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Position Title: Administrative Assistant II – First Year Experience Department: First Year Experience Office (FEX) Division: Advising and Retention (ANR) Employee Status: Continuous Part-time (up to 25 hours per week) Type: Support Staff Association (SSA-Union) Grade: 8 Salary: $18.50 hourly Business Hours: Monday - Friday, 8 am - 5 pm FSLA: Non-exempt _____________________________________________________ Reporting Relationships Reports to: Manager of the First Year Experience Office Supervision Exercised: Supervision may be exercised over student workers. Job Summary Using independent judgment and minimal supervision, provide advanced clerical support involving multiple software and complex office equipment and supervision to student workers. Must exercise advanced reasoning and mature critical and analytical thinking skills. Lead or direct all office support functions. Model excellent customer service to students, faculty, administration, staff and others through all methods of contact. Confidentiality and discretion are required. Essential Duties and Responsibilities include the following. Related duties may be assigned. · Proficient in using all methods of telecommunications. · Read and route incoming mail. Locate and attach appropriate files for correspondence to be answered by employer. · Utilize comprehensive knowledge of all activities of college and office, and facilitate others, as appropriate. · Resolve inquiries, refer to appropriate departments and provide resource materials; maintain accurate knowledge of college-wide resources in order to respond to questions for both internal and external customers. · Independently prepare correspondence, reports, and memos. · Word process complex materials, editing for grammar and content. Proofread completed documents to check for errors and make corrections. · Perform computations and routine statistical analysis regarding budgets, grants, financial processes and government reports. · Excellent oral and written communication skills. Facilitate communication at all levels with sound judgment and skill. · Coordinate supervisor’s and department schedules and make appointments. · Arrange and coordinate travel schedules and reservations. · Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record notes/minutes of meetings. · Prepare and monitor budgets and reports, including allocations and requisitions. · Make copies of correspondence or other printed materials. · Prepare outgoing mail and correspondence, including e-mail and faxes. · Order and maintain supplies, and arrange for equipment maintenance. · Attend meetings as needed. Take minutes/notes as necessary/assigned. · Serve on campus committees as needed. · File, or code and arrange filing of, completed documents as well as purge files in accordance with statutory governmental regulations and/or college guidelines. Maintain filing system. · Regular attendance is expected. · Using tact and courtesy, the ability to establish and maintain effective relationships with persons contacted in the course of work. Specific Duties and Responsibilities · Build Student Development course schedules for the academic year. · Prepare Pay Processing Forms and other paperwork for STU faculty. · Assist with Tech Connect Sessions (check-in process, data collection, confirming student’s registration and attendance, etc) · Assist with the scheduling and event planning of various departmental events (New Student Welcome, Workshops, etc) · Monitor and track targeted student population appointments using the Colleague System to access student data as applicable. · Work with and train Peer Mentor student employees to meet departmental needs · Align departmental messaging and communication to all customers to include brochures, flyers, handbooks, and website pages. · Create department reports to track student success, retention and completion rates for targeted populations. · Support supervisor in researching best practices for providing effective and sustainable student support programs/services. · Demonstrate cultural awareness, sensitivity, and knowledge in performance of assigned duties. · Effectively monitor and guide services for all prospective customers looking for resource information or services. (students, faculty, staff, community members) · Knowledge of issues relating to historically underrepresented communities and demonstrated effectiveness in promoting respect and appreciation for diversity and inclusion among students and staff. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Qualifications Associate’s degree or equivalent from two-year college or technical school; or six to twelve months related experience and/or training; or equivalent combination of education and experience. Windows, Microsoft Word, Excel (spreadsheet design and entry), database entry, Web page maintenance and ability to learn the college’s administrative software system. Fluency in Spanish is highly desirable. Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Rock Valley College

