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As the database operations manager, you will maintain the processing system to ensure optimal performance and database integrity, assuring accurate data and resolving conflicts with other agencies under the supervision of the director of financial aid. In this position you will support system testing and the implementation of upgrades and related technology, informing users of the changes. Responsibilities include assisting with new aid year setup, creating reports in Cognos, regularly updating financial aid reports in accordance with any programmatic changes, creating and providing scheduled Cognos reports to other related departments, and providing technical support for applications. In the role of operations manager, you will manage the production calendar and implement the new aid year set up, supporting the algorithmic rules for budgeting, awarding, and disbursement.In coordination with processing teams, student accounts, and finance, you will run the disbursement of all financial aid funds and report records as required. Duties include balancing all funds as prescribed by their agencies, performing fund returns, aiding in the completion of A-133 and FISAP reports, working with IMT to install necessary upgrades and set up letters or emails in letter generation software, running processes to create FISAP data sheets, coordinating with SFS mass messaging with the student financial information coordinator, and providing support for daily departmental functions.As the operations manager, you will be expected to manage student viewed data in the Self-Service Banner module and perform Satisfactory Academic Progress reviews for students at the end of each quarter. In this position you will collaborate with internal departments for feedback on academic plans, provide quarterly reports to academic advising for proactive outreach for students, and maintain automated Banner processes with IMT support. Additionally, you will aid the technical team in creating an automated workflow via staff trainings.Minimum Qualifications: &nbsp;<ul><li>Bachelor's degree from four-year college or university; or one to two years related experience training; or equivalent combination or education and experience</li></ul>Travel required: <ul><li>Less than 10%</li></ul>Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.&nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.&nbsp;

Savannah College of Art and Design

Database Operations Manager

21-Aug-2024<h4>Associate Director of Operations &amp; Human Resources</h4>Faculty of Arts and Sciences 66619BRJob SummaryReporting to the Executive Director, the Associate Director will be the member of the departmental leadership team charged with overseeing day to day departmental operations, managing administrative operations and ensuring an administrative structure that supports all faculty, staff, students and visitors, leading and coaching staff, and overseeing programmatic activities.&nbsp; As a member of the Economics Department’s senior management team, provides advice to Executive Director, Department Chair, and the Director of Studies on issues of strategy; workforce planning; facilities planning and management; budget; staff, scholar and faculty engagement; academic appointments; and communications.Position DescriptionDepartmental Operations Management<ul><li>Advises on and implements strategic decisions, addressing daily team and participant issues in a dynamic environment.</li><li>Develops solutions while balancing individual and organizational needs and identifies opportunities for cohesive policies across teams.</li><li>Implements policies and procedures for effective department administration.</li><li>Oversees front office operations, supply management, office access, emergencies, and resource availability for faculty, staff, students, and visitors.</li><li>Oversees events and catering, and manages the public website, intranet, and external communications.</li><li>Develops systems for file storage and archiving and prepares necessary reports.</li><li>Departmental Staff Management</li></ul>Departmental Staff Management<ul><li>Manages the Administrative Operations team, including direct reports like the Administrative Coordinator, Events &amp; Communications Coordinator, and student staff.</li><li>Establishes team goals, performance metrics, and provides coaching for individual and team growth.</li><li>Leads team meetings and activities to foster cohesion and maximum impact.</li><li>Serves as a mentor and coach to department staff.</li></ul>Human Resource Management<ul><li>Implements workforce planning to meet strategic goals, handling appointments, recruitment, and termination actions.</li><li>Manages compensation activities, performance reviews, employee engagement, and talent development.</li><li>Advises on HR issues and mediates when necessary.</li><li>Builds a diverse staff through strategic recruiting, training, and programming.</li><li>Handles employee relations, including complex leaves and union-related matters.</li><li>Ensures compliance with university policies and legal regulations.</li><li>Implements systems for policy compliance and maintains relationships with HR representatives.</li><li>Oversees staff payroll and participates in HR strategic initiatives.</li></ul>Building Management and Projects<ul><li>Oversees all facilities management aspects, including operations, maintenance, space planning, and renovations.</li><li>Contributes to organizational strategy for facilities development, manages office allocations, and coordinates with building tenants.</li><li>Manages large-scale projects and ensures completion within departmental workflows.</li><li>Advises on the design of new building to enhance functionality and engagement.</li></ul>Cross-functional Systems and Workflows Oversight<ul><li>Identifies needs for cross-functional policy development, ensuring information sharing across programmatic areas.</li><li>Establishes knowledge management systems and leads internal resource management projects.</li><li>Collaborates with the ED to establish working group structures for policy development and staff engagement.</li><li>Implements department programming and communication norms to foster information-sharing and learning.</li></ul>Academic Appointment Management<ul><li>Develops systems for managing non-ladder academic appointments, including annual and visiting appointments.</li><li>Manages the Non-Ladder Visitor Budget with the Director of Studies and Office of Faculty Affairs.</li><li>Oversees academic appointment payroll and builds orientation programs for predoctoral fellows.</li></ul>Additional ResponsibilitiesServes as a back-up to the Executive Director, representing them in meetings when necessary and performing special projects as required.Basic QualificationsA minimum of 10 years progressive experience in an academic, research or related organization is required. Degree may also count towards years of experience.Experience in administrative or financial operations with teams required.Additional Qualifications and Skills<ul><li>Knowledge of Harvard systems</li><li>Soft skills - negotiation, problem solving, good judgment, ability to exercise discretion</li><li>Intermediate to Advanced computer skills including familiarity with technology, strong Excel skills, database development and implementation</li><li>Experience in all areas of administration and operations - human resources; administrative and academic program development, facilities management, administrative computing; financial analysis and reporting; sponsored research administration; strong understanding of area operations; staff and general management.</li><li>Demonstrated leadership, supervision, coaching and communications skills; understanding of principles behind organizational development.</li><li>Experience serving as an expert source of information, with a collaborative and flexible style; developing trusting long-term relationships with constituents; and creating and maintaining a team culture with a commitment to unparalleled support services and discretion.</li><li>Ability to work collaboratively across all levels of an organization. Understanding of principles and trends in systems administration, data management, digital communications and social media.</li></ul>Additional InformationA cover letter is required when applying to this position. We regret that we will not be able to provide visa sponsorship for this position. All formal offers will be made by FAS Human Resources.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code361058 Administrative Manager Work FormatHybrid (partially on-site, partially remote) Sub-UnitSocial Sciences Salary Grade058DepartmentEconomicsUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JB1

