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06-Sep-2024<h4>Accounting Manager</h4>Harvard Kennedy School 66809BRPosition DescriptionThe Office of Financial Services (“OFS”) at Harvard Kennedy School (“HKS”) seeks a talented Accounting Manager to join our team. This position is part of a 14-person finance team and reports to the Controller, Director of Accounting and Financial Operations. The OFS team oversees the financial operations of HKS and supports and facilitates decision-making at the highest levels in key areas of financial management and strategic planning. Performs multiple diverse and complex accounting duties related to general ledger accounting, compliance, and reporting. Plays a vital role in overseeing financial operations, ensuring compliance with accounting standards and internal policies, and contributing to the accurate and transparent reporting of HKS’s financial activities. Advises faculty, students, and staff on HKS and University policies and procedures related to assigned duties and provides outstanding customer service to stakeholders across campus. General Ledger Accounting &amp; Analysis:<ul><li>Provides technical guidance and problem resolution for HKS financial community on various complex accounting matters.</li><li>Performs monthly account reconciliations, researching and resolving any noted variances.</li><li>Prepares journal entries in accordance with HKS and University policies and US GAAP, including monthly allocation entries to assess administrative fees for gifts and endowments and overhead share for sponsored funds.</li><li>Reviews and uploads internal transfer journal entries prepared by centers and departments.</li></ul>Financial Close &amp; Reporting:<ul><li>Manages quarterly and year-end closing processes, including preparation of period end journal entries, review of accruals, completion of flux analysis and internal controls checklist, and coordination with centers and departments to ensure timely and accurate reporting.</li></ul><ul><li>Participates in internal and external audits and tax reporting, providing necessary documentation and explanations.</li><li>Provides periodic and ad hoc reports to management for use in operations and strategic decision making.</li></ul>Internal Controls &amp; Compliance:<ul><li>Serves as lead technical expert on accounting standards, compliance regulations, and HKS and University policies and procedures.</li><li>Stays abreast of changes in accounting regulations and ensures the organization's adherence to relevant standards.</li><li>Ensures key financial internal controls are in place and operating effectively through periodic monitoring procedures.</li><li>Identifies opportunities for process improvement within the finance function and works collaboratively to implement enhancements.</li><li>Provides financial training for HKS faculty, administrators, and financial managers.</li></ul>Other Duties:<ul><li>Creates invoices in Oracle Accounts Receivable module upon request of centers and departments.</li><li>Represents HKS on various University committees and advisory groups.</li><li>Maintains a network of peers at other schools or in central administration to share and leverage best practices.</li><li>Collaborates with cross-functional teams, including finance, operations, and other departments, to gather information and support overall business goals.</li><li>Participates in special projects and initiatives as assigned by the Controller, Director of Accounting and Financial Operations.</li></ul>Basic Qualifications<ul><li>Bachelor’s degree in Accounting or equivalent work experience required</li><li>Minimum of 7 years’ relevant work experience</li><li>Supervisory experience</li></ul>Additional Qualifications and Skills<ul><li>Advanced degree (MBA or MS in Finance or Accounting) and/or CPA highly preferred.</li><li>In-depth understanding of GAAP accounting, regulatory requirements, and reporting as they relate to a higher education environment.</li><li>Familiarity with monitoring and audit functions relating to internal control compliance.</li><li>Previous experience with Harvard financial systems, grants management and federal/IRS compliance regulations preferred</li><li>7+ years related accounting/financial operations experience </li><li>Excellent analytical, problem-solving, and communication skills.</li><li>Detail-oriented with a high degree of accuracy and ability to meet deadlines.</li><li>Strong organizational and time-management skills.</li><li>Experience working with advanced Excel functions.</li><li>Strong interpersonal and communication skills.</li><li>Ability to navigate in a decentralized environment and work effectively with stakeholders at all levels of the organization.</li><li>Proven discretion with confidential information.</li><li>Ability to lead change management and positively influence diverse groups in a complex regulatory environment.</li></ul>Certificates and Licenses<ul><li>CPA Preferred</li></ul>Working Conditions<ul><li>Work is performed in an office setting</li></ul>Additional InformationLearn more about our work culture and see yourself at Harvard Kennedy School. We regret that the Harvard Kennedy School does not provide visa sponsorship. Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment. &nbsp; This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. &nbsp; Salary Range: $87,700 - $150,900 Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFinance Department Office LocationUSA - MA - Cambridge Job CodeF0058P Accountant IV Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade058DepartmentOffice of Financial ServicesUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, Education, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism &nbsp; At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-ES2