Administrative Assistant ll - First Year Experience

30-Aug-2024<h4>Assistant Director for Marketing</h4>Harvard School of Dental Medicine 66727BRJob SummaryThe Assistant Director for Marketing will lead the marketing efforts for Harvard School of Dental Medicine programs and business units with a primary focus on reaching audiences interested in HSDM’s educational programs and clinical care services. In collaboration with key stakeholders, the incumbent will analyze marketing needs and opportunities, and establish marketing and promotional strategies that attract new audiences and interest in programs and services. They will lead the work in setting schoolwide branding standards and style guides to create consistent and effective print and digital marketing materials, ad campaigns, webpages, and multimedia assets. The incumbent will evaluate and employ tools to enhance marketing efforts and customer acquisition and retention, including customer database management tools to facilitate greater communication and efficiency.Position Description<ul><li>Assesses the marketing and promotional needs of HSDM’s programs and business units, their position in the marketplace, and key growth opportunities.</li><li>Conducts and oversees a brand analysis, the establishment of key “brand pillars” and themes that resonate with HSDM audiences to guide positioning statements and messaging, aligning HSDM branding and sub-branding as appropriate.</li><li>Serves as a project manager overseeing marketing projects from initiation to completion, working with external vendors such as design firms, printers, and video production representatives as needed and delivering a wide variety of communications products including promotional videos, email newsletters, paid social media, and print collateral.</li><li>Creates and implements a style guide and templates for marketing materials to drive a unified look/feel/brand that is aligned with Harvard and HSDM brand standards and trademark policies.</li><li>Contributes to copyrighting and promotional positioning for market materials.</li><li>Analyzes use of webpages for ease of transactional use/conversions, monitors website traffic and user data, employs SEO and SEM to grow audience share.&nbsp;</li><li>Collaborates with the Assistant Director of Communications and Digital Content to create digital and social media campaigns designed to attract new visitors to the website and educational and clinical care offerings. Sets content strategy for paid promotions.&nbsp;</li><li>Establishes and enhances use of existing email database using CRM tool to professionalize and track communications to key audiences.</li><li>Monitors progress and trends, issues quarterly reports on marketing performance, advertising ROI and conversation rate.</li><li>Makes recommendations to business unit stakeholders for advertising campaigns, creative design, and program-specific budget allocations.</li><li>Manages project timelines and communicates with stakeholders regarding promotional requirements, status, and deadlines to ensure associated projects meet internal deadlines and budgets.</li><li>Contributes to the mission and vision of HSDM and models the School’s core values in all facets of the work.&nbsp;</li><li>Performs other related duties as assigned or requested.</li></ul>Basic Qualifications<ul><li>Bachelor’s degree in marketing, communications, or related field.</li><li>At least 5 years of relevant, professional experience.</li><li>Experience managing paid digital and print advertising campaigns with a focus on increasing product awareness and generating engagement.</li><li>In addition to your CV, please include a cover letter with your application.</li></ul>Additional Qualifications and Skills<ul><li>Exceptional interpersonal and project management skills, and a proven record of working collaboratively with a wide range of constituents.</li><li>Strong writing, communication, and interpersonal skills.</li><li>Ability to think strategically and act tactically.</li><li>Exceptional attention to detail.</li><li>Familiarity and experience working in Adobe Creative Suite, Canva, and website platforms.</li><li>Strong analytical skills and proficiency in data-driven decision making.</li><li>Knowledgeable in best practices for online content consumption, content strategy, and website usability.</li><li>Understanding of digital accessibility compliance.</li><li>Expertise developing strategic approaches to gathering website analytics, tracking, and tagging for marketing campaigns and business intelligence/data gathering.</li><li>Experience using SEO to drive traffic to websites for marketing efforts.</li><li>Experience investigating and deploying email databases and systems.</li><li>Ability to successfully pass a comprehensive background check at hire.</li></ul>Physical RequirementsIn a typical office settingMay be required to sit and/or stand for long periods of time.&nbsp;Working ConditionsThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Additional InformationHarvard School of Dental Medicine cannot offer visa support or work permission for this opportunity.&nbsp; &nbsp;In addition to your CV, please include a cover letter with your application. &nbsp;Commitment to Equity, Diversity, Inclusion, and Belonging:&nbsp; We are dedicated to being a community within which self-respect and mutual respect are understood and practiced, HSDM believes that compassion, fairness, and trust are fundamental values that enable our individual and collective well-being. We recognize the diversity of individuals within the community to be an essential ingredient to an inspiring, vigorous, and exciting culture. And we recognize that ethics and integrity provide the framework for all our efforts.&nbsp; HSDM Mission, Vision, and Core Values&nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionCommunications Department Office LocationUSA - MA - Boston Job CodeCM0757 Marketing/Sales Mgmt I Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade057DepartmentOffice of CommunicationsAnnual Salary Range$85,000 - $97,000Union00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCORI, Criminal, Employment, IdentityScheduleFull-time, M-F | Boston/Longwood &nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-MN1