Harvard University FAS Human Resources

Associate Director of Operations & Human Resources

21-Aug-2024<h4>Administrative Coordinator II</h4>Harvard Medical School 66578BRJob SummaryReporting to the Chief Campus Planning and Facilities Officer (CCPFO), the Administrative Coordinator is responsible for providing executive administrative support to the CCPFO, including schedule management, and initiating and managing administrative projects within the office of Campus Planning and Facilities (CP&amp;F). This position requires a high level of confidentiality and works independently with minimal supervision in a work environment of multiple and conflicting priorities; anticipates and resolves problems including customer concerns; and provides regular updates on status of projects. The incumbent serves as the central source for information sharing, communication, and coordination across CP&amp;F and is the principal administrative contact and liaison for internal and external units. The Administrative Coordinator will work collaboratively with the CCPFO, the Strategic Initiatives Project Manager, and the directors and managers within CP&amp;F to ensure that the administrative operations in the departments are maintained and effective in achieving the CP&amp;F and Harvard Medical School mission and vision.Position DescriptionProvides Executive Administrative Support to the CCPFO<ul><li>Manages the daily calendar for the CCPFO. Responsibilities associated with calendar management include: scheduling meetings, preparing meeting materials and prep prior to meetings, maintaining a high level of confidentiality, planning departmental events, etc.</li><li>Serves as the representative and principal administrative contact and liaison with departmental or program constituents, other universities, government agencies, and other Longwood Institutions and affiliates</li><li>Purchases and maintains inventory of supplies for offices</li><li>Creates and maintains effective and efficient filing system(s)</li><li>Answers and routes phone calls, mail and e-mail messages and handles a wide-range information dissemination</li></ul>Communication, Coordination, and Special Projects<ul><li>Provides project management support for various tasks and projects for the CCPFO in support of the management of the leadership team. Advises and makes recommendations to the CCPFO related to the administrative management of the CP&amp;F Department</li><li>Works with the Strategic Initiatives Project Manager to ensure that all tasks and projects for the CCPFO are in alignment with current strategic goals and priorities</li><li>Responsible for drafting and collaborating on department wide communication and dissemination of information including newsletters, website updates, CP&amp;F news and announcements, etc.</li><li>Organizes and implements administrative systems and procedures and works closely with the Director of Systems and Services and HMS IT to identify and implement management efficiency measures</li><li>Negotiates with caterers and vendors, makes recommendations for food and activities for participants, managing to a pre-assigned event/function budget</li><li>Assigns and coordinates meetings, AV support and other facilities on behalf of CP&amp;F</li><li>Evaluates the administrative operational policies and procedures within the office to ensure greater efficiency and initiates and manages efficiency projects through completion</li></ul>Prepares Briefing Materials and Reports<ul><li>Gathers and maintains data for assisting in running and preparing reports on a regular basis and / or as it relates to specific projects and assignments</li><li>Research issues and best practices related to policy development and recommend possible new or revised policy statements</li></ul> Monitors Budgetary and Financial Documentation<ul><li>Prepares, maintains and manages financial, personnel, and administrative records</li><li>Makes decisions on expenditures and monitors towards a defined budget</li></ul>Basic QualificationsFour or more years of related experience. Education beyond high school may count toward experience.Additional InformationThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding. The Harvard Medical School is not able to provide visa sponsorship for this position. Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (<a href="https://www.gem.com" target="_blank">https://www.gem.com</a> ?formID=16341e35-cbc6-4904-88a3-09b35763307e) &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentCampus Planning and FacilitiesUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pmCommitment to Equity, Diversity, Inclusion, and BelongingWe are committed to cultivating an&nbsp;inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values <a href="https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement" target="_blank">https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…</a>EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-DK1