Harvard University FAS Human Resources

Accounting Manager

06-Sep-2024<h4>Staff Assistant III (Program Assistant, CAUSALab)</h4>Harvard T.H. Chan School of Public Health 66691BRJob SummaryThe Department of Epidemiology, at the Harvard T.H. Chan School of Public Health, studies the frequency, distribution, and determinants of disease in humans, a fundamental science of public health. In addition to pursuing ground-breaking global research initiatives, we educate and prepare future medical leaders and practitioners as part of our mission to ignite positive changes in the quality of health across the world. The CAUSALab is a Center in the Department of Epidemiology at the Harvard T.H. Chan School of Public Health. The Center uses data to investigate what works in medicine, public health, and policy. By combining sound methodology with high-quality data, the CAUSALab produces actionable causal inference with real-world impact. The Center also offers training on a methodological framework for causal inference research based on observational health databases (e.g., administrative claims, electronic health records, biobanks) and pragmatic randomized trials. The areas of work include infectious diseases, cardiovascular diseases, cancer, mental health, and pregnancy. To learn more about the CAUSALab, please visit: <a href="https://causalab.sph.harvard.edu/" target="_blank">https://causalab.sph.harvard.edu/</a>Position DescriptionThe Program Assistant will support CAUSALab by conducting complex administrative, programmatic, and research support duties. Reporting to Joanna Michalski, Assistant Director of Projects &amp; Operations at CAUSALab, and working in close collaboration with Dr. Miguel Hernan, the Director of CAUSALab. The Program Assistant will also provide administrative and financial support for two Center faculty members, including the Director and will be responsible for performing a wide range of duties to ensure smooth daily operations and effective administration of the Center. This position will require multi-tasking, providing accurate and timely results with attention to detail, and prioritizing and managing competing deadlines. Duties and responsibilities include, but are not limited to, the following: Administrative Support<ul><li>Schedule and facilitate meetings and conference calls</li><li>Coordinate travel arrangements for faculty, lab members, and visitors</li><li>Prepare and process corporate card expense reports, reimbursements, invoices, and other payment requests</li><li>Coordinate purchasing, ordering, and maintaining supplies and equipment</li><li>Draft and edit correspondences and documents</li><li>Maintain faculty websites up to date</li><li>Provide publication support, including proofreading manuscripts, entering references, submitting papers to academic journals, and managing PMCID numbers in the NIHMS system</li><li>Assist with CV/biosketch management</li></ul>Program Coordination<ul><li>Assist with academic and social events for the CAUSALab, including scheduling programs, reserving space, placing catering orders, requesting AV/IT support, and onsite support</li><li>Manage CAUSALab email account</li><li>Assist with CAUSALab summer short courses and CAUSALab events</li><li>Assist with on/off-boarding of lab members</li></ul>Research Coordination<ul><li>Coordinate regulatory compliance tasks for CAUSALab faculty, researchers, and students, including IRBs (Institutional Review Board) and DUA (Data Use Agreement) submissions, renewals, and amendments</li><li>Regularly maintain agreements and research compliance, keeping track of submission deadlines and requirements</li><li>Provide training for CAUSALab researchers and trainees on regulatory compliance policies and processes</li><li>Other related duties as assigned</li></ul>PLEASE NOTE: This position has a term appointment of 2 years from date of hire with the possibility of extension based on continued funding availability.&nbsp; PLEASE NOTE: Occasional evening work may be required to support program events. Basic Qualifications<ul><li>3+ years of related work experience required; a combination of education and work experience may be considered</li></ul>Additional Qualifications and SkillsThe following job-specific skills and competencies are preferred:<ul><li>Bachelor's Degree</li><li>Experience organizing events, conferences, and meetings &nbsp;</li><li>Experience and comfortability working with Microsoft Office products (Outlook, Word, Excel, and PowerPoint)</li><li>Highly organized with strong attention to detail and accuracy</li><li>Works well independently and takes initiatives&nbsp;</li><li>Excellent written, verbal, and interpersonal communication skills </li></ul>The following cultural competencies are also preferred:<ul><li>Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments</li><li>Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion </li><li>Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity</li></ul>Additional InformationJoin the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country! ----------<ul><li>The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.</li><li>Harvard University requires pre-employment reference checks and background screenings.</li><li>This position has a 90&nbsp;day orientation and review period.&nbsp;The O&amp;R period will be waived for any internal Harvard employee transfers.</li></ul>---------- The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code403033 Staff Assistant III Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade053DepartmentEpidemiologyUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingAt the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination. Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives. EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JW1