Harvard University FAS Human Resources

Assistant Director for Marketing

Title: HR Administrative Assistant
Institution:&nbsp;Jackson State Community College
Job Summary
This position provides administrative support to the Department of Human Resources. Including but not limited to; scheduling rooms, processing travel claims, coordinating events, maintaining the HR website, maintaining the departmental budget, and drafting correspondence. Serves as first point of contact for Human resources within the Jackson State Community College, providing customer service and answering questions for Jackson State Community College employees.
Job Duties
<ul>
<li>Recruitment and Hiring Assist as needed with preparation and/or conducting new hire orientations for the Jackson State Community College. Conduct Banner Processing for payroll and HR records for new employees, establish new employee personnel files, update organization charts, and phone list/directory maintenance. Employee Onboarding and Records Maintenance Provides record and file management by monitoring and auditing the personnel recordkeeping system for JSCC employees, checking forms for accuracy and compliance. Assures compliance of stored information to security standards of applicable laws and regulations and TBR/JSCC Guidelines and Policies. Establishes new filing system or revises existing systems as necessary. Coordinate special projects coordinated by the Office of Human Resources including but not limited to the bi-annual service award program, professional development for employees in various departments, and assists with the annual benefits fair. Provide assistance as needed with the preparation of materials for meetings hosted by the department. - (Essential)</li>
<li>Other duties as assigned - (Marginal)</li>
</ul>
Minimum Qualifications
• Associate degree from an accredited institution • Minimum of two years’ experience in an office setting; preferably Human Resources • Demonstrated experience in overall office management skills; • Ability to successfully organize and manage multiple tasks simultaneously; • Demonstrated ability to pay close attention to detail with routine tasks and interruptions; • Demonstrated knowledge of MS Office Suite, including Excel and PowerPoint; 
Preferred Qualifications
• Bachelor’s degree from an accredited institution • Knowledge of TBR policies and procedures • Experience in an educational administrative setting • Knowledge of federal and state employment laws 
Knowledge, Skills, and Abilities
• Ability/willingness to maintain confidentiality. • Ability to establish and maintain effective working relationships with the public and TBR employees. • Communicates with all levels of institutional departments, interacting with faculty and staff to obtain or provide information. • Ability to interpret and explain procedures and policies. • Ability to evaluate and make decisions. • Ability to prepare written procedures. • Knowledge of MS Word, Excel required, and Power Point preferred. • Willingness to meet job demands including overtime during peak periods. 
Pay Rate:&nbsp;$34,844-$41,813&nbsp;Annual salary depending on eligible experience which is defined by the current compensation plan.
Open Until Filled:&nbsp;Yes. For best consideration apply by September 13, 2024.
Special Instructions to Applicants:
To be considered for this position, you must submit an application.&nbsp; Prior applications will not be used to fill this vacancy.&nbsp;&nbsp;
A completed satisfactory background check will be required before hire.&nbsp;

