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Procurement Officer Assistant - Facilities &amp; ServicesFacilities &amp; ServicesUniversity of Illinois Urbana-ChampaignJob SummaryTo process and monitor the procurement of material and services for Facilities and Services. Provide follow-up for units within the Facilities and Services department. Perform additional procurement duties which include ordering departmental supplies, record keeping, report creation and tracking.Duties &amp; Responsibilities<ul><li>Process purchase order requests for material and services placed by F&amp;S personnel, which involves submitting both regular and standing Purchase Orders requisitions, contract requests for executing contracts, in the University Banner and eProcurement (iBuy) contracting system, reviewing quotes, contract terms and conditions, applying proper account coding, such as CFOAP, commodity, Banner and Property Accounting account codes to purchase requisitions in University and F&amp;S Systems.</li><li>Resolve purchase order and invoicing issues by reviewing invoices, purchase orders, communicate with requestors (F&amp;S personnel), vendors, campus purchasing and university payables.</li><li>Create Management Reports for review.</li><li>Process Banner Change orders according to the guidelines in the F&amp;S and OBFS policy.</li><li>Resolve any outstanding orders from AiM Obligation report and queries of purchase orders that will not auto close, in spend close status, and FSSQL Job Tracking reports (AiM Contractor &amp; Vendor Catalog update).</li><li>Assign and distribute Property Accounting tags (P-Tags), to necessary departments.</li><li>Update vendor information as needed in the F&amp;S web portal and in Banner by working with the Vendor Management Team at OBFS.</li><li>Supervise temporary staff and students.</li><li>Attend &amp; support vendor fairs and training.</li><li>Support the Mission, Vision, Values and Guiding Principles of Facilities &amp; Services.</li></ul>Physical Demands<ul><li>Sitting : Constantly</li></ul>Additional Physical DemandsDIFFICULTY: A. Complexity 1. - Duties range from working with requestors to understanding and tracking transactions through various systems, finding discrepancies and correcting entries. There are constant deadlines and pressure to complete many orders and change order s or corrections daily. There is a constant need to have multiple programs open, which requires full attention to the process in order to complete tasks accurately. 2. - Ability to work with F&amp;S Foreman and Supervisors to resolve issues on purchases. B. Scope and Effect 1. The purpose of this position is to accurately process transactions for F&amp;S personnel.PERSONAL RELATIONSHIPS: A. Personal Contacts - Contacts are made by phone and in person with engineers, craftsmen, buyers, vendors, storekeepers, office personnel, and the faculty and staff of various departments within the U of I. B. Purpose - Contacts are necessary for the exchange of information, performance of work-related tasks, and efficient job completion.ENVIRONMENTAL DEMANDS: A. Physical Requirements Tasks range from sedentary to light lifting, squatting, and stretching. B. Work Environment Work is performed in an office setting adjacent to the warehouse. In my daily contacts with co-workers, directors, supervisors, foremen and staff of Facilities &amp; Services as well as various other campus entities, I will value, and support other employees and customers in a manner that helps ensure that everyone is treated with mutual respect. I will demonstrate my commitment to the F&amp;S core values of diversity and inclusion by supporting opportunities for all F&amp;S employees to reach their full potential.Minimum Qualifications1. Any one or any combination of the following, totaling six (6) months from the categories below: A. Responsible work experience in fields that provide preparation for procurement work such as claim resolution, expediting, returned goods, and/or resolving billings. B. 30 semester hours of college credit for course work in any field equals six (6) months.NOTE: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications satisfy the above requirements.Knowledge, Skills and Abilities<ul><li>Skill in executing proper telephone etiquette. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.</li><li>Basic knowledge of arithmetic and its application.</li><li>Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, spreadsheets, designing forms, and other office procedures and terminology.</li><li>Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.</li><li>Responsible work experience in fields that provide preparation for procurement work such as claim resolution, expediting, returned goods, and/or resolving billings.</li><li>Analytical skill job requires analyzing information and using logic to address work-related issues and problems. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.</li><li>Attention to detail and accuracy is required.</li><li>Ability to work independently and effectively.</li><li>Ability to identify problems, reconcile transactions and resolve issues.</li><li>Ability to perform detailed work involving written and numerical data.</li><li>Ability to organize work patterns and establish priorities.</li><li>Ability to take initiative, a willingness to take on responsibilities and challenges.</li><li>Ability to work with others and skill in effective communication.</li><li>Ability to operate &amp; knowledge of standard software systems, including Windows, Microsoft Office Products.</li><li>Working knowledge of F&amp;S and U of I forms such as various Banner forms, iBuy, F&amp;S web portal, &amp; Aim.</li><li>Working knowledge of the Banner Financial system and the forms generally used related to Travel &amp; Expense Management (TEM), vendors and Purchase Orders.</li><li>Knowledge of State Procurement laws and University Policies and Procedures.</li><li>Working knowledge of intra-office and departmental activities.</li><li>Ability to interact effectively with F&amp;S personnel, customers, and suppliers. Ability to operate copy machine, fax, scanner and other office machines.</li></ul>Appointment InformationThis is a 100% full-time Civil Service 0307 - Procurement Officer Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after 10/28/2024. The previously determined range for this position is $45,000 to $55,000. Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints.For more information on Civil Service classifications, please visit the SUCSS web site at <a href="https://www.sucss.illinois.gov/pages/classspec/default.aspx" target="_blank">www.sucss.illinois.gov/pages/classspec/default.aspx</a>.Application Procedures &amp; Deadline InformationApplications must be received by 6:00 pm (Central Time) on 9/30/2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through <a href="https://jobs.illinois.edu" target="_blank">jobs.illinois.edu</a> will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Bryan Fijalkovich at <a href="mailto:fijalkov@illinois.edu" target="_blank">fijalkov@illinois.edu</a>. For questions regarding the application process, please contact 217-333-2137.The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit <a href="https://www.hr.uillinois.edu/cms/one.aspx?portalId=4292&amp;pageId=5705" target="_blank">Required Employment Notices and Posters</a> to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and <a href="https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf" target="_blank">employment eligibility</a> review through <a href="https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf" target="_blank">E-Verify</a>.Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations <a href="https://illinois-accommodate.symplicity.com/public_accommodation" target="_blank">portal</a>, or by contacting the Accessibility &amp; Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing <a href="mailto:accessibility@illinois.edu" target="_blank">accessibility@illinois.edu</a>.Requisition ID: 1026544 Job Category: Administrative Support Apply at: <a href="https://jobs.illinois.edu" target="_blank">jobs.illinois.edu</a>