Staff Assistant III (Program Assistant, CAUSALab)

30-Aug-2024<h4>Assistant Director for Marketing</h4>Harvard School of Dental Medicine 66727BRJob SummaryThe Assistant Director for Marketing will lead the marketing efforts for Harvard School of Dental Medicine programs and business units with a primary focus on reaching audiences interested in HSDM’s educational programs and clinical care services. In collaboration with key stakeholders, the incumbent will analyze marketing needs and opportunities, and establish marketing and promotional strategies that attract new audiences and interest in programs and services. They will lead the work in setting schoolwide branding standards and style guides to create consistent and effective print and digital marketing materials, ad campaigns, webpages, and multimedia assets. The incumbent will evaluate and employ tools to enhance marketing efforts and customer acquisition and retention, including customer database management tools to facilitate greater communication and efficiency.Position Description<ul><li>Assesses the marketing and promotional needs of HSDM’s programs and business units, their position in the marketplace, and key growth opportunities.</li><li>Conducts and oversees a brand analysis, the establishment of key “brand pillars” and themes that resonate with HSDM audiences to guide positioning statements and messaging, aligning HSDM branding and sub-branding as appropriate.</li><li>Serves as a project manager overseeing marketing projects from initiation to completion, working with external vendors such as design firms, printers, and video production representatives as needed and delivering a wide variety of communications products including promotional videos, email newsletters, paid social media, and print collateral.</li><li>Creates and implements a style guide and templates for marketing materials to drive a unified look/feel/brand that is aligned with Harvard and HSDM brand standards and trademark policies.</li><li>Contributes to copyrighting and promotional positioning for market materials.</li><li>Analyzes use of webpages for ease of transactional use/conversions, monitors website traffic and user data, employs SEO and SEM to grow audience share.&nbsp;</li><li>Collaborates with the Assistant Director of Communications and Digital Content to create digital and social media campaigns designed to attract new visitors to the website and educational and clinical care offerings. Sets content strategy for paid promotions.&nbsp;</li><li>Establishes and enhances use of existing email database using CRM tool to professionalize and track communications to key audiences.</li><li>Monitors progress and trends, issues quarterly reports on marketing performance, advertising ROI and conversation rate.</li><li>Makes recommendations to business unit stakeholders for advertising campaigns, creative design, and program-specific budget allocations.</li><li>Manages project timelines and communicates with stakeholders regarding promotional requirements, status, and deadlines to ensure associated projects meet internal deadlines and budgets.</li><li>Contributes to the mission and vision of HSDM and models the School’s core values in all facets of the work.&nbsp;</li><li>Performs other related duties as assigned or requested.</li></ul>Basic Qualifications<ul><li>Bachelor’s degree in marketing, communications, or related field.</li><li>At least 5 years of relevant, professional experience.</li><li>Experience managing paid digital and print advertising campaigns with a focus on increasing product awareness and generating engagement.</li><li>In addition to your CV, please include a cover letter with your application.</li></ul>Additional Qualifications and Skills<ul><li>Exceptional interpersonal and project management skills, and a proven record of working collaboratively with a wide range of constituents.</li><li>Strong writing, communication, and interpersonal skills.</li><li>Ability to think strategically and act tactically.</li><li>Exceptional attention to detail.</li><li>Familiarity and experience working in Adobe Creative Suite, Canva, and website platforms.</li><li>Strong analytical skills and proficiency in data-driven decision making.</li><li>Knowledgeable in best practices for online content consumption, content strategy, and website usability.</li><li>Understanding of digital accessibility compliance.</li><li>Expertise developing strategic approaches to gathering website analytics, tracking, and tagging for marketing campaigns and business intelligence/data gathering.</li><li>Experience using SEO to drive traffic to websites for marketing efforts.</li><li>Experience investigating and deploying email databases and systems.</li><li>Ability to successfully pass a comprehensive background check at hire.</li></ul>Physical RequirementsIn a typical office settingMay be required to sit and/or stand for long periods of time.&nbsp;Working ConditionsThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Additional InformationHarvard School of Dental Medicine cannot offer visa support or work permission for this opportunity.&nbsp; &nbsp;In addition to your CV, please include a cover letter with your application. &nbsp;Commitment to Equity, Diversity, Inclusion, and Belonging:&nbsp; We are dedicated to being a community within which self-respect and mutual respect are understood and practiced, HSDM believes that compassion, fairness, and trust are fundamental values that enable our individual and collective well-being. We recognize the diversity of individuals within the community to be an essential ingredient to an inspiring, vigorous, and exciting culture. And we recognize that ethics and integrity provide the framework for all our efforts.&nbsp; HSDM Mission, Vision, and Core Values&nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionCommunications Department Office LocationUSA - MA - Boston Job CodeCM0757 Marketing/Sales Mgmt I Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade057DepartmentOffice of CommunicationsAnnual Salary Range$85,000 - $97,000Union00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCORI, Criminal, Employment, IdentityScheduleFull-time, M-F | Boston/Longwood &nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-MN1