Motlow State Community College


      HR Administrative Assistant
    

Assistant Director, Retention Initiatives, GF (Req.2131)Caldwell University invites applications for a full-time Assistant Director, Retention Initiatives. This position is funded by a Title V grant that runs from April 2024 and ends September 2028. Reporting to the Vice President for Academic Affairs, the Assistant Director, Retention Initiatives is responsible for developing and implementing comprehensive programs and initiatives designed to enhance student experiences with an emphasis on the first two years of student college careers promoting overall student retention at the university. While the Assistant Director will work with all students, the special focus will be given to at-risk students. Job duties include, but are not limited to:First-Year &amp; Second-Year Experience Programming:<ul><li>Collaborating with academic departments, student organizations, and other campus units in developing and implementing engaging programs and activities with an emphasis on first-year and second-year students.</li><li>Focusing on programming that fosters academic success, social integration, and a sense of belonging within the university community.</li><li>Examples may include: first-year seminars, mentorship programs, peer-led study groups, social events, workshops on study skills and time management, and cultural immersion activities.</li></ul>Retention Initiatives and Data Analysis:<ul><li>Working with faculty, advisors, and other staff in identifying trends and factors impacting student success and retention, especially for at-risk populations and first- and second-year students.</li><li>Analyzing student data to identify at-risk students and proactively developing targeted interventions to support their academic progress and well-being.</li><li>Assisting in the development and implementation of data-driven retention initiatives to address critical student needs and improving retention rates.</li><li>Monitoring and evaluating the effectiveness of retention programs and recommending adjustments as needed.</li></ul>Collaboration and Communication:<ul><li>Building strong relationships with key stakeholders across campus, including faculty, academic advisors, student life professionals, and other departments, to ensure a coordinated approach to promoting first-year and second-year student success.</li><li>Developing and maintaining clear communication channels with students, faculty, and staff to keep them informed about upcoming programs, resources, and retention initiatives.</li><li>Advocating for the needs of first-year and second-year students at university committees and meetings.</li></ul>Masters ' degree in Higher Education Administration, Student Affairs, Educational Psychology, or a related field is preferred. Candidates with experience working with students in a higher education setting for two years are highly desired. Applicants with a Bachelor's degree with relevant experience in student support services or higher education administration will also be considered. Proficiency in Microsoft Office Suite, student information systems along with fluency in Spanish are preferred. This position may require some evening and weekend work to accommodate student schedules and events.&nbsp;To apply:<a href="https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=7137837f-5f45-46c7-bb9e-ceb9eafaea50&amp;cc%20Id=1%209000101_000001&amp;jobId=518321&amp;source=CC2&amp;lang=en_US" target="_blank">https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=7137837f-5f45-46c7-bb9e-ceb9eafaea50&amp;cc%20Id=1%209000101_000001&amp;jobId=518321&amp;source=CC2&amp;lang=en_US</a>Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff and student body. Candidates from historically underrepresented groups, whose work furthers our diversity and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply. Candidates must be willing to support the Catholic Dominican mission of the University.

Caldwell University

Assistant Director, Retention Initiatives, GF (Req.2131)

Retention Coordinator, Grant Funded (Req. 2130)Caldwell University invites applications for a full-time Retention Coordinator. This position is funded by a Title V grant that runs from April 2024 and ends September 2028. Reporting to the Associate Dean, Advisement and Retention, the Retention Coordinator is responsible for supporting student success and retention efforts. Job duties include, but are not limited to:Data Management and Reporting:<ul><li>Maintaining accurate and up-to-date student records relating to academic progress and enrollment status. Maintaining accurate Leave of Absence and University Withdrawal records.</li><li>Coordinating and implementing the University’s progress reporting, placement testing, summer boot camps, absence reporting, midterm grade reporting, etc. processes.</li><li>Entering, updating, and verifying data in the student information system.</li><li>Generating reports on student retention metrics and trends to inform decision-making and program development.</li><li>Assisting with the preparation of official documents and correspondence related to student retention initiatives.</li><li>Analyzing data in the retention software, report results.</li></ul>Communication and Collaboration:<ul><li>Working closely with academic advisors, academic coaches, and other staff to ensure the flow of information and efficient execution of retention efforts.</li><li>Proactively reaching out to at-risk students and providing personalized support services, such as academic advising, peer tutoring referrals, and connection to campus resources (e.g., mental health counseling, financial aid assistance).</li><li>Developing and launching retention mini-campaigns designed to provide reminders, scaffolding, and support of the at-risk students.</li><li>Responding to inquiries from students, faculty, and staff regarding student retention data and procedures.</li><li>Assisting with the development and distribution of communication materials related to student retention initiatives.</li><li>Developing and maintaining positive relationships with students to foster a sense of belonging and support within the university community.</li></ul>Support for Retention Programs:<ul><li>Assisting with coordinating and implementing student outreach campaigns designed to encourage academic success and continued enrollment.</li><li>Preparing materials and maintaining records associated with early intervention programs for students at risk of academic difficulty or withdrawal.</li><li>Providing basic academic advising and resource referrals to students experiencing academic challenges.</li></ul>Administrative Duties:<ul><li>Performing general clerical tasks such as filing, photocopying, data entry, and maintaining office supplies.</li><li>Assisting with the organization and preparation of retention-related meetings and events.</li></ul>Bachelor’s degree in a relevant field is preferred. Candidates with an equivalent combination of education and experience will be considered. Candidates must have a minimum of one year of experience in a data entry or administrative role. Proficiency in Google Workspace and Google Tools is also required. Fluency in Spanish is preferred.To apply:<a href="https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=7137837f-5f45-46c7-bb9e-ceb9eafaea50&amp;cc%20Id=1%209000101_000001&amp;jobId=518320&amp;source=CC2&amp;lang=en_US" target="_blank">https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=7137837f-5f45-46c7-bb9e-ceb9eafaea50&amp;cc%20Id=1%209000101_000001&amp;jobId=518320&amp;source=CC2&amp;lang=en_US</a>Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff and student body. Candidates from historically underrepresented groups, whose work furthers our diversity and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply. Candidates must be willing to support the Catholic Dominican mission of the University.Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 41 undergraduate and 32 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life.Caldwell University is an Equal Opportunity employer and is strongly committed to diversity, equity and inclusion within its community.