Administrative Coordinator II

20-Aug-2024<h4>Senior Application Analyst, Administrative Technologies</h4>Harvard Business School 66666BRPosition DescriptionAre you excited by the idea of joining a world-class organization at the intersection of higher education, business, and technology? Are you drawn to designing innovative solutions and solving complex technical problems? Do you wake up every day asking yourself, "What can I learn today?” If so, consider joining our team as a Senior Application Analyst (SAA) at Harvard Business School (HBS).     SAAs provide critical subject matter expertise and operational support to our faculty, learners, and staff in support of HBS’s mission to educate leaders who make a difference in the world. The SAA is responsible for the operations and maintenance of HBS student information system, financial aid, and other administrative technology platforms. They develop strong relationships with members of the HBS community to ensure the effective use and enhancement of learning and administrative technologies and processes. They stay ahead of industry trends through the collaborative design and implementation of solutions for new use cases to ensure technologies meet the HBS community's needs. The ideal candidate is an energetic quick learner who possesses superior interpersonal and communication skills, has experience supporting student information systems, financial aid, StarRez, and Slate among others and regularly demonstrates creative problem solving.  Responsibilities:  <ul><li>Diagnose, escalate, and resolve software incidents for vendor-based and custom developed applications</li><li>Collaborate with business and IT stakeholders to define and execute on Service Plans and Roadmaps</li><li>Execute enhancement and defect processes under guidance from Lead Application Analyst or manager</li><li>Proactively identify risks and escalate as needed especially when they impact Patterns of Business Activity</li><li>Initiate projects and act as PM on smaller projects</li><li>Ensure application documentation, including context diagrams, are up to date during and after projects</li><li>Configure applications to match business needs</li><li>Assist in conducting security audits</li><li>Oversee Major Incident technical resolution with vendors and internal teams</li><li>Complete other responsibilities as assigned</li></ul>Basic Qualifications<ul><li>Minimum of two years’ post-secondary education or relevant work experience</li></ul>Additional Qualifications and SkillsIn addition to the minimum of two years’ post-secondary education or relevant work experience required above, an additional two years’ experience is required, totaling a minimum of four years' experience as an application administrator or in a technical support role is required. The following are preferred:<ul><li>Bachelor's degree in computer science, technology, management information systems, computer engineering, or similar field</li><li>Demonstrated solution design using both technical and business process approaches</li><li>Experience with custom developed applications and the software development life cycle</li><li>Experience leveraging APIs, reporting, and data analytics  </li></ul>Working Conditions<ul><li>Additional support outside of regularly scheduled hours, including early mornings, nights, weekends, and holiday breaks, will occasionally be required </li><li>Must be available by personal cell phone during business hours, and occasionally off-hours (cell phone stipend will be provided)</li></ul>Additional InformationThis role is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA-based campus. HBS expects all staff to be onsite at least three days per week and for departments to provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice.   We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role. Harvard Business School will not offer visa sponsorship for this opportunity. Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here: <a href="https://www.hbs.edu/employment" target="_blank">https://www.hbs.edu/employment</a>.About UsHarvard Business School (HBS) IT is a nimble, innovative, strategic partner who crafts, delivers, and supports the pioneering technology solutions that connect, enable, and inspire the HBS community to educate leaders who make a difference in the world. Visit our website for more information <a href="https://www.hbs.edu/information-technology/about-us" target="_blank">https://www.hbs.edu/information-technology/about-us</a>.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionInformation Technology Department Office LocationUSA - MA - Boston Job CodeI0657P IT User Support Prfss lII Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade057DepartmentInformation TechnologyAnnual Salary Range$90,000 - $95,000, salary commensurate with experienceUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, IdentitySchedule40 hours per week minimum, schedule to be determined by managerCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Senior Application Analyst, Administrative Technologies