Assistant Director for Marketing

30-Aug-2024<h4>Email Marketing Specialist</h4>Harvard Business School 66641BRJob SummaryAt Harvard Business School (HBS), we educate leaders who make a difference in the world. HBS is a global brand with a wide range of internal and external audiences. The Marketing &amp; Communications team (M&amp;C) leads marketing strategy for the School, and supports dozens of marketing or communications staff in other departments. We are seeking a detail-oriented professional who is passionate about email communication, email data management, and marketing automation platforms. Supporting the Director of Digital Marketing, this role will provide internal clients with expertise on how to build and manage successful email marketing campaigns. This includes email for various academic programs, research newsletters, internal communications, and event invitations. The person in this role will manage multiple email marketing platforms, any related technology integrations, and offer one-on-one technical support for email marketing tools during business hours. This position will require a deep understanding of marketing technologies and email best practices. The ideal candidate will love working with people and solving problems.Position Description<ul><li>Act as go-to expert for Salesforce Marketing Cloud and other email platforms.</li><li>Manage email platform account settings and user account permissions.</li><li>Develop email templates that meet client needs and brand standards.</li><li>Train new users to edit email templates, upload contact lists, and schedule emails.</li><li>Help internal clients adapt their email content to fit templates.</li><li>Respond to client questions and be helpful troubleshooting technical issues.</li><li>Manage email automations and workflows.</li><li>Provide ad-hoc email performance reporting.</li><li>Create webforms for newsletter signup pages and subscription management.</li><li>Guide Information Technology (IT) in implementation of various technology integrations.</li><li>Responsible for other duties as assigned.</li></ul>Basic Qualifications<ul><li>High School Diploma, GED, or equivalent is required.</li><li>5+ years related experience including 3+ years of hands-on work with email marketing platforms (Salesforce Marketing Cloud, Pardot, Klaviyo, Acoustic, HubSpot, ActiveCampaign, or similar).</li><li>Education beyond high school may count toward experience.</li><li>Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must.</li><li>Demonstrated successes in improving email marketing performance.</li></ul>Additional Qualifications and Skills<ul><li>Bachelor’s degree preferred.</li><li>Knowledge of email HTML strongly preferred.</li><li>Knowledge of Salesforce CRM strongly preferred.</li><li>Ability to manage multiple projects and balance priorities.</li><li>Ability to provide superior client service, while projecting positivity and confidence.</li><li>Strong communication and interpersonal skills.</li><li>Exceptional attention to detail.</li><li>Experience working in a large marketing team or marketing agency is preferred.</li></ul>Additional InformationThis role is 40 hours per week and is overtime eligible. This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice. We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role. A cover letter is required to be considered for this opportunity. Harvard Business School will not offer visa sponsorship for this opportunity. Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here <a href="https://www.hbs.edu/employment" target="_blank">https://www.hbs.edu/employment</a>.About UsFounded in 1908 as part of Harvard University, Harvard Business School is located on a 40-acre campus in Boston. Its faculty of more than 250 offers full-time programs leading to the MBA and PhD degrees, as well as more than 175 Executive Education programs, and Harvard Business School Online, the School’s digital learning platform. For more than a century, faculty have drawn on their research, their experience in working with organizations worldwide, and their passion for teaching, to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will go on to shape the practice of business and entrepreneurship around the globe.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionCommunications, General AdministrationDepartment Office LocationUSA - MA - Boston Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentMarketing and CommunicationsAnnual Salary Range$74,000 – $78,000 commensurate with experienceUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-MM1