Retention Coordinator, Grant Funded (Req. 2130)

29-Aug-2024<h4>Custodial Supervisor</h4>Campus Services 66761BRJob SummaryOrganizational Context: Energy &amp; Facilities (E&amp;F) operates and manages Harvard’s energy supplies, district energy plants, and utility infrastructures on the Cambridge/Allston campuses, as well as 24/7 facilities -related call, alarm monitoring and dispatch center. E&amp;F provides a broad portfolio of labor-based services, including building maintenance, landscaping and custodial to a large portion of the University, as well as engineering, technical, and sustainability services. Facilities Maintenance Operations (FMO) a department within E&amp;F, offers primary building maintenance, landscape, fire safety, custodial and event support services to Harvard schools and departments on a fee-for-service basis. All services are provided in strict accordance with regulatory requirements and customer-determined standards. Campus Services Mission Statement: To advance Harvard University’s mission of teaching and research, we partner to provide stewardship, strategies, and services that create exceptional community experiences. Job Summary: As described in the customer service level agreement, may include but not limited to: As part of the Facilities Maintenance Operations (FMO) group in Energy and Facilities, Campus Services, this position is responsible for the daily supervision of custodial services operations in an assigned area(s), including all routine and specialty work. The FMO supervisor works closely with customer representatives as well as other members of Campus Services management to provide consistently high levels of customer satisfaction.Position Description1. Adheres to Customer Service Level Agreements (SLA’s). Develops cleaning schedules and routines to meet customer expectations for cleanliness and sanitary conditions in compliance with all applicable environmental health and safety requirements. Continually review and adjust schedules and routines as needed. 2. Provides hands-on training to custodians in effective cleaning procedures, proper use of equipment and cleaning solutions, building security, and environmental health and safety regulations. 3. Communicates effectively and consistently with custodial staff, community members, and customers electronically and face-to-face to ensure excellent customer service. Utilizes Microsoft Office software and customer electronic work order systems to prepare and validate operational data. 4. Implements Green Cleaning procedures and train custodians in Green Cleaning techniques in accordance with the FMO Green Cleaning Program. 5. Assigns and supervises work performed by hourly custodial employees and subcontracted cleaning services (as required).6. Performs regular cleaning quality inspections for all areas. Document inspection results and initiate corrective actions as needed. Implement quality improvement recommendations made by independent, third-party cleaning auditors. 7. Manages employee performance; provide counsel or disciplinary actions as necessary. Demonstrate sound judgement in the application of performance management in accordance with both the collective bargaining agreement and established Campus Services management practices. 8. Ensures compliance with all Departmental, University, and governmental procedures, policies, and regulations. Assures compliance with bargaining unit agreement. 9. Ensures custodial operations compliance with all customer-established procedures for use and care of facilities. 10. Ensures custodial operations compliance with all procedures of workplace safety, environmental regulations, resource efficiency (recycling and energy conservation programs) and building safety. 11. Coordinates and supervise customer requested function set-ups, snow removal operations and response to emergency conditions. 12. Performs finance and administrative duties such as maintaining records of employee attendance and payroll, work schedules, key distribution logs, equipment and assist with monitoring supply of inventory. 13. Works closely with the department human resources representatives to ensure the proper maintenance of all personnel records. 14. Leads, provides support to, or performs special projects (short and long-range), initiatives, and tasks as assigned/directed.Basic Qualifications• High school diploma or equivalent required • Two to three years of supervisory experience in a customer-focused custodial operation required. • Specialized knowledge of effective custodial and housekeeping procedures and cleaning systems required. Excellent communication, organizational, and time management skills required. • Demonstrated experience using various computer software systems and applications such as Microsoft Office (Word, Excel, Outlook) and web-based applications required. • Must be able to understand, explain, and enforce departmental and University policies and procedures. • Demonstrated ability to read, write and perform finance calculations and administrative duties.Additional Qualifications and Skills• Knowledge of industry recognized Green Cleaning principles is strongly preferred. • Additional language skills in either Spanish, Portuguese or French Creole strongly preferred.Physical RequirementsAbility to stand, stoop, walk or climb at least 75% of the workday. Must be physically able to perform all custodial duties required of his/her crew. A significant amount of stair climbing, bending, and kneeling is required.Working ConditionsEmergency Status Designation: Critical Operations Personnel (required to provide on-site support during emergency situations as determined by management).Additional InformationThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFacilities Department Office LocationUSA - MA - Cambridge Job Code327056 Custodial Supervisor Work FormatOn-Site Salary Grade056DepartmentCustodial ServicesUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, Drug Testing, Employment, IdentityScheduleMonday-Friday 4:00pm-12:00am Days Off: Sunday &amp; Saturday&nbsp; Location:&nbsp;Harvard Kennedy SchoolCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JD3