Title:&nbsp;Senior Accounting Assistant Division: Finance and Administration Department: Finance and Administration FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 7: $15.78/hour EEO Job Group:&nbsp;5 E5 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Senior Accounting Assistant. Responsible for daily accounting functions for Foundation Accounting which are critical processes for the accuracy of financial reporting. Process data input for the USI Foundation, prepare daily deposits, prepare and distribute accounts payable disbursements, and ensure record retention requirements are met. Analyze general ledger transactions to ensure accurate and timely reporting of Foundation transactions in Banner and prepare monthly account reconciliations. Provide assistance to the Manager of Foundation Accounting, Foundation Accountant, and Associate VP of Finance and Administration/Foundation Fiscal Officer in daily accounting functions. Duties/Responsibilities&nbsp; <ul><li>Ensure the completeness of the Foundation Accounting daily deposit process, which includes processing of daily mail, determining which USI Foundation funds donor contributions are to be posted to, preparing the daily deposit, and verifying daily deposit prior to submission to bank. </li><li>Verify daily revenue deposits prior to submission to bank. </li><li>Provide guidance and assistance to financial managers/staff on accounts payable processes to ensure timely and efficient processing of accounts payable transactions. </li><li>Assemble, organize, and enter accounts payable check requests into the Banner Finance system. </li><li>Monitor weekly routing for approval of accounts payable check requests in process for timely check processing. </li><li>Maintain accounts payable and financial document permanent files. </li><li>Coordinate distribution of accounts payable checks with particular attention given to mailing instructions or restrictions. </li><li>Process and verify daily credit card transactions utilizing the USI Foundation’s online transaction processing system. </li><li>Maintain recurring ACH/credit card donation spreadsheet and utilize for recurring transactions. </li><li>Assemble and verify accuracy of processed USI Foundation receipts. </li><li>Verify eligible matching gifts with system information and complete company forms for submission. Monitor matching gifts in process and manage updates of matching gift files. </li><li>Review and analyze revenue and expense transactions in Banner monthly to ensure accuracy of records and financial reporting. </li><li>Ensure critical month-end tasks are completed prior to closing the financial period. </li><li>Prepare quarterly analytical reviews of revenues and expenses. </li><li>Prepare monthly reconciliations for various USI Foundation funds. </li><li>Develop and maintain spreadsheets for USI Foundation general ledger information, monthly University support, gifts of securities, and USI Foundation transfers. </li><li>Develop and maintain spreadsheets required for the annual external audit, internal audits and year-end processes. </li><li>Manage and prepare items for document retention, including but not limited to accounts payable and pledge documentation. </li><li>Prepare monthly University Support Report detailing support provided to the University. </li><li>Assist with preparation of detailed monthly investment portfolio reconciliations involving numerous investment transactions. </li><li>Review Banner documents monthly to ensure required supporting documentation is included. </li><li>Maintain USI Foundation fund create files including required documentation.</li><li>Respond to departmental inquiries related to the Foundation Accounting department. </li><li>Assist the Foundation Accountant in accounting for USI Foundation special events. </li><li>Provide backup support for other Finance and Administration staff during peak work times or absences.</li><li>Serve as backup for various accounting duties in the Foundation Accounting department. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>Associate’s degree in accounting or related field. </li><li>Minimum of three years business office or accounting experience or a combination of education and experience. </li><li>Demonstrated proficiency with micro-computers including spreadsheet, word processing, internet, and electronic mail systems. </li><li>Attention to detail including strong editorial and strong problem solving skills. </li><li>Ability to type with a high degree of accuracy. </li><li>Ability to maintain confidentiality of sensitive materials and information. </li><li>Demonstrated strong oral and written communication skills to deal with the public and handle transactions in a customer-orientated manner. </li><li>Excellent organization skills in addition to the ability to coordinate multiple tasks, determine priorities, set deadlines, and complete projects. </li><li>Ability to work with a diverse group of internal and external individuals. </li><li>Strong interpersonal and collaborative skills.</li></ul> Preferred Knowledge and Skills <ul><li>Bachelor’s degree in accounting or business strongly preferred. </li><li>Previous experience with computer based accounting systems.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Occasional irregular hours during month-end close and year-end close out may be required.</li><li>Occasional travel within the area may be required</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. &nbsp; Application Process &nbsp; Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI typically will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement The University of Southern Indiana is an&nbsp;EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply. &nbsp;

University of Southern Indiana

Senior Accounting Assistant

oordinator, Recruitment and OutreachBowling Green State UniversitySalary: Depends on QualificationsJob Type: Full-TimeDivision: Enrollment ManagementOpening Date: 08/15/2024Location: Main Campus (BG), OHJob Number: BGSU00533Department: Enrollment ManagementClosing:SummaryThis position provides leadership and oversight for recruitment and outreach initiatives related to Bowling Green State University's programs of focus. This position will be responsible for creating and executing a thorough recruitment and yield strategy focused around targeting prospective students with the academic interests of the defined programs. This recruitment and yield strategy will be executed through a variety of channels including a comprehensive communication plan, participation in small and large recruitment events, as well as personalized appointments. Manages communication/interactions with students using a Customer Relationship Management (CRM) system.Essential Functions• Development of a comprehensive recruitment and yield strategy for prospects focused around BGSU programs of focus. Development of this strategy will include an in-depth data analysis of historical program data to determine strategy, goals, and objectives. This data will be used to craft initiatives throughout the calendar year that will target, impact and engage prospects interested in each individual programs to encourage enrollment at Bowling Green State University.• Communicate, counsel, support and guide students through major/college search process. This duty will be addressed through individual student appointments and communication, internal and external events, group presentations, and marketing campaigns.• Travel to college fairs and secondary schools as needed when the external events directly correlate with the programs of focus.• Support Bowling Green State University Office of Admissions overall recruitment and yield initiatives. Position will serve as active member of Admissions team participating in, and supporting, recruitment events and initiatives. Duties may include small and large event attendance, presentations, prospective student appointments, committee work, application review and more.• Other duties as assignedMinimum QualificationsThe following Degree is required:• Bachelor's Degree. Degree must be conferred at time of application.The following Experience is required:• 1 year recruitment experience or professional experience in an educational, marketing, or sales fieldAdditional InformationKnowledge, Skills, Abilities• Strong organizational skills• Strong communication skills• Strong analytical skills• Experience using data to drive decisionsDeadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by August 29, 2024.Bowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email <a href="mailto:ohr@bgsu.edu" target="_blank">mailto:ohr@bgsu.edu</a>.To apply, please visit <a href="https://apptrkr.com/5524339" target="_blank">https://apptrkr.com/5524339</a>