Email Marketing Specialist

As the director you will be responsible for ensuring quality deliverables, on-time and within budget, and assisting the project team in value engineering and the pursuit of green initiatives. In this position you will execute all phases of the design process and prepare physical needs assessments, estimates, and bids. Responsibilities include engaging designers and coordinating details to ensure contractors have adequate details to deliver the work activities, reviewing bid proposals and recommending vendors, and reviewing contract documents and exhibits to communicate the intended scope of work. The person in this position will be expected to establish and manage job budgets and schedules, review invoices, monitor lien waivers and payments, and facilitate positive relationships with regulatory agencies. Additional responsibilities include participating in weekly construction update meetings, ensuring quality deliverables on-time and within budget, coordinating with university personnel, performing post-occupancy evaluations, and reinforcing a safe working environment as adhering to OSHA and other work requirements.The ideal candidate should be dedicated to effectively leading people and managing university processes. They must be proficient in Revit, AutoCAD, MS Word, Excel, and MS Project; have strong problem-solving skills; and should be able to promote strong relationships between contractors, suppliers, and university personnel. Additionally, they must be a self-motivated, self-managed individual with a strong work ethic who has excellent communication and supervisory skills.Minimum Qualifications: &nbsp;<ul><li>Minimum of a four-year degree in a related field and at least five years of construction management experience</li><li>Ability to read and understand architectural and engineering drawings and specifications with a thorough knowledge of all phases of the design and construction process</li><li>Knowledge of all applicable state, federal, and local laws and regulation with prior experience in preparing and monitoring complex budgets</li><li>Ability to interpret and apply law, local policy, and administrative and building code procedures or requirements</li><li>Ability to compile and analyze data with a proficiency in working with industry software and other types of technology</li></ul>Certificates, licenses, and registrations: <ul><li>Valid driver’s license</li><li>Registered architect or on the path to licensure</li><li>Able to pass DOT medical exam</li></ul>Travel required: <ul><li>20% to 40%</li></ul>Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.&nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.

Savannah College of Art and Design

Architect, Director of Construction Operations

Job Title Orchestra Operations Assistant Requisition Number DU12620 Department Name 8X232: Orchestra Work Location Lexington, KY Salary Range $12.00/hour Type of Position Student Position Time Status Part-Time Required Education Current UK Student Enrollment Required Related Experience NA Required License/Registration/Certification NA Physical Requirements NA Shift 10-20 hours per week. Position is for the 2023-24 academic year. Job Summary The Orchestra Operations Assistant will support UK Symphony Orchestra as an administrative and operations assistant in areas of orchestra administration and operations for classes, rehearsals, and performances, including assisting in the orchestra library. Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 12/31/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus.&nbsp; &nbsp;As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.&nbsp; &nbsp;Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