University of Illinois at Urbana-Champaign

Procurement Officer Assistant - Facilities & Services

Program Coordinator, MS in Game DevelopmentSchool of information SciencesUniversity of Illinois Urbana-ChampaignJob SummaryThis position is responsible for coordinating all aspects of the MS in Game Development program, including course management, development, and scheduling, student records and advising, and oversight of recruiting, admissions, and industry partner collaborations. This position may also teach one or more game studies or game development courses.Duties &amp; ResponsibilitiesProgram Management:<ul><li>Contribute to and coordinate academic proposals for game studies programs, training, and courses.</li><li>Maintain contact with game industry professionals and develop partnership opportunities among game industry companies to establish university- corporate education and training programs in game design.</li><li>Contribute to external funding proposals in collaboration with University stakeholders and industry partners.</li><li>Supervise student GA and hourly support. manage and perform course scheduling.</li></ul>Student Services:<ul><li>Advise MS in Game Development Students.</li><li>Manage student records.</li></ul>Recruiting and Admissions:<ul><li>Collaborate on efforts to recruit new students into the MS for Game Development.</li><li>Oversee Admissions process and campus-wide selection committees.</li></ul>Additional Physical DemandsWork is performed in a typical office environment.Minimum QualificationsBachelors Degree. A total of five years in education, training, and or/work experience in video game design and/or game development. Demonstrated experience with student programming and/or student advising in a university setting.Preferred Qualifications<ul><li>5 years' management experience in the game development industry.</li><li>1 year's experience teaching adults.</li><li>B.A. or B.S. in any related field.</li><li>10 years' experience in the game design or development industry.</li><li>2 years' experience coordinating or managing any related program.</li></ul>Knowledge, Skills and Abilities<ul><li>Demonstrated knowledge of game development.</li></ul>Appointment InformationThis is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after 9/27/2024. The budgeted salary is $65,000 to $90,000, We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements.Sponsorship for Work authorization is not available for this position.For more information on Civil Service classifications, please visit the SUCSS web site at <a href="https://www.sucss.illinois.gov/pages/classspec/default.aspx" target="_blank">www.sucss.illinois.gov/pages/classspec/default.aspx</a>.Application Procedures &amp; Deadline InformationApplications must be received by 6:00 pm (Central Time) on September 6th, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Please provide a cover letter, resume, transcripts and 3 professional references. Applications not submitted through <a href="https://jobs.illinois.edu" target="_blank">jobs.illinois.edu</a> will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact <a href="mailto:iSchool-HR@illinois.edu" target="_blank">iSchool-HR@illinois.edu</a>. For questions regarding the application process, please contact 217-333-2137.The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit <a href="https://www.hr.uillinois.edu/cms/one.aspx?portalId=4292&amp;pageId=5705" target="_blank">Required Employment Notices and Posters</a> to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and <a href="https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf" target="_blank">employment eligibility</a> review through <a href="https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf" target="_blank">E-Verify</a>.Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations <a href="https://illinois-accommodate.symplicity.com/public_accommodation" target="_blank">portal</a>, or by contacting the Accessibility &amp; Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing <a href="mailto:accessibility@illinois.edu" target="_blank">accessibility@illinois.edu</a>.Requisition ID: 1024043 Job Category: Administrative Apply at: <a href="https://jobs.illinois.edu" target="_blank">jobs.illinois.edu</a>

2 Administrative Staff Jobs in S Urbana Ave, Urbana, IL, USA