&nbsp;Volunteer State Community College
Job Summary:
Records and reconciles transactions of the daily financial operations for the college including fiscal year closings and preparing financial statements and schedules, and budget preparation. Assists with the preparation of the financial reports, schedules and footnotes for the college. Assists in verifying that the accounting records are maintained in accordance with governing policies, procedures, and regulations. Performs all financial aid draws. Assists with the schedules and footnotes for the year-end financial reporting for the College. Grant accounting. Assists Assistant Director with BDMS system. Responsible for maintaining accurate and current capital asset reporting and schedules. Performs bank reconciliations.
Job Duties:
Grant Accounting – reviews grant applications, compile and analyze expenditures, prepare billings, arrange draw downs, work with Grants Administrator and Project Managers. Reconciles grant funds in Banner. Manages, reconciles, and prepares reports/draw down requests for all financial aid programs, including direct lending, for VSCC. Assists with the preparation of budgets, annual financial statements, schedules and related footnotes for all reporting entities. Prepare the monthly LGIP reconciliation. Assists with the preparation of the annual financial statements and schedules for college and the foundation. Record financial transactions of the foundation, including scholarship billing, in kind gift transactions and monthly investment reconciliations, monthly financial reports and other reports as requested. Works closely with the foundation staff to ensure the accuracy of financial transactions and reporting. Assists with cash management including preparing monthly bank reconciliations for all entities and daily reporting bank balances to relevant parties. Responsible for maintaining the capital asset records, including tagging, depreciation and reporting for all entities. Record Edison entries from TBR. Prepares college, TBR and THEC reports, as requested. Maintain and reconcile plant funds and prepares informational reports as requested. Prepares Schedule of Expenditures of Federal Awards. Maintains confidentiality of information and works in accordance with FERPA guidelines on the information disclosure. Works with internal and external auditors, as requested. Maintains a good working relationship with the staff at VSCC and Foundation staff. Assist Assistant Director with BDMS system. Review of check files prior to scanning. Maintains and reports unclaimed property records. Review and reconcile funds, accounts and programs – especially restricted, agency and foundation funds, correct use of program codes and others as assigned. Reconcile accounts, prepare and post adjusting entries: including year-end allocations, collections awaiting distribution account, review of funds, to correct negative balances and others as requested. Maintains Banner and related reporting systems to assure the systems function properly and accurately. Attends training sessions, tests, and implements new versions of Banner, or other software as needed. On a rotating basis, processes payroll transactions; to include transmitting direct deposit files, printing checks, and remittances and feeding files into the financial system. Willingness to assist as needed with Business Office functions. Cross training with other staff to fill in as needed. Participates in committee meetings as assigned. Other duties as assigned.&nbsp;
Minimum Qualifications:
Bachelor’s degree&nbsp;in accounting or a related field of study. Three years of related experience. 
Preferred Qualifications:
Governmental accounting or auditing in higher education setting. Experience with Ellucian Banner ERP system, grant accounting, and Capital Assets forms a plus. 
Knowledge, Skills, and Abilities:
Must demonstrate excellent communication skills (written and verbal). Must be committed to a positive customer service philosophy and willingness to work with others. Must demonstrate advanced skill level using Microsoft Excel, Word, Outlook, and Internet. Knowledge and understanding of accounting principles and procedures of financial record keeping and reporting. Must have proven problem solving ability and skills and the ability to learn and document accounting processes. Confident in using own initiative, prioritizing workload and meeting deadlines. Detail oriented with proven analytical and organizational skills.
Pay Rate: $47,276 - $59,095 annual salary depending on experience
Volunteer State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Insurance:&nbsp; Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA</li>
<li>Wellness Incentive Program (if enrolled in Health)</li>
<li>Educational Assistance:&nbsp; Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement</li>
<li>Employee Assistance Program</li>
<li>Longevity Pay</li>
<li>Retirement Options:&nbsp; State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457</li>
<li>14 Paid Holidays/Year</li>
<li>Annual Leave (if applicable)</li>
<li>Sick Leave</li>
<li>Sick Leave Bank</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.
Applicants may be subject to a background check.