University of Kentucky

Orchestra Operations Assistant

29-Aug-2024<h4>Staff Assistant III (Administrative Assistant)</h4>Harvard T.H. Chan School of Public Health 66636BRJob SummaryThe Department of Biostatistics is a very busy and diverse department focused on research and teaching. Our 60+ faculty are leaders in the development of statistical methods for clinical trials and observational studies, studies on the environment, computational biology, and genomics/genetics.&nbsp; We offer degree programs in biostatistics, computational biology and data science; currently, more than 200 students are enrolled in these programs. Reporting to the Assistant Director of Administration, the Administrative Assistant will provide administrative and clerical support for the Department of Biostatistics, performing a wide range of duties to ensure smooth daily operations, effective administration, and clear communications in a fast-paced, diverse educational and research environment. In addition to providing general support for the Department, the incumbent will provide administrative support for the National Studies on Air Pollution and Health (NSAPH) group and its PIs. This Administrative Assistant will work with minimal supervision performing a wide range of complex and confidential duties, which requires using multiple software applications including MS Office (Word, Excel and Powerpoint), Outlook calendar and email, Concur expense management, Zoom video conferencing, and other Harvard software and systems. Position DescriptionDuties and responsibilities include, but are not limited to, the following: Department of Biostatistics support (60%):<ul><li>Serves as the administrative contact for assigned department faculty members</li><li>Arranges meetings among department faculty with internal and external participants; coordinates meeting dates, locations, etc.</li><li>Arranges domestic and international travel and accommodations for department faculty and their affiliated trainees, in alignment with the Harvard Travel Policy, the Business Expense Reimbursement Policy, and other administrative and financial policies</li><li>Compiles and prepares monthly corporate card reconciliation reports, as well as out-of-pocket expenses for reimbursement, including expenses from domestic and international travel for faculty and their affiliated trainees</li><li>Provides assistance with room scheduling, catering, IT requests, updating CVs, PMCIDs, etc.</li><li>Assists with Department events and other projects as needed</li><li>Manages inventory and purchases of office and kitchen supplies</li><li>Updates and regularly maintains department and faculty webpages</li><li>Provides support for troubleshooting Zoom and AV technical issues</li><li>Serves as liaison with Harvard operations, security, IT, etc. when needed</li><li>Other duties as assigned</li></ul>National Studies on Air Pollution and Health (NSAPH) group support (40%):<ul><li>Manages Professor Francesca Dominici’s calendar and schedules meetings, including research and project meetings for the NSAPH group</li><li>Provides general administrative support to Professor Dominici, including but not limited to room scheduling, catering, IT requests, and supply ordering.</li><li>Books and facilitates travel arrangements for Professor Dominici; processes corporate card reimbursements; submits all travel reimbursements; and ensures payment requests are submitted in proper format and in a timely manner</li><li>Creates and maintains filing system(s) for Professor Dominici, both electronic and paper, as needed</li><li>Regularly updates curriculum vitae, PMCID, and websites (Professor Dominici’s webpages and NSAPH group website)</li><li>Maintains NSAPH members training documentation to ensure compliance with data provider and funder requirements.</li><li>Provides onboarding and off-boarding support of NSAPH members to the research lab</li><li>Provides support for NSAPH project management</li><li>Performs other duties as assigned</li></ul>The Staff Assistant will observe a hybrid schedule, working at least three days a week in the office. Basic Qualifications<ul><li>3+ years of relevant experience is required; a combination of education and experience may be considered</li></ul>Additional Qualifications and SkillsThe following job-specific skills and competencies are preferred:<ul><li>Bachelor's Degree preferred</li><li>Harvard or other experience in academia</li><li>Experience providing complex administrative support in a high-profile environment with tact and diplomacy</li><li>Solid working knowledge of office processes and related computer software and electronic communications tools </li><li>Experience providing complex administrative support in a high-profile environment with tact and diplomacy</li><li>Solid working knowledge of office processes and related computer software and electronic communications tools</li><li>Experience working independently with minimal supervision</li><li>Experience handling complex and confidential information with discretion</li><li>Excellent computer skills, including proficiency with MS Office applications and web-based applications preferred</li><li>Experience being a flexible team player who can assist with other departmental duties</li><li>Strong communication and interpersonal skills</li><li>Works well across teams in supporting a variety of projects and constituencies preferred</li><li>Experience working in a fast-paced environment with multiple priorities</li><li>Strong organizational skills and attention to detail</li><li>Strong judgement &amp; discretion dealing with confidential information </li></ul>The following cultural competencies are also preferred:<ul><li>Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments</li><li>Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion </li><li>Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity</li></ul>Additional InformationJoin the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country! ----------<ul><li>The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.</li><li>Harvard University requires pre-employment reference checks and background screenings.</li><li>This position has a 90&nbsp;day orientation and review period. The O&amp;R period will be waived for any internal Harvard employee transfers.</li></ul>---------- The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code403033 Staff Assistant III Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade053DepartmentBiostatisticsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingAt the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination. Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives. EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JW1

Staff Assistant III (Administrative Assistant)

Title:Lecturer&nbsp;in Communication and Media Division: Provost's Office Department: College of Liberal Arts FLSA Status:&nbsp;Exempt Salary Range:&nbsp;per Lecturer&nbsp;Pay Schedule EEO Job Group:&nbsp;2 C7 Position Summary The Department of Communication and Media at the University of Southern Indiana invites applicants for lecturers to teach CMST 101: Introduction to Public Speaking and RTV 255: Media Production. Required Knowledge and Skills Part-time lecturers in&nbsp;public speaking&nbsp;are required to either: (1) have a minimum of a master’s degree in communication, or (2) hold a master’s degree in a different academic area and have successfully completed at least eighteen (18) graduate credit hours of communication coursework. Part-time lecturers in media production are required to either: (1) have a minimum of a master’s degree in communication, mass communication, or journalism, or (2) hold a master’s degree in a different academic area and have successfully completed at least eighteen (18) graduate credit hours of communication coursework, or (3) hold a master’s degree in a different academic area and have successfully completed at least 5 or more years of professional experience related to the specific area of teaching. About the Department For more information about the college, please visit <a href="https://www.usi.edu/liberal-arts/communications" target="_blank">https://www.usi.edu/liberal-arts/communications</a> Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials to the attention of the Search Committee Chair. Application materials should include: <ul><li>Letter of application/cover letter</li><li>Current curriculum vitae/resume</li><li>Unofficial transcripts showing the highest degree earned</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI&nbsp;will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement The University of Southern Indiana is an&nbsp;EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.

University of Southern Indiana

Lecturer in Communication and Media

27-Aug-2024<h4>Staff Assistant</h4>Faculty of Arts and Sciences 66600BRJob SummaryReports to the Manager of Financial Operations, the Staff Assistant position is part of a three-person team that provides complex administrative services and faculty support to the entire Department of Mathematics, including 21 Senior faculty, 20 Benjamin Peirce Fellows, 20 teaching faculty (Sr. Lecturers, Sr. Preceptors, Preceptors, Lecturers); 60 graduate students, 260 undergraduate math concentrators/joint concentrators; and numerous visiting faculty and researchers.The position supports a growing portfolio of programmatic, community-building events, research, and faculty/staff events. It also helps with a variety of departmental activities and projects of varying size and scope and handles multiple responsibilities and competing priorities with efficiency, attention to detail, discretion, and minimal supervision. Supports administrative, educational, research, and social events of varying scope and scale, including seminar series, special lectures, symposia, conferences, and special occasion gatherings.Position DescriptionGeneral Administration:<ul><li>Serves as subject matter expert and principal administrative contact and liaison to all Mathematic Department members and visitors providing timely information on policies and procedures.</li><li>Facilitates effective communication within and outside the Department. Provides strong customer service to all constituents seeking assistance in person, by phone, or by email. Addresses inquiries and/or routes them to the appropriate team member in a timely manner.</li><li>Supports the main office in all onboarding/off-boarding processes. Meets and greets incoming visitors. Helps with coordinating office keys and mailboxes and is a backup person for a few general department email accounts (mainoffice@math and seminars@math).</li><li>Provides administrative support to faculty, fellows, students, and visitors such as copying, scanning, printing, etc.</li><li>Composes, proofreads, edits, and prepares correspondence, including recommendation letters. Organizes electronic files on the Math Administrative Team Google Drive.</li><li>Receives, sorts, and distributes daily mail and packages.</li><li>Works closely with and serves as liaison with the Building Operations team on building-related matters.</li><li>Serves as liaison for all aspects of Ricoh and Xerox copiers, including monthly usage reports, ordering supplies, machine maintenance/repairs, etc. Coordinates the assignment of copy codes.</li><li>Serves as liaison for all aspects of Nespresso coffee machines, including monthly usage reports, ordering supplies, machine maintenance/repairs, etc.</li></ul>Events related:<ul><li>Assists with event planning, including instructional lunches and daily after-seminar social gatherings.</li><li>Helps with a moderate portfolio of events that includes but is not limited to community-building events, departmental receptions, lectures, conferences, seminars, staff events, and so forth.</li><li>Maintains main office, common areas, kitchen, copy/supply areas, and alcoves ensuring that these common spaces are neat and organized.</li><li>Maintains general inventory of supplies, keeping them organized, well stocked, and accessible. Purchases supply and reconciles own Purchasing Card into the applicable financial system.</li><li>Researching and recommending vendors/venues; negotiating contracts and tracking spending for review; internal and external communications; coordinating accommodations, transportation, registration, catering, security, and facilities; design and distribution of promotional and conference materials; event setup/take down; contracting and payment to internal and external vendors.</li></ul>Supplies:<ul><li>Maintains general inventory of supplies, including office and kitchen supplies, printer paper, toner cartridges, storage spaces, etc.</li><li>Keeps the supplies organized, well stocked, and accessible.</li><li>Purchases supply and reconciles own Purchasing Card into the applicable financial system.</li></ul> Other duties as required but not limited to:<ul><li>Assists the Mathematics Department administrative leadership team with various special projects.</li><li>Provides faculty support when necessary.</li><li>Provides logistical support and back-up coverage for other departmental staff as needed, including at in-person events and activities. Assists with daily routine and inquiries.</li><li>Helps with miscellaneous administrative and clerical support consistent with the role, including calendaring, scanning, online research, and ordering supplies.</li><li>Performs other duties as assigned.</li></ul>Basic QualificationsThree or more years of related experience. Education beyond high school may count towards experience. Experience with Zoom, Microsoft Office Suite (Word, and Excel), Adobe, Google Suit, Google Forms, and/ or Mac-based operating systems is required. .Additional Qualifications and SkillsExperience working in a university setting. Business training beyond high school or college background is strongly preferred.&nbsp; A team player who is flexible and comfortable working in a fast-paced, culturally diverse, multi-person office environment. Interacts professionally and diplomatically with faculty, researchers, staff, and visitors with diverse backgrounds and roles Demonstrate oral and written communication skills. Ability to handle confidential information with discretion. Ability to manage complex and multiple projects simultaneously to meet the required deadlines. Strong customer service and interpersonal skills. Capacity to learn new programs and technologies Ability to work independently with minimal supervision.&nbsp;Working ConditionsMonday - Friday, in-person in the office. Occasional weekends and overtime may be requiredAdditional InformationWe are unable to provide visa sponsorship for this positionWork Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process.&nbsp;BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403033 Staff Assistant III Work FormatOn-Site Sub-UnitSciences Salary Grade053DepartmentMathematicsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule35 hours per week Monday - Friday, in-person in the office. Occasional weekends and overtime may be requiredCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Staff Assistant

Imagine doing the best work of your career in a place where your efforts play a crucial role in managing and analyzing financial data to support strategic decision-making. Here you will be the key individual to help guide our institutions and company-level activities that include capital and investment decisions, supporting departments including IT, Marketing, Financial Aid, and key process management such as budget and forecast processes, in all aspects of finance. We are proud that West Coast University has been certified as a Great Place to Work for the fourth year in a row! We are over 110 years in education and still growing. Come work and grow with us!You will make an impact by:Providing budgeting, forecasting and actuals analysis in terms of revenue, expense, profit, and investment projects (campus, programs, initiatives) leveraging information from the past, present and expected future operations. Will be over the preparation of short and long-term forecasts of financial performance for use with internal management and external parties such as our bank partners, and creation of financial models to help investment and operational decision making.<ul><li>Creating financial models and analyses.</li><li>Leading the budgeting and forecasting for capital expenditures for the organization and coordinating business cases and requests.</li><li>Preparing short and long-term financial forecasts of financial performance for use with internal management and external parties.</li><li>Ensuring finances are managed according to University policies and procedures, legislation, GAAP, and Department of Education regulations.</li><li>Managing financial systems and maintaining full and accurate records.</li><li>Responding to auditors’ findings concerning finances and operations and overseeing required action to address any deficiencies.</li><li>Reviewing, analyzing, and comparing monthly and quarterly operating department financial results and KPIs against budget and forecast and other internal benchmarks, including working capital and cash flow analysis.</li><li>Preparing, analyzing, and maintaining cost data as required for regulatory reporting and for new program submissions on an ongoing basis and as requested.</li><li>Performing statistical, cost, and financial analysis of data reported in the various financial systems.</li><li>Coordinating and directing the preparation of the budget and financial forecasts, instituting, and maintaining other planning and control procedures (including the planning system) and analyzing and reporting variances.</li></ul>Your experience includes:<ul><li>Minimum of seven (7) years of related work experience, which includes 7+ years of progressive FP&amp;A experience, ideally in a public equity-backed company.</li><li>Experience leading a team, project, program, or function as well as the ability to work in a team-oriented environment under tight deadlines.</li><li>Ability to use effective communication skills, both verbal and written, including complex proposals and presentations, as this position will be presenting information to top management, public groups, and/or boards of directors and trustees.</li><li>Ability to read, analyze, and interpret common financial reports, and legal documents and manage resources.</li><li>Ability to work effectively in a fast-paced environment and manage multiple priorities utilizing strong time management abilities and attention to detail.</li><li>Ability to exercise the utmost confidentiality in every aspect.</li></ul>Education:<ul><li>Bachelor