Custodial Supervisor

As the director you will be responsible for ensuring quality deliverables, on-time and within budget, and assisting the project team in value engineering and the pursuit of green initiatives. In this position you will execute all phases of the design process and prepare physical needs assessments, estimates, and bids. Responsibilities include engaging designers and coordinating details to ensure contractors have adequate details to deliver the work activities, reviewing bid proposals and recommending vendors, and reviewing contract documents and exhibits to communicate the intended scope of work. The person in this position will be expected to establish and manage job budgets and schedules, review invoices, monitor lien waivers and payments, and facilitate positive relationships with regulatory agencies. Additional responsibilities include participating in weekly construction update meetings, ensuring quality deliverables on-time and within budget, coordinating with university personnel, performing post-occupancy evaluations, and reinforcing a safe working environment as adhering to OSHA and other work requirements.The ideal candidate should be dedicated to effectively leading people and managing university processes. They must be proficient in Revit, AutoCAD, MS Word, Excel, and MS Project; have strong problem-solving skills; and should be able to promote strong relationships between contractors, suppliers, and university personnel. Additionally, they must be a self-motivated, self-managed individual with a strong work ethic who has excellent communication and supervisory skills.Minimum Qualifications: &nbsp;<ul><li>Minimum of a four-year degree in a related field and at least five years of construction management experience</li><li>Ability to read and understand architectural and engineering drawings and specifications with a thorough knowledge of all phases of the design and construction process</li><li>Knowledge of all applicable state, federal, and local laws and regulation with prior experience in preparing and monitoring complex budgets</li><li>Ability to interpret and apply law, local policy, and administrative and building code procedures or requirements</li><li>Ability to compile and analyze data with a proficiency in working with industry software and other types of technology</li></ul>Certificates, licenses, and registrations: <ul><li>Valid driver’s license</li><li>Registered architect or on the path to licensure</li><li>Able to pass DOT medical exam</li></ul>Travel required: <ul><li>20% to 40%</li></ul>Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.&nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.

Savannah College of Art and Design

Architect, Director of Construction Operations

Title: Supervisor of Custodial Services
Institution:&nbsp;Volunteer State Community College
Job Summary:
This position is responsible for the daily supervision of all custodial functions at the college. This supervisor is also responsible for maintaining the needed cleaning supplies, equipment, and paper products. A very important aspect of this job is to make sure all classrooms, conference rooms and space set-ups are performed in an efficient, accurate, and timely manner.
Job Duties:
Order inventory and track material and supplies essential to the cleaning of all campus buildings. Train and supervise employees in the proper use and care of all custodial equipment. Ensure that the custodial staff adheres to all safety rules and procedures related to custodial operations. Provide, or coordinate, Health &amp; Safety training for Custodial staff. Ensure proper storage of equipment, materials, and supplies. Assign and track all campus event set-ups and tear downs. Communicate with individuals in a one-on-one or group setting in person or by telephone. Confer with administrators, faculty, and other groups to resolve issues and coordinate custodial maintenance projects. Train, assign, and inspect the work of the custodial staff to ensure the quality of work and performance of the employees. Establish and maintain effective working relationships with employees, other agencies, and the public. Must work cooperatively with other divisions and the public. Read, interpret, apply, and explain rules, regulations, policies, and procedures. Plan and organize work to meet schedules and timelines. Respond to security and emergency calls in a timely manner. Occasional travel to regional campuses to inspect the cleanliness of facilities is required. Other duties as assigned.&nbsp;
Minimum Qualifications:
High school diploma or GED equivalent. Four years of custodial or related work experience in a higher education or professional business environment. One year of supervisory experience. Must possess a valid Driver's License. 
Knowledge, Skills, and Abilities:
Working knowledge of computers and Microsoft Office. Strong interpersonal skills and customer service skills. Ability to handle multiple priorities and tasks and ability to work independently. Ability to move objects weighing up to 50 pounds, long and short distances. Ability to climb multilevel stairwells, walk long distances and/or remain in a standing position for extended periods.
Pay Rate: $51,857 - $64,821 annual salary depending on experience
Volunteer State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Insurance:&nbsp; Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA</li>
<li>Wellness Incentive Program (if enrolled in Health)</li>
<li>Educational Assistance:&nbsp; Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement</li>
<li>Employee Assistance Program</li>
<li>Longevity Pay</li>
<li>Retirement Options:&nbsp; State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457</li>
<li>14 Paid Holidays/Year</li>
<li>Annual Leave (if applicable)</li>
<li>Sick Leave</li>
<li>Sick Leave Bank</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.
Applicants may be subject to a background check.


      Supervisor of Custodial Services
    

Job Title Orchestra Operations Assistant Requisition Number DU12620 Department Name 8X232: Orchestra Work Location Lexington, KY Salary Range $12.00/hour Type of Position Student Position Time Status Part-Time Required Education Current UK Student Enrollment Required Related Experience NA Required License/Registration/Certification NA Physical Requirements NA Shift 10-20 hours per week. Position is for the 2023-24 academic year. Job Summary The Orchestra Operations Assistant will support UK Symphony Orchestra as an administrative and operations assistant in areas of orchestra administration and operations for classes, rehearsals, and performances, including assisting in the orchestra library. Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 12/31/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus.&nbsp; &nbsp;As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.&nbsp; &nbsp;Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

University of Kentucky

Orchestra Operations Assistant

28-Aug-2024<h4>Web Developer and Communications Coordinator</h4>Faculty of Arts and Sciences 66718BRPosition DescriptionThe Arts &amp; Humanities Administrative Services Group supports departments and centers in the Arts &amp; Humanities Division. This position is responsible for providing applications/web development support, and training staff in various database applications and website maintenance and updating for departments and centers across the division.&nbsp;Assists and advises departments and centers, and designs, develops, tests, debugs, and documents high-quality websites and applications, adhering to University policies, conventions, and best practices.Trains staff in various database applications and website maintenance and updating for departments and centers across the division.&nbsp;Advises units about best practices for use experience, site-flow, micro-interactions, accessibility, etc., conduct usability and user-experience testing and needs analysis.Creates styling for WordPress and/or Drupal templates, maintaining visual style and Harvard branding guidelines.Stays current on standards for web usability, coding, CSS, scripting languages, browser compatibility, and accessibility issues, with flexibility for learning new skills as needed.In conjunction with the Director of Finance and Administration, handles requests for site changes using a wide variety of web technologies.Basic Qualifications<ul><li>Minimum of two years’ post-secondary education or relevant work experience</li></ul>Additional Qualifications and Skills<ul><li>Knowledge of information technology applications, processes, software and equipment</li><li>Demonstrated team performance skills, service mindset approach, and the ability to act as a trusted advisor</li><li>Sample submissions of past design work with application preferred.&nbsp; Excellent critical-thinking and problem-solving skills, and an ability to adapt to the rapidly changing technologies inherent in web development. Ability to conceptualize and articulate ideas for new or enhanced designs and interactive capabilities, and to communicate and collaborate effectively with a team to carry them out.</li></ul>Certificates and Licenses<ul><li>Completion of Harvard IT Academy specified foundational courses (or external equivalent) preferred</li><li>Bachelor’s degree in Design or Computer Science, or equivalent work experience. 3+ years of web design/development expertise, including 2+ years of experience with WordPress and/or Drupal, and fluency with CSS3, SASS, and HTML5.</li></ul>Working Conditions<ul><li>Work is performed in an office setting</li></ul>Additional InformationThis is a hybrid position with 3-4 days on campus.&nbsp; We regret that we will not be able to provide visa sponsorship for this position. All formal written offers will be made by FAS Human Resources. &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionInformation Technology Department Office LocationUSA - MA - Cambridge Job CodeI0756P Applications Professional II Work FormatHybrid (partially on-site, partially remote) Sub-UnitArts and Humanities Salary Grade056DepartmentArts and Humanities Administrative Services (AHAS)Union00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JB1

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