Coordinator, Recruitment and Outreach

20-Aug-2024<h4>Assistant Director, Special Projects, Direct Response Marketing</h4>Alumni Affairs and Development 66568BRJob SummaryAlumni Affairs and Development (AA&amp;D)&nbsp; Alumni Affairs and Development is a dedicated team supporting Harvard’s advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas. Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&amp;D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work. AA&amp;D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&amp;D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP). &nbsp;Position DescriptionThe Assistant Director serves as the project manager responsible for working with key partners primarily Athletics and the Harvard College Fund. They will guide and implement fundraising appeal projects with a data-driven, audience-first approach and pilot new strategies to advance DRM’s program. &nbsp;<ul><li>Establish a framework that prioritizes special projects, coordinates with DRM strategy, aligns with goals, and fosters trust among partners</li><li>Assist in developing strategies, tactics, and plans in response to partner program needs</li><li>Develop project timelines balancing other audience outreach, partner goals and capacity, and DRM production schedules</li><li>Serve as project manager for all partner/pilot projects, guiding from kickoff through asset coordination, content gathering, reviews, feedback, and approvals, and ensuring projects are completed successfully on time and on budget</li><li>Coordinate with partners on appeal elements like list pulls and visual assets, requesting support as needed from DRM Development Assistant and Resource teams</li><li>Work with DRM project managers to consider capacity of email and print appeal production partners and ensure adherence to established procedures</li><li>Prepare content for production, such as vendor and delivery instructions, and communicate directly with print and email partners</li><li>Track results and timeline needs to assess performance, trends, and timing and make recommendations that optimize results</li><li>Develop and maintain appeal project templates that create efficiencies, follow brand guidelines, and align with DRM best practices. Proactively update to adjust to performance and innovation.</li><li>Build deep understanding of donor and prospect giving motivations through analysis and partner engagement.</li></ul>Basic Qualifications<ul><li>BA/BS required. Minimum 3+ relevant or transferable experience</li><li>Excellent interpersonal, visual, and written communications skills, comfortable speaking in group settings</li><li>Strong organization and time management skills</li><li>Strong analytical and problem-solving skills, the ability to work with, interpret, and report data</li><li>Strong attention to detail</li></ul>Additional Qualifications and Skills<ul><li>Ability to establish good working relationships with peers and manage expectations</li><li>Collaborative, professional, results-oriented team player with a willingness to learn/proactively acquire new skills as technologies and best practices evolve</li><li>Ability to work independently and prioritize in a complex organizational environment</li><li>Shows creativity and intellectual curiosity, as well as initiative and flexibility</li><li>Must have excellent computer skills. Knowledge of Microsoft Office Suite is required. </li><li>Experience with databases and platforms desired (such as Advance, ThankView, Adobe Suite, Salesforce Marketing Cloud and social media platforms). &nbsp;A willingness to learn these programs is required.</li><li>Knowledge of direct response marketing practices highly desired</li></ul>Additional InformationThis position requires a 3 month orientation and review period. Please include a cover letter with your application. To learn more about the AA&amp;D team, please visit our Careers site at&nbsp;<a href="https://alumni.harvard.edu/careers" target="_blank">https://alumni.harvard.edu/careers</a> To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion &amp; Belonging at&nbsp;<a href="https://dib.harvard.edu/" target="_blank">https://dib.harvard.edu/</a>. Accommodations:&nbsp;Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know. COVID 19 Vaccination Information:&nbsp;The health of our workforce is a priority for Harvard University.&nbsp; With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Work Format DetailsThis position is eligible for 100% remote work. Employees may work from any of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionAlumni Affairs and Development, CommunicationsDepartment Office LocationUSA - MA - Cambridge Job Code405004 Comm Professional (N) Work FormatRemote Sub-Unit------------ Salary Grade056DepartmentAlumni Affairs and DevelopmentUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JP1

Assistant Director, Special Projects, Direct Response Marketing

19-Aug-2024<h4>Administrative Coordinator</h4>Harvard Graduate School of Education 66565BRJob SummaryAbout EdRedesignThe EdRedesign Lab at Harvard Graduate School of Education: Founded in 2014 by Paul Reville, Francis Keppel Professor of Practice of Educational Policy and Administration at the Harvard Graduate School of Education, EdRedesign provides catalytic support to the cradle-to-career place-based partnership field to drive systems-level change and open personalized pathways to well-being, educational attainment, civic engagement, and upward mobility. To support this growing field to effect transformational change that serves the needs and talents of individual children and youth, our work focuses on talent development, actionable research, our Institute for Success Planning, and our By All Means initiatives. Our mission is to ensure the social, emotional, physical, and academic development and well-being of all children and youth, especially those affected by racism and poverty.&nbsp;Job SummaryReporting to the Executive Director of the EdRedesign Lab at Harvard Graduate School of Education, the Executive Coordinator performs a wide range of complex, often confidential, administrative and clerical duties to support the growing organization. The position will also support a growing portfolio of programmatic, community-building, and faculty/staff events. The position communicates with and provides services to a wide range of internal and external constituents. It anticipates and resolves general administration/operations problems and updates the Executive Director on the status of assigned and ad/hoc projects. May oversee the work of students, casual workers and temps.Position DescriptionExecutive Leadership Administrative Support:&nbsp;Responsible for the execution of critical administrative support for theEdRedesign Faculty Director, Executive Director, and Deputy Director including: travel bookings, processing and editing email correspondence, scheduling meetings with key external stakeholders and the EdRedesign staff team, collecting agenda items, taking notes, preparing materials, and related administrative support. Work on ad-hoc projects, as assigned by the EdRedesign Executive Director. Schedules organizational-wide meetings. May supervise interns. Events Support: Work in collaboration with EdRedesign’s events and finance team to support the&nbsp;planning/organizing of a moderate portfolio of events that includes but is not limited to external convenings with practitioners and partners in the field, staff events, and so forth. Logistical work includes supporting marketing/publicity, event timelines, room scheduling, catering, room setup/cleanup, arranging for and/or providing technical/AV assistance and audio-visual needs, travel arrangements, preparation of materials, drafting event-staffing plans, and other logistics, working closely with staff as needed. Some events are organized in partnership with the other external partner organizations.Payroll, Expense Reports, and RA Hiring: Responsible for expense reports for EdRedesign Faculty Director, Executive Director and Deputy Director. Lead the processing of the required paperwork for hiring of student research assistants at the start of each semester, as well as at the beginning of the summer. Also oversees weekly payroll processes and procedures and speaker honorarium payments.Onboarding/off-boarding: Supports the Executive Director and EdRedesign Finance and Events team in all onboarding/off-boarding processes of administrative operations. Under the guidance of the Executive Director, works with the building operations team to ensure adequate furnishings for faculty and staff offices. Coordinates the moving/removal of furniture and all aspects of office furnishing/maintenance/repairs for the entire department.Equipment Coordination:&nbsp;Support the EdRedesign administrative team with relevant IT tasks including: serving as a liaison for computer refresh, repairs, and maintenance, inventory equipment maintenance and, working closely with HGSE and HUIT. Reports issues/problems and works with the appropriate constituents on prompt and adequate resolutions. Serves as a liaison for all aspects of copiers, ordering supplies, machine maintenance/repairs, etc.Office Maintenance:&nbsp;Support the EdRedesign administrative team with the neat appearance and general upkeep of the reception, kitchen, closets, and resource areas. Provides support in the general inventory of supplies, keeping them organized, well stocked, and accessible. Periodic support in purchasing supplies and related expense reports. Works closely with and serves as liaison with the Building Operations team on building-related matters. This is a one year term position with possibility of renewal. &nbsp;Basic Qualifications<ul><li>Minimum&nbsp;three experience in office administration support, program support or related field (business environment and/or customer service). Education beyond high school may count toward experience.&nbsp;</li><li>Microsoft Office (Word, Excel, PowerPoint and Outlook) experience is required</li><li>Ability to work overtime, including nights and weekends as needed is required.</li></ul>Any candidate wishing to be considered must supply a cover letter in addition to their resumeAdditional Qualifications and SkillsStrong customer service attitude; strong writing, editing and proofreading skills; willingness to work as part of a team and take initiative; excellent time management and organizational skills, and the ability to prioritize competing demands in a fast-paced environment. Ability to produce high-quality, adapt to change, and respond quickly to last-minute requests regarding calendars, schedules and travel; ability to establish priorities and multi-task to produce a high volume of work accurately and efficiently while still meeting time-sensitive deadlines; ability to effectively and independently problem-solve; strong computer skills including advanced knowledge of Microsoft Office; ability to effectively troubleshoot technology issues and provide support for other staff members on the use of office technologies; strong attention to detail, accuracy, follow-through, and reliability is essential.Physical RequirementsLifting, pushing, moving 20-30 lbs, sitting, walking, standing, stairsWorking ConditionsHGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state’s required tax and other withholdings from your paycheck for the time you work there.The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.This is a hybrid position. The work schedule is 35 hours/week, but some events may require a schedule adjustment and/or additional work hours. Availability to work occasional overtime is required.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.Additional InformationHarvard University offers an outstanding benefits package including:&nbsp;• Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year&nbsp;• Medical/Dental/Vision: Excellent and affordable medical, dental &amp; vision plans, with coverage beginning as of an employee's start date&nbsp;• Retirement: University-funded retirement plan with full vesting after 3 years of service&nbsp;• Tuition Assistance &amp; Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.&nbsp;• Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.&nbsp;• Wellness &amp; Professional Development: Programs and classes at little or no cost, including stress management, hard &amp; soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.&nbsp;HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.&nbsp;HGSE Human Resources values diversity in all forms and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions.&nbsp; We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows everyone to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.&nbsp;We do this by:&nbsp;Hiring and retaining staff reflecting the diversity of those we serve&nbsp;Providing employees opportunities to learn, grow, and be challenged&nbsp;Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation&nbsp;Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion&nbsp;Communicating transparently and respectfully; and&nbsp;Fostering an inclusive, respectful, and professional work environment&nbsp;About the Harvard Graduate School of Education&nbsp; Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: <a href="http://www.gse.harvard.edu&amp;nbsp" target="_blank">www.gse.harvard.edu&amp;nbsp</a>;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsHGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education. HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions.&nbsp; We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by: •&nbsp;&nbsp;&nbsp; Hiring and retaining staff reflecting the diversity of those we serve; •&nbsp;&nbsp;&nbsp; Providing employees opportunities to learn, grow, and be challenged; •&nbsp;&nbsp;&nbsp; Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; •&nbsp;&nbsp;&nbsp; Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; •&nbsp;&nbsp;&nbsp; Communicating transparently and respectfully; and •&nbsp;&nbsp;&nbsp; Fostering an inclusive, respectful, and professional work environment&nbsp; We regret that the Harvard Graduate School of Education does not provide Visa sponsorship. About the Harvard Graduate School of Education Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: <a href="http://www.gse.harvard.edu" target="_blank">www.gse.harvard.edu</a> &nbsp;BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentERLUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KC2

Administrative Coordinator

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.
We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: Human Resources Generalist
Employee Classification:&nbsp;Other Professionals
Institution:&nbsp;Southwest Tennessee Community College
Department: Human Resources
Campus Location: STCC - Union Avenue Campus
Job Summary
The Human Resources Generalist, reporting to the Manager of People and Culture, provides professional guidance, coordination, and support for various aspects of human resources administration. These include and are not limited to: benefits, classification and compensation, consultative services, employee relations, organizational design, performance management, and talent management. 
Job Duties
<ul>
<li>Provide technical guidance and consultative support to employees, management and leadership regarding employment issues and human resources best practices.</li>
<li>Provide coaching to management and employees to encourage effective communication, objective problem resolution, and productive development conversations.</li>
<li>Collaborate with managers to identify issues and enhance organizational design, development or training needs. May provide training to employees.</li>
<li>Coordinate and facilitate the performance evaluation process, ensuring evaluations are conducted on time, and managers provide constructive feedback to employees.</li>
<li>To analyze performance, gather data to identify trends, strengths, and areas for improvement within the workforce. Generate reports on outcomes, providing insights to senior leadership.</li>
<li>Provide consultative support and technical expertise to employees on an individual or group basis regarding specific health and welfare, and/or retirement programs covering areas such as benefits eligibility, enrollment, status changes, and offerings.</li>
<li>Meet with employees and/or dependents to facilitate problem resolution and provide information.</li>
<li>Review forms and/or requests, and ensure that required documentation is complete, accurate, and appropriately process.</li>
<li>Prepare reports and ensure compliance with regulatory guidelines, requirements, and policy.</li>
<li>Assist in coordinating annual open enrollment process. As required, make formal presentations to employees concerning benefit programs.</li>
<li>Assist in the administration and implementation of compensation programs and initiatives. Analyze a variety of compensation-related actions, and process appropriately.</li>
<li>Review and process employee pay changes, status changes, and job change requests.</li>
<li>Review requests for new positions and job changes.</li>
<li>Utilizing various sources conduct thorough job evaluations (e.g., position questionnaires, job descriptions, and managers) to determine most appropriate job classification.</li>
<li>Conduct audits through review of submitted documentation and/or discussion with requester, make determination, and ensure compliance.</li>
<li>Create and periodically revise job descriptions and specifications for compensation. Ensure new/revised job description content is updated in internal systems.</li>
<li>Ensure appropriate use of job descriptions for posting of new positions and accuracy and completeness of information.</li>
<li>Assist in the maintenance of job and compensation data in internal systems, tracking and monitoring compensation data and activity.</li>
<li>Assist with data gathering, completion, and submission of market surveys.</li>
<li>Research and collect data for special projects and/or review data gathered by others for reasonableness and accuracy.</li>
<li>Assist in identifying sources for background and/or supporting information (e.g., historical, legal, and general practices). Organize and summarize documents and findings.</li>
<li>Advise, interpret, communicate, and participate in the development of human resources policies, practices, and processes. Seek efficiencies and recommend improvements in processes and internal systems.</li>
<li>Assist supervisor in areas of responsibility during peak volumes and/or employee absences. Responsible for maintaining accurate employee records. Performs other duties as assigned.</li>
<li>Maintain currency with, understand and ensure compliance with Southwest Tennessee Community College and the Tennessee Board of Regents policies, procedures, requirements, and applicable legal regulations that may affect human resources. Essential Edit Remove</li>
</ul>
Minimum Qualifications
<ul>
<li>A degree in Human Resources, Business Administration, or a related field. 
</li>
<li>Minimum of 3-5 years of experience in a Human Resources role, with direct experience in any of the functional areas mentioned above. 
<ul>
<li>Preferred: Human Resources Generalist in Higher Education. 
</li>
</ul>
</li>
<li>Proficiency in MS Office Suite, and experience using HRIS applications and analytics. 
<ul>
<li>Preferred: Proficient with Ellucian Banner. </li>
</ul>
</li>
</ul>
Preferred Qualifications
<ul>
<li>Certified Compensation Professional (CCP) 
</li>
<li>Professional in Human Resources (PHR), or Senior Professional in Human Resources (SPHR) or Society for Human Resource Management 
</li>
<li>Certified Professional (SHRM-CP) or Senior Certified Professional (SHRM-SCP)</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>Directly related human resources generalist experience. 
</li>
<li>Working knowledge of principles and practices of human resources administration. 
</li>
<li>Knowledge of human resources, benefits, compensation administration, disability, disciplinary actions, employee relations, information systems, performance management, organizational development, workers’ compensation, and workforce planning. 
</li>
<li>Knowledge of relevant federal, state, local laws and regulations. 
</li>
<li>Demonstrated effective oral and written communications, and excellent interpersonal skills. With the ability to engage effectively with employees at all levels of the organization. 
</li>
<li>High level of discretion and confidentiality when dealing with human resources matters. 
</li>
<li>Empathic and interpersonal skills for effective employee relations. 
</li>
<li>Sound judgement. Effective problem-solving skills and resourceful thinking. 
</li>
<li>Attention to detail and an analytically driven mindset. 
</li>
<li>Proficient in performing administrative tasks and responsibilities. 
</li>
<li>Excellent organizational and multitasking skills, with the ability to prioritize tasks and manage deadlines. 
</li>
<li>Advanced computer skills, including data entry, data processing, communication tools, and human resources and payroll software. </li>
</ul>
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.
In order to be considered for the position, the following items must be uploaded:
<ul>
<li>Resume</li>
<li>Cover letter</li>
<li>Unofficial Transcripts</li>
</ul>
A summary of our benefits can be found below:&nbsp;
<a href="https://www.southwest.tn.edu/hr/benefits-overview.php" target="_blank">https://www.southwest.tn.edu/hr/benefits-overview.php</a>
Incomplete applications will not be considered.
Southwest Tennessee Community College&nbsp;is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

Motlow State Community College


      Human Resources Generalist
    

15-Aug-2024<h4>Associate Director of Marketing, Harvard Summer School and Professional &amp; Executive Development</h4>Faculty of Arts and Sciences 66632BRJob SummaryThis position directs marketing for Harvard Summer School, which serves about 9,000 part-time adult students, traditional college students, and high school students each summer, and assists with guiding marketing for Professional &amp; Executive Development.Position DescriptionUnder the direction of the Director of Marketing, Harvard Summer School, Professional Development Programs and Harvard Institute for Learning in Retirement, this position is responsible for coordinating the marketing for Harvard Summer School, as well as Harvard DCE Professional Development Programs, which creates and delivers courses for professional audiences focused on career advancement. The role also has some responsibility for supporting the marketing of the Harvard Institute for Learning in Retirement, a year-round program serving approximately 500 retired professionals. All entities are part of the Division of Continuing Education (DCE). This position also works closely with the Marketing Services team, the Marketing Director for Harvard Extension School and several external strategic partners. This is a hands-on role for someone with strong strategic skills who is also capable of developing and executing detailed marketing campaigns. Specific responsibilities:<ul><li>Supports the development of and manages the marketing strategy for Harvard Summer School, Professional Development Programs, and Harvard Institute for Learning in Retirement. Conducts market research efforts to gather insights on demand and competitive opportunities.</li><li>Collaborates on developing a global B2C lead generation strategy and marketing plan that attracts qualified leads from across the globe and converts them to enrolled students.</li><li>Develops and delivers periodic quantitative and qualitative reports on optimization of the marketing funnel, campaign results, and return on investment for marketing campaigns.</li><li>Works with the marketing services team to create and execute integrated marketing campaigns and effective go-to-market strategies to acquire and retain qualified students for existing and new offerings. Guides the production of valuable content within the marketing services team for the public websites and social channels</li><li>Works with the marketing services group and strategic partners to allocate an advertising budget of approximately $3M through the most effective channels as supported by data. Measures and reports back on results and focuses on continuous optimization.</li><li>Surveys and interacts with prospects and new students to share customer insights.</li><li>Collaborates with the Director of Marketing P&amp;ED, HSS, HILR to assess viability of new program ideas.</li><li>Works with academic program directors to clarify the value proposition and points of differentiation for programs and supports the development of effective content to convey those.</li><li>Educates both internal and external stakeholders and student service teams on new and existing offerings and their benefits.</li><li>With alumni affairs, develops and implements an approach to engage the community of past students with the goal of encouraging repeat business.</li><li>Develops and manages a webinar/event strategy for attracting and converting qualified prospective students, including logistics, communications, data capture, and social promotion.</li></ul>Basic Qualifications<ul><li>Bachelor’s Degree</li><li>At least 7 years’ experience in Marketing, Program Development</li></ul>Additional Qualifications and Skills<ul><li>The Division seeks a metrics-driven professional who has strong project and stakeholder management skills, and the ability to set and maintain priorities in a very busy department.</li><li>Must be a self-starter and believe in the mission and academic philosophy of the Division.</li><li>Experience developing integrated campaigns for digital and direct marketing, market research, SEO/SEM, social media, content marketing, web presence, mobile, channel selection and optimization, and PR are important.</li><li>A good listener with high energy, drive and both intellectual and emotional intelligence.</li><li>Strong character; integrity, bias to action, tolerance for process.</li></ul>Working ConditionsThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Additional Information<ul><li>We will not provide visa sponsorship for this position.</li><li>In order to be considered for this role, a resume and cover letter must be submitted with application.</li><li>All formal offers will be made by FAS Human Resources.</li></ul>Work Format DetailsThis position will be based in Cambridge, MA. Hybrid workplace models in place at DCE with a minimum of 2 days per week on campus. DCE or department may adjust these as necessary or appropriate.Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsThe Division of Continuing Education (DCE) comprises four academic units serving about 30,000 domestic and international students annually, which allow Harvard to meet the learning needs of intellectually curious and highly motivated students from high school through retirement. Established in 1910, the Harvard Extension School (HES) offers access to Harvard faculty for a diverse community of adult learners, enrolling about 15,000 students. HES offers over 1,000 open enrollment courses — 85 percent of which are accessible online — and provides flexibility through noncredit, undergraduate, and graduate courses, including degrees, certificates, and a premedical program. The Harvard Summer School, founded in 1871, offers around 450 credit and noncredit courses both on the Harvard Campus and online, catering to 10,000 high school, college, and adult learners. Additionally, it offers more than 15 international study abroad programs, hosting up to 300 students each summer. Harvard DCE Professional &amp; Executive Development delivers over 140 noncredit programs annually, reaching more than 3,600 participants through online platforms and its executive development center in Cambridge. The Harvard Institute for Learning in Retirement offers about 140 peer-taught courses to approximately 550 active members.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionCommunications Department Office LocationUSA - MA - Cambridge Job CodeCM0658 Marketing/Sales Mgmt II Work FormatHybrid (partially on-site, partially remote) Sub-UnitDivision of Continuing Education Salary Grade058DepartmentDivision of Continuing EducationUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningEducation, IdentityScheduleMonday-Friday, 9-5pmCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-ZJ1

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