Motlow State Community College


      Staff Accountant
    

19-Oct-2024<h4>Strategy Analyst</h4>Financial Administration 67190BRPosition DescriptionFinancial Administration (FAD) is dedicated to advancing Harvard University’s teaching and research mission by stewarding its resources; providing support, guidance, and consultation; ensuring compliance with University and federal guidelines; mitigating risk; pursuing operational excellence; and promoting the financial health of the University. Harvard’s Office of Financial Strategy &amp; Planning is a dynamic and entrepreneurial working environment that supports and facilitates decision-making at the highest levels of the University (including the CFO, EVP, Provost, President and Corporation) in key areas of financial management and strategic planning. As an Analyst, you will be responsible for the office’s relationship with a few of the University’s Schools and business Units, including conducting objective analyses of the Schools’ financial performance, developing an in-depth understanding of their financial structure, and reviewing the Schools’ and Units’ quarterly results, annual budgets, long-range financial and capital planning. This position will also be involved in a wide range of initiatives to advise University leadership, Schools and Units on critical strategic financial questions (e.g., endowment planning, capital planning considerations, financial policy development, etc.). Job-Specific Responsibilities:<ul><li>Working closely with;<ul><li>School leadership to analyze and evaluate quarterly results, operating budgets, multi-year financial plans and multi-year capital plans ahead of engagement with the CFO, EVP, Provost, President, and the Corporation.</li><li>other groups within the central finance division (including the Office of the Controller, the Office of Treasury Management, and the Office of Sponsored Programs) to better understand University-wide financial management issues that inform planning, reporting, and analysis.</li></ul></li><li>Synthesizing findings and determining short- and long-term ramifications for all stakeholders.</li><li>Designing and delivering presentations that educate University and School leadership on potential options, facilitating informal and formal dialogue as needed.</li><li>Developing hypotheses and conducting analyses to respond to Schools’ ad-hoc queries and strategic requests.</li><li>Performing other ad-hoc projects to support the policies and decision-making of the CFO, EVP, President, Corporation, and other senior University leadership.</li></ul>Basic Qualifications<ul><li>Bachelor’s degree or equivalent work experience required</li><li>Minimum of 5 years’ relevant work experience</li></ul>Additional Qualifications and SkillsRequired:<ul><li>Excellent analytical, written, and verbal communication skills, including experience presenting to senior ("C-level") leadership.</li><li>All applicants must demonstrate experience with designing and executing strategy-based financial analyses, including scenario modeling.</li><li>Must be well organized, flexible, and able to manage multiple challenging projects simultaneously in a dynamic environment.</li><li>Applicants must also have collaborative working style and ability to build strong relationships with people at all levels of the organization.</li></ul>The following Additional Qualifications are preferred.​​​​​​​<ul><li>MBA (or other relevant professional/graduate degree) a plus;<ul><li>Note: An MBA with prior consulting experience, or extensive financial analytics experience in a complex environment, can offset the required years of experience.</li></ul></li></ul>Working Conditions<ul><li>Work is performed in an office setting</li></ul>Additional InformationA cover letter is required with your application.Please note:<ul><li>Harvard University requires pre-employment reference and background screening.&nbsp;</li><li>We are unable to provide work authorization and/or visa sponsorship.&nbsp;</li><li>This position has a 90-day orientation and review period.&nbsp;</li></ul>The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Accessibility:&nbsp; Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.Work Format DetailsFAD actively supports hybrid work where business needs allow. This position has been designated as a hybrid position.&nbsp;While this position is hybrid,&nbsp;travel to campus may be necessary based on business needs and the nature of work. Typical 1-2 days per week and as require, examples include bi-annual or quarterly Town Halls, critical business meetings or other work events. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsMore about FAD: Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change. Within our own community, we aspire to:<ul><li>Engage with respect, honesty, and integrity&nbsp;</li><li>Cultivate equity, diversity, inclusion, and belonging&nbsp;</li><li>Welcome innovation, collaboration, and flexibility&nbsp;</li><li>Enjoy our work, grow professionally, and aim for the extraordinary&nbsp;</li></ul>&nbsp;Learn more about Financial Administration (harvard.edu) and our eight reporting units (<a href="https://finance.harvard.edu/" target="_blank">https://finance.harvard.edu/</a>).BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFinance Department Office LocationUSA - MA - Cambridge Job CodeF0957P Financial Analyst III Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade057DepartmentOffice of Financial Strategy and PlanningUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningEducation, IdentityScheduleFull-time. Monday - Friday. 35 hoursCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-RT1

Harvard University FAS Human Resources

Strategy Analyst

Title:&nbsp;Associate Director of Business Operations and Information Technology Division: Student Affairs Department: Housing &amp; Residence Life Operations FLSA Status:&nbsp;Exempt Salary Range:&nbsp;$60,000-63,000 EEO Job Group:&nbsp;2 E2 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Associate Director of Business Operations and Information Technology. Under the direction of the Director of Housing and Residence Life, the Associate Director of Business Operations and Information Technology is responsible for the planning, organization, coordination, and supervision of all aspects of Housing and Residence Life assignments, facilities management, StarRez and all other technological components of the department. Working in a team approach, this position works closely with the Director in performing various responsibilities that directly impact the Housing and Residence Life staff and experience of students living in on-campus housing. As a highly visible member of the university community, they interact across divisional lines and work collaboratively with many segments of the university through education, consolation, advisement, and referral. Duties/Responsibilities&nbsp; <ul><li>Serve as liaison with the Business Office, Admissions, Facility Operations and Planning, and other University offices as they relate to housing assignments and information technology. </li><li>Serve as the primary administrator for housing and residence life (HRL) data management software, StarRez. Provide functional and technical leadership and expertise including in-depth knowledge of system setup, vendor management, data security, and management of the Portal platform. Serve as liaison with Information Technology and StarRez. Direct all aspects of the StarRez Resident Management System (RMS). This includes coding of housing applications, assignments, as well as creation of charge schedules for fall, spring and summer semesters and the enrollment verification annually. Determines the needs and provides support for StarRez and other technology within the department, collaborate with other offices/departments involved. Coordinate the department's effort to revise all housing applications annually (Freshman, Returning Students, Exchange Students, Summer, and Spring). </li><li>Develop and edit the content of the StarRez housing portal, all modules providing annual revisions and enhancements, and the content and edits to the department website. </li><li>Research system enhancements according to best practices and protocols; evaluate impact on existing policies and procedures; propose and develop recommendations. </li><li>Create and revise data management documentation. </li><li>If applicable, supervises staff that assist with the execution of housing assignments/business operations/marketing, this includes but is not limited to Administrative Assistants and the department's student workers. Provide direction and oversight of the daily functions of the position. </li><li>Responsible for all aspects of the housing application, contract, and assignment processes. </li><li>Manage housing revenue and expenditures, verification and documentation of financial transactions, and under the supervision of the Director, prepare, manage and execute the department budgets (including reports, purchase orders, requisitions, direct payments, etc.). In conjunction with the Procurement department, initiate solicitations as needed. </li><li>Work closely with the Manager of Housing and Residence Life Facility Operations for daily operations of housing facilities. Work with contractors as necessary to maintain housing facilities and address issues that arise. </li><li>Responsible for verifying and documenting all billing processes for housing charges. Responsible for all imports, exports, and data exchanges between RMS and Banner. Complete a formal review of housing rates entered into RMS each year. Serve as the administrator for RMS and work closely with Information Technology on software management and needs. </li><li>Review and approve daily billing reports. </li><li>Ensure compliance with all University policies and laws as it pertains to housing data systems. </li><li>Assist the Director with facility budget management and development, strategic planning, and vendor contracts. Monitor and track facilities expenses within the department budget. </li><li>Work closely with Director and other Residence Life staff in planning staff training. </li><li>Assist with New Student and Transfer Student Orientation days. </li><li>Maintain visibility in housing areas to proactively serve the community living in on-campus housing. </li><li>Serve in the Leadership Team on Call (LTOC) rotation with the Director, Associate Director(s) and Assistant Director(s) during the year. </li><li>Serve on Housing and Residence Life committees and/or university committees as assigned by the Director. </li><li>Stay current with national trends in housing and residence life. </li><li>Assist with coordination of Housing and Residence Life events such as check-in, checkout, and move-in. </li><li>Other duties as assigned by the Director and/or the Vice President for Student Affairs (VPSA).</li></ul> Required Knowledge and Skills <ul><li>Master’s degree; Accounting, Business, or related field preferred. </li><li>Three years of experience in the field of business administration or residence life operations. </li><li>Previously demonstrated leadership skills in the areas of office administration, or related field with significant administrative experience. </li><li>Proficiency from experience or coursework in at least one of the following: JavaScript Object Notation (JSON), Extensible Markup Language (XML), JavaScript, C#, CSS, Java, Python, or Structured Query Language (SQL). </li><li>Understanding of databases and analytic technologies. </li><li>Interface with other technology teams to extract, transform, and load data from a wide variety of data sources using SQL (Redshift, Oracle) and ability to use a major programming languages. </li><li>Self-starter with ability to work independently as well as be an effective team member. </li><li>Detail-oriented with strong organizational and administrative skills. Strong interpersonal, communication, written and oral presentation skills. Ability to work professionally and effectively with students, parents/guardians, faculty, staff, and visitors.</li></ul> Preferred Knowledge and Skills <ul><li>Demonstrated familiarity with housing, residence life, or apartment management field strongly.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Extended and weekend hours required during the beginning and ending of each semester, and other times as deemed necessary by the Director or Vice President for Student Affairs.</li><li>Occasional local or regional travel may be required to attend meetings, trainings and events.</li></ul> About USI&nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 11% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Vacation and sick time</li><li>Holiday pay</li><li>Free access to Recreation, Fitness &amp; Wellness Center.</li><li>Access to on-campus University Health Center and Dental Hygiene Clinic.</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials to the attention of Mrs. Betsy Jo Mullins. Application materials should include: <ul><li>Cover Letter</li><li>Resume</li></ul> Search Committee Chair: If you have questions about the open position, please contact Mrs. Betsy Jo Mullins, search committee chair, at <a href="mailto:bfmullins@usi.edu" target="_blank">bfmullins@usi.edu</a>.&nbsp; Best Consideration Date: For best consideration, please submit materials before November 8, 2024. Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI typically will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement The University of Southern Indiana is an&nbsp;EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.

Associate Director of Business Operations and Information Technology

Title:&nbsp;Senior Administrative Assistant (Registrar) Division: Provost's Office Department: Registrar's Office FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.43/hour EEO Job Group:&nbsp;5 E6 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Senior Administrative Assistant (Registrar). Serve as receptionist to assist students, faculty, staff, and others visiting the office and to answer the primary phone line. Assist in schedule development, room scheduling, and processing class change forms. Assist with scanning, indexing, and maintaining documents stored electronically in document imaging system. Duties/Responsibilities&nbsp; <ul><li>Greet and assist visitors to the office. </li><li>Answer primary office phone line. </li><li>Work with Assistant Registrar during the schedule development process to edit, update, and maintain up-to-date course information and offerings. </li><li>Process class change forms (e.g., room change, maximum enrollment change, instructor change, and class addition/cancellation) and make recommendations as appropriate on request from colleges. Recommendations require investigation and matching needs based on room availability and suitability of request with regard to room capacity, technology needs, and general overall layout. </li><li>Advise students, faculty, staff and the general public of the University’s academic policies and practices as they relate to registration and records data. </li><li>Assist with scanning, indexing, and maintaining documents in document imaging system following prescribed data standards. </li><li>Maintain academic enrollment data including adding/dropping of courses and withdrawals. </li><li>Verify accuracy of processed documents (add/drop forms, grade forms, etc.) </li><li>Assist office staff with various projects during peak periods. </li><li>Serve as back-up to verify transcript orders submitted in Parchment system. </li><li>Serve as back-up to receive and distribute incoming mail. </li><li>Serve as an interviewer with students, faculty, staff and others as per Public Law 93-380, Family Educational Rights and Privacy Act of 1974. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma or GED required. </li><li>Must possess strong interpersonal, organizational, and communication skills. </li><li>Must be able to communicate university policies and procedures regarding registration as well as registrar office policies and procedures. </li><li>Ability to work effectively with diverse needs and requests of individuals. </li><li>Demonstrated proficiency with personal computers, word processing and spreadsheet software, and multi-line phone system. </li><li>Ability to assume responsibilities and work under limited supervision. </li><li>Ability to multi-task and set priorities to complete responsibilities in a timely and efficient manner.</li></ul> Preferred Knowledge and Skills <ul><li>College coursework preferred. </li><li>Experience in a university Registrar’s Office preferred.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Occasional overtime may be required during peak periods of the year or as needed.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI typically will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement The University of Southern Indiana is an&nbsp;EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.

Senior Administrative Assistant (Registrar)

Job Title STEPS Administrative Assistant (Lexington &amp; Covington) Requisition Number TE08565 Department Name 81045:Small Business Development Center (SBDC) Work Location Lexington and Covington, KY Salary Range $20-25/hour Type of Position Temporary Position Time Status Full-Time Required Education Required Related Experience Required License/Registration/Certification Physical Requirements Sitting for long periods of time. Shift 40 hours per week, 8-5 (M-F), some evenings/weekends will be required. Job Summary Candidate will be responsible for: <ul><li>Assist in administrative tasks related to building and maintaining professional relationships with small businesses throughout Lexington and Covington.</li><li>Coordinate intake sessions tailored for entrepreneurs, with a primary focus on the development and strategic planning of business expansion or startup.</li><li>Facilitate logistical aspects of training workshops, including scheduling, materials preparation, and participant coordination.</li><li>Support the development and implementation of fundraising strategies for center events, specifically centered around showcasing small businesses.</li><li>Provide administrative support to ensure a smooth process for coaching entrepreneurs through business launch and growth phases.</li><li>Assist in scheduling and organizing business coaches, managing communication, and tracking follow-up actions.</li><li>Manage administrative aspects of connecting clients to key resources, including maintaining relevant contact information and documentation.</li><li>Support in organizing and coordinating sessions aimed at helping entrepreneurs develop various business aspects.</li><li>Assist in administrative tasks related to market research and competitive analysis, including data collection and organization.</li><li>Coordinate administrative aspects of collaboration with partners, chambers of commerce, local economic development agencies, and lenders.</li></ul> SPECIFIC DUTIES AND RESPONSIBILITIES: <ul><li>Oversee the intake process, ensuring a seamless experience for Kentucky SBDC clients.</li><li>Actively monitor a PC-based CRM system, maintaining activities, inquiries, and client engagement.</li><li>Handle incoming center communications, responding promptly, and direct messages to appropriate personnel or resources.</li><li>Drive marketing efforts for center events, creating content and organizing promotional activities.</li><li>Coordinate under the direction of the Center Director, all training workshops, handling tasks such as scheduling, preparing materials, and organizing participants for regular sessions and larger events.</li><li>Participate in meetings and events of small businesses in the areas served.</li><li>Maintain current records of client firms, proposals, and project status using a PC-based CRM system.</li></ul> Skills / Knowledge / Abilities REQUIRED SKILLS: <ul><li>Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and the ability to learn new technology essential to work with entrepreneurs in a virtual setting.</li><li>Demonstrated understanding of how entrepreneurship and related activities serve to strengthen and grow Kentucky’s economy.</li><li>Must be a highly motivated self-starter who works well in an independent setting</li><li>Ability to communicate effectively and persuasively</li><li>Ability to analyze and solve problems</li><li>Ability to manage projects effectively</li><li>Ability to travel and have a valid driver’s license</li></ul> REQUIREMENTS: <ul><li>High level of proficiency in technology, including comprehensive knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Outlook).</li><li>Adept at utilizing various tools and platforms for administrative tasks and event coordination.</li><li>Demonstrated ability to quickly adapt to and learn new technologies essential for the role.</li><li>Comfortable navigating and utilizing emerging tools to enhance administrative efficiency and effectiveness.</li><li>Demonstrated proficiency in event planning, with a proven track record of successfully coordinating various types of events, from small sessions to larger gatherings.</li><li>Preference will be given to candidates with direct experience in entrepreneurship or in roles related to economic development showcasing a deep understanding of the economic landscape.</li></ul> Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 11/15/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

University of Kentucky

STEPS Administrative Assistant (Lexington & Covington)

Title:&nbsp; Coordinator, Advertising
Department:&nbsp;Marketing and Communications
Number of Positions:&nbsp;1
Classification:&nbsp; 3 on campus

Position #: 100200&nbsp;
Type of Appointment:&nbsp;Full-Time
Pay Rate:&nbsp;$47,760-$59,110/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.
Required Documents Needed to Upload at Time of Application:&nbsp;Resume, transcripts and three professional references.
Reference check requirements:

​·&nbsp;&nbsp;&nbsp;Non-supervisory roles: three (3) current or former supervisors
​·&nbsp;&nbsp;&nbsp;Personal references (friends, clergy, customers, relatives) are not considered acceptable references.
Position Summary: Plan, develop, schedule, budget, purchase, oversee, and evaluate the timely production of the college’s external paid communications. Monitor student enrollment trends, evaluate and implement communications strategies, and develop messaging to reach multiple audiences. Work with college offices and departments to create promotional appeals to meet short and long-term student recruitment needs. The position also works with the graphic designers, photographer, videographer, web development staff and social media staff to produce and distribute advertising creative.
Essential Functions:
35% Oversee the college’s paid media placement including, budgeting, scheduling and ad placement.
25% Work with Marketing and Communication staff to develop advertising creative and message strategies to appeal to multiple college audiences.
20% Assess and evaluate advertising effectiveness, generate reports, and implement outcomes and trends into new advertising appeals.
15% Work with Marketing and Communications staff to promote and maintain the consistent application of the college’s brand in all paid external communications, student recruitment publications and online communications.
5% Assist the Assistant Director, Web and Advertising as needed with general website needs.
Note: The College reserves the right to change or reassign job duties, or combine positions at any time.
Key Results Areas:&nbsp;Increase in student enrollment, participation in college social media, increase in traffic to the college’s website, support for college fund raising, and increase attendance at college events.
Job Requirements:&nbsp;
<ul>
<li>A bachelors degree in marketing or advertising required.</li>
<li>3 years’ experience in marketing, advertising, or related roles.</li>
</ul>
Part-time work experience is calculated at 50% credit of full-time work experience.
Skills/Abilities:
<ul>
<li>Web authoring, social media, desktop publishing, Microsoft Office, and good written and presentation skills.</li>
<li>Able to interact with advertising sales representatives, so prior sales experience is beneficial.</li>
<li>Awareness of trends in advertising, as well as, a thorough understanding of the college’s audiences.</li>
<li>Understanding of graphic design principles in relation to advertising along with experience overseeing budgeting and advertising effectiveness.</li>
<li>Able to engage in the college’s mission and values.</li>
</ul>





.





Part-time work experience is calculated at 50% credit of full-time work experience.
Complexity &amp; Creativity: Qualified candidates should have experience writing and developing advertising copy, working with stakeholders to determine priorities, and establishing consistency across multiple outputs and message campaigns. The individual who holds this position has a keen awareness of brand promotion via web, social&nbsp;media, television, radio, print and direct mail.
Magnitude of Impact: Failure in this position could result in a decline in enrollment or loss or brand reputation.
Responsibility for Accuracy: Accuracy in budgeting is critical to keep up with expenditures. Scheduling of advertising requires an awareness of college events and activities.
Judgement and Decisions: This position creates a mix of communications strategies and messages to maximize budget and increase the likelihood of increasing student enrollment.
Nature of Contacts: The position works with discipline chairs, deans, administrative staff, publications, graphic designers, web developers and social media to develop messages and creative executions to increase college enrollment.
Physical Demands: Primarily involves desk-based work with extended periods of sitting, computer use, and screen time, which may cause eye strain or repetitive motion discomfort. Occasional travel or light physical activity may be required for events or meetings.
Hazards: Prolonged sitting and repetitive tasks like typing can lead to musculoskeletal issues such as back pain, neck strain, or carpal tunnel syndrome. Extended screen time may result in eye strain or headaches. Additionally, stress-related conditions like fatigue or burnout can occur due to tight deadlines or high workloads.
Full-time Employment Benefits:
<ul>
<li>Insurance Options: Health, Dental, Vision, Life, Short/Long-term Disability, FSA/HSA&nbsp;</li>
<li>Wellness Incentive Program, if enrolled in health plan</li>
<li>Educational Assistance: Fee Waiver, Spouse/Dependent discounts, Audit/Non-Credit, Reimbursement Program</li>
<li>Employee Assistance Program</li>
<li>Retirement Options: Tennessee traditional pension plan option (TCRS), 401k with $100 company match, 457, 403b</li>
<li>Employee Discount program with over 900+ companies</li>
<li>14 Paid Holidays/Year Includes paid days off the last week of December</li>
<li>Sick Leave Bank</li>
<li>Longevity Pay</li>
<li>Many opportunities for professional development</li>
</ul>
Special Instructions to Applicants:&nbsp;To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is&nbsp;not&nbsp;listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer
If you have any problems or questions please contact Human Resources at Pellissippi State Community College’s Human Resource Office at 865-694-6607 or by email at&nbsp;<a href="mailto:recruiting@pstcc.edu" target="_blank">recruiting@pstcc.edu</a>.
If you are interested in this position, click on&nbsp;Apply&nbsp;located below or&nbsp;Apply Now&nbsp;in the upper right-hand corner.&nbsp;
#mrp


      Coordinator, Advertising
    

16-Oct-2024<h4>Associate Director of Utility Operations</h4>Campus Services 67158BRJob SummaryEnergy &amp; Facilities (E&amp;F) operates and manages Harvard’s energy supplies, district energy plants, and utility infrastructures on the Cambridge/Allston campuses, as well as a 24/7 facilities-related call, alarm monitoring, and dispatch center. E&amp;F also provides a broad portfolio of labor-based services, including building maintenance, landscaping, and custodial, to a large portion of the University, as well as engineering, technical, and sustainability services. &nbsp;Within E&amp;F, Engineering &amp; Utilities (E&amp;U) operates and manages energy supplies, district energy plants, and utility infrastructures on the Cambridge/Allston campuses, a 24/7 facilities-related call, alarm monitoring, and dispatch center, and provides engineering and technical services.This position is responsible for the leadership, oversight, and management of the Engineering &amp; Utilities’ Operations Group within Campus Services Energy &amp; Facilities and has operational and leadership responsibilities across E&amp;U in specific areas. This position also participates in initiatives to strengthen institutional collaboration and efficiency, provides support for special projects and strategic planning, and participates in developing strategies and policies.&nbsp; &nbsp;Position Description<ul><li>Responsible for the oversight and management of all utility systems, labor-based and technical services within and/or provided by the Operations group - including electrical distribution, steam distribution, chilled water production/distribution, hot water distribution, water/drainage infrastructures, elevator services, and inspectional/operational compliance services. Ensures proper delivery of services, system capability, reliability, operational flexibility, safety, regulatory compliance, physical security, maintenance, economic operation, and provision for future expansion.</li><li>Responsible for the overall financial integrity of the Operations group and associated services, including associated Operations group overhead and operating budgets/expenses. Responsible for all financial/business planning associated with the Operations group overhead and operating budgets, and for collaborating with and providing input to other E&amp;U groups (e.g., Engineering and Administration) regarding capital reserve, project planning and integrated multi-year business planning. Responsible for development and maintenance of related business plans and other analyses/reports/studies as required.</li><li>Acts as E&amp;U’s primary representative on University-wide committees and task forces on contracts, vendor management, and others as directed. Responsible for disseminating information associated with these activities to an appropriate audience in E&amp;U and ensures policies and controls within E&amp;U stay current with requirements. Oversees procurement and contracting processes for operations and capital related activities across E&amp;U and ensures compliance with policies and procedures.</li><li>Provides leadership to and supervision of all assigned staff; responsible for ongoing performance management, training, mentoring, hiring, and development planning for staff (goal setting, reviews, etc.), while promoting an inclusive and innovative environment. Manages to and ensures compliance with union contracts, University procedures and policies, and regulations.</li><li>Assists Director and works with other managers across E&amp;U to ensure business plans and financial models are adequate, consistent, and meet the needs of the department. &nbsp;Participates in and provides subject matter expertise/input to the development of an ongoing maintenance of all financial models.</li><li>Member of the Campus Services’ Local Emergency Management Team and acts for Director in his absence. Responsible for maintaining business continuity and emergency management plans for services within the Operations group and assists Director in disseminating emergency management information across E&amp;U and achieving compliance with requirements.</li><li>Acts as E&amp;U’s primary contact and liaison with the local electric utility (Eversource) on all operational issues, Eversource project work associated with University projects as well as strategic planning associated with the University’s microgrid. Reviews all service requests and easement documents and interacts with the Office of the General Counsel on all issues requiring legal review/action.</li><li>Assists Director in developing, analyzing, and implementing strategic plans, improved and/or new business strategies, and new departmental policies and procedures to optimize the delivery of services to the University’s faculties and departments.</li></ul>Job Responsibilities to be continued in Additional Information...&nbsp;Basic Qualifications<ul><li>Ten (10) years of progressive work experience with technically sophisticated utility/energy facilities and infrastructure.&nbsp;</li><li>Must have a Bachelor of Science in Engineering and be adept in both mechanical as well as electrical disciplines.&nbsp;</li><li>Previous experience managing a team of licensed trade professionals.&nbsp;</li></ul>Additional Qualifications and SkillsAdditional Qualifications:<ul><li>Experience managing in a unionized environment.&nbsp;</li><li>The position requires experience working in a customer-oriented service business and the ability to work well as a team member, and a demonstrated ability to build relationships with a broad spectrum of customers.&nbsp;</li><li>Strong organizational, financial, project management, interpersonal, and management skills required.&nbsp;</li><li>Required to have the qualities to be able to interact effectively in an academic environment, and the ability to communicate effectively and articulately in both spoken and written communication with a diverse audience (both internal and external to the University).&nbsp;</li><li>Needs to have high energy, be creative, be flexible in thought and style, have a high tolerance for change, ambiguity, and differences of opinion.&nbsp;</li><li>Must be self-motivated and enthusiastic, be able to think and work well independently, be a team player, have sound judgment skills, and be able to delegate effectively.</li></ul> Technology Skills Required:&nbsp;<ul><li>Must have computer skills including word-processing, electronic mail, database, and spreadsheet.&nbsp;</li><li>Required to utilize management information systems and asset/work management systems (Maximo).</li></ul>Driver Designation:&nbsp;<ul><li>Valid State driver’s license required. Driving history must meet University Campus Services standards.&nbsp;</li><li>Must provide their personal vehicle to travel on and off campus.</li></ul>Special Requirements:&nbsp; May be required to work emergency coverage (nights, weekend, etc.) as needed.&nbsp; &nbsp;Certificates and Licenses<ul><li>Valid State driver’s license required.</li></ul>Physical Requirements<ul><li>Must be physically fit and mentally alert at all times.&nbsp;</li><li>Required to wear personal protective equipment where necessary.&nbsp;</li><li>Must be able to enter various types of buildings, industrial plants, and/or construction sites and access non-handicap accessible work spaces/areas. &nbsp;&nbsp;</li><li>Must be able to utilize ladders, scaffolds, high-lifts, and enter/work in confined spaces.&nbsp;</li><li>Must be able to frequently walk up and down stairs, ladders, etc. on an on-going basis, in an industrial plant setting.</li></ul>Working ConditionsThis is an on-campus position (not hybrid or remote) based in Cambridge, Massachusetts. Work location is responsive and subject to change based on business needs.Additional InformationJob Responsibilities continued... 9.&nbsp;Responsible for leading in a collaborative, team-based approach that results in the provision of exceptional services in an integrated fashion and least disruptive manner within a customer oriented environment. &nbsp;Responsible for the integration of Energy &amp; Facilities’ work/asset management system into day-to-day operations/business, and for insuring the proper and efficient utilization of this system by all members of the Operations group. Ensures ongoing customer feedback and satisfaction through regular communication/collaboration with customers.10.Responsible for overseeing and managing unscheduled, emergency repairs to utility systems (24/7) and for managing all operational communications within Engineering &amp; Utilities staff, faculty/department/project representatives, local utility representatives, and outside contractors to ensure safe and proper coordination of operations, maintenance, and construction activities.11. Collaborate with faculty representatives, architects, consulting engineers, and Campus Service personnel on construction/renovation projects, problematic issues, energy conservation efforts, and overall operations to provide for the efficient utilization of resources and attainment of optimal value from the University’s utility and building systems.12. Responsible for enacting change in an increasingly dynamic environment and working collaboratively with other E&amp;U units to ensure efficiency and consistency of service.13. Responsible for the overall financial integrity of the Operations group, including associated operating and overhead budgets and expenses, reserve accounts, and projects undertaken/managed/delivered by the Operations group.&nbsp;14. Responsible for participation in all aspects of emergency management and response (e.g., planning, training, simulation, activation, actual response, and leadership).15. Manage the provision of/provide operational support to financial processes (e.g., customer billing and allocation of charges), and to the planning of strategies for the continued reliable and economic supply of utility services to the University. Oversee and maintain adequate and accurate metering readings and metering capabilities associated with utilities.16. Collaborate and coordinate with other Campus Services groups to formulate the best delivery of services to the University’s faculties and departments, to develop new business opportunities within the University, and to formulate business strategies. Assist in the formulation and implementation of new departmental policies and procedures to improve the delivery of operational and maintenance services and planning.17. Perform special short and long-range assignments/projects as directed.Emergency Status Designation: Critical Operations Personnel (required to provide on-site support during emergency situations as determined by management).The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFacilities Department Office LocationUSA - MA - Cambridge Job Code329060 Facilities &amp; Oper Manager Work FormatOn-Site Sub-UnitEnergy &amp; Facilities Salary Grade060DepartmentEngineering and UtilitiesUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, DMV, Drug Testing, Education, Employment, Identity, License/Cert.ScheduleMonday - Friday: 7:30am - 4:00pmCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-GJ1

Associate Director of Utility Operations

16-Oct-2024<h4>Specialist, Operations and Resource Management, Executive Education</h4>Harvard Business School 67041BRJob SummaryReporting to the Associate Director, Resource Allocation, and working as a member of the Harvard Business School (HBS) Executive Education Operations and Resource Management team, the Specialist, Operations and Resource Management will work collaboratively with three distinct yet connected operationally focused groups within Executive Education (ExEd): Resource Allocation, Facilities and Emergency Management, and ExEd Operations. The primary focus of these three teams is to provide logistical support and operational guidance in order to advance ExEd business initiatives. The Operations and Resource Management team is primarily responsible for scheduling over 10,000+ events annually, ranging from academic sessions, participant dining, program exercises, executive coaching, and meetings. The group also handles the bedroom assignments and check-in process of over 12,000 participants annually. The team's involvement extends to include the management and upkeep of ExEd's world-class facilities, which include 514 bedrooms across three residence halls, 9 stadium-style classrooms, 2 Live Online Classrooms, a multipurpose building with a 520-person capacity dining space, 2 flat-floored classrooms, 14 project rooms, and programmable common space. The Specialist, Operations and Resource Management role requires the unique skill set of balancing an appreciation of ExEd's operational challenges and opportunities within the larger HBS and Harvard University ecosystem with various administrative and relationship management capabilities.Position Description<ul><li>Functions as the primary contact for all ExEd space reservation needs (academic activities, staff meetings, coaching sessions, special programming, etc.) and leverages facilities management knowledge to produce appropriate and productive solutions, based on the needs of each individual request.</li><li>Manages the Program Resources &amp; Operations shared inbox, handling ExEd space related requests and fulfilling these requests or directing inquiries to the appropriate campus contact.</li><li>Sets agenda for, and hosts, bi-weekly meetings with program delivery teams focused on the scheduling of participant dining events and on-campus accommodations. Proactively approaches the scheduling of meals and housing, allowing the Resource Allocation team to address enhanced requests, issues, and potential conflicts in a timely manner.</li><li>Offers ad hoc/on-demand meetings with Program Directors, Program Managers, and their respective teams to review program logistics and troubleshoot issues in real-time in order to find creative solutions, especially given increased program modalities, needs, and complexities.</li><li>Acts as a liaison between the Operations and Resource Management and program delivery teams, ensuring that both groups are kept up to date on operational best practices. Identifies gaps in training and advises on applicable training resources and opportunities.</li><li>Serves as an escalation point for time-sensitive process issues across the organization.</li><li>Stays current on various ExEd, HBS, and Harvard University initiatives and demonstrates the ability to incorporate these insights into decision-making.</li><li>Facilitates clear and effective communication between internal ExEd teams and other campus departments, ensuring information is shared thoughtfully and accurately. Assists in drafting key updates, meeting notes, and reminders on behalf of the Operations and Resource Management team.</li><li>Nurtures partnerships with HBS groups, including Campus Services, Restaurant Associates, Housekeeping, and the Live Online Classrooms(LOC) team. At times, will need to leverage these relationships to advocate for ExEd needs to campus partners, while at other times, advocating for campus partner needs to ExEd.</li><li>Executes operational decisions in real time while considering potential downstream implications for other groups.</li><li>Assists the Associate Director, ExEd Operations in maintaining an Operations and Resource Management SharePoint site. The site is a repository of information related to Resource Allocation, Facilities and Emergency Management, and ExEd Operations. The Specialist, Operations and Resource Management will be responsible for assigned deliverables, including the expansion of the SharePoint site to be a resource for all internal ExEd groups and eventually growing it to be an asset that will complement public-facing pages of the external ExEd website.</li><li>This role is responsible for other duties as assigned, including occasional Guest Services coverage as needed.</li></ul>Basic Qualifications<ul><li>High School Diploma, GED, or equivalent is required.</li><li>5+ years of experience in administrative support role(s) and/or related experience is required.</li><li>Education beyond high school may count toward experience.</li><li>Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must.</li></ul>Additional Qualifications and Skills<ul><li>Prior experience in delivering executive education programs is preferred.</li><li>A deep understanding of the roles, tasks, duties, and cross-functional competencies of the Resource Allocation, Facilities and Emergency Management, and ExEd Operations teams is a key attribute.</li><li>Ability to thrive in a fast-paced, customer-centric environment, collaborating effectively across teams within ExEd and campus-wide.</li><li>Capability to think quickly, manage multiple priorities and generate solutions when unexpected problems arise.</li><li>Exceptional verbal and written communication skills are essential.</li><li>Excellent customer service and organizational skills, as well administrative coordination experience.</li><li>Highly motivated, proactive, and solutions-oriented, with the ability to work independently and collaboratively.</li><li>Must be flexible, energetic, diplomatic and detail oriented.</li></ul>Additional InformationThis is a 40 hours/week, overtime-eligible position. This is a hybrid position which we consider to be a combination of onsite and remote work at our Boston, MA based campus. HBS expects all staff to be onsite a minimum of 3 days per week and departments provide onsite coverage Monday - Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice. Please note that for the first 90 days of employment, you will be expected to be onsite 5 days/week. We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role. A cover letter is required to be considered for this opportunity. Harvard Business School will not offer visa sponsorship for this opportunity. Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here <a href="https://www.hbs.edu/employment" target="_blank">https://www.hbs.edu/employment</a>.About UsFounded in 1908 as part of Harvard University, Harvard Business School is located on a 40-acre campus in Boston. Its faculty of more than 250 offers full-time programs leading to the MBA and PhD degrees, as well as more than 175 Executive Education programs, and Harvard Business School Online, the School’s digital learning platform. For more than a century, faculty have drawn on their research, their experience in working with organizations worldwide, and their passion for teaching, to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will go on to shape the practice of business and entrepreneurship around the globe.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFaculty &amp; Student Services, General AdministrationDepartment Office LocationUSA - MA - Boston Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentExecutive EducationUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-DM1

Specialist, Operations and Resource Management, Executive Education

15-Oct-2024<h4>Manager of Collections Operations</h4>Harvard Art Museums 67137BRJob SummaryThe Harvard Art Museums has an exciting management opportunity in their very active Collections Management team. Reporting to the Assistant Director for Collections, the Manager of Collections Operations will provide critical leadership within the department, leading operations of the Harvard Art Museums’ storage and the Art Study Centers located in both Cambridge and Somerville, and supervising the staff charged with the care of and access to the collections. The Harvard Art Museums collections are comprised of more than 250,000 objects housed in a state-of-the-art facility. In both the galleries and the Art Study Centers, the collections are widely used by staff, Harvard faculty, students, and visitors for research and study. &nbsp;Position Description<ul><li>Ensure that the Museums’ collections are handled, transported and stored in a safe and secure manner, facilitating collections care and access according to professional and institutional standards.&nbsp;&nbsp;&nbsp;</li><li>Enhance management of and access to the collection through exploration and expansion of technologies, procedures and workflows.</li></ul>Art Study Centers:<ul><li>Hire and manage staff, delegate and assign tasks to best support smooth and efficient operations.&nbsp;</li><li>Determine appropriate staffing levels to manage each day’s appointments and projects.&nbsp;</li><li>Consistently evaluate and adjust roles and responsibilities as needed to better support operations.</li><li>Train staff on procedures and protocols in all aspects of study room usage and art storage operations.&nbsp; Renew and revise staff training as needed to ensure competency and compliance.</li><li>Provide back up support in all functions of the department’s daily operations.&nbsp;</li><li>Establish and nurture positive relationships with both internal and external constituents.</li><li>Gather data and provide statistical information based on a variety of usage criteria to use as a basis for sound decision-making. &nbsp;</li><li>Support the Assistant Director for Collections with the planning and implementation of Museums initiatives.&nbsp;</li><li>Explore best practice models and industry standards for collections care.&nbsp; Propose recommendations to Assistant Director for Collections and implement into daily operations for all art viewing facilities.&nbsp;</li><li>May be called upon to monitor and manage evening and weekend events in the Art Study Center.</li></ul>Collections Storage:<ul><li>Assist with quarterly collections audit.</li><li>Monitor storage facilities to ensure efficient, clean and optimum environment for the safety of the collections.</li><li>Oversee and collaborate with conservation staff on art storage initiatives. Research and build art storage housings in collaboration with conservation staff.</li><li>Assist with the movement and tracking of works of art in all Harvard Art Museum buildings. Manage the packing and shipping of artwork between museum buildings.</li><li>Oversee the movement of artwork to support the daily conservation and photography schedules as needed.</li><li>Perform related duties as needed.</li></ul>Basic QualificationsCandidates MUST meet the following basic qualifications to be considered for this role: Minimum of 5 years of experience working with collections in a professionally accredited museum, including a minimum of 2 years of staff supervisory experience.&nbsp; Experience in art handling, storage maintenance, and collections care.&nbsp; &nbsp;Additional Qualifications and SkillsCollege background in fine art, art history or museum studies strongly preferred; knowledge of the preservation of works of art a plus; computer skills, including Microsoft Office suite; excellent interpersonal skills, must be a willing partner and collaborator; excellent writing and verbal skills; strong interpersonal skills with focus on service and education including setting priorities for self and others; initiative in handling multiple, complex projects; capacity to handle questions and instructions from various sources and ability to follow through despite interruptions; demonstrated successful problem-solving; ability to effectively manage amid conflicting priorities; ability to master complex collection management database (TMS); strong organizational skills; detail oriented; ability to work independently with minimal supervision, and as an effective member of a team. &nbsp;Physical RequirementsWalking, standing, stooping, pushing, and pulling; must be able to reach and work above the shoulders, climb ladders, use personnel lift, kneel, twist, and squat. Must be able to lift heavy objects (up to 30 lbs.) comfortably. &nbsp;Additional InformationThis position has a 3-month orientation and review period.&nbsp; The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.&nbsp;Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsEver since their founding, the Harvard Art Museums—the Fogg Museum, Busch-Reisinger Museum and Arthur M. Sackler Museum—have been dedicated to advancing and supporting learning at Harvard University, in the local community, and around the world. Displayed in galleries that mix not only media but schools of art, the collection at Harvard is celebrated and interrogated within a larger story of artistic expression and historical and contemporary issues. The diverse collection is among the largest in the United States. Through research, teaching, professional training, and public education, the museums strive to advance the understanding and appreciation of art. The museums value staff diversity and are committed to building a culturally diverse community. We encourage candidates from underrepresented groups to apply. &nbsp;BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionMuseum Department Office LocationUSA - MA - Cambridge Job Code388057 Museum Professional Work FormatOn-Site Sub-Unit------------ Salary Grade057DepartmentHAMUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, IdentityScheduleFull time. Monday through Friday. 35 hours per week.&nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CS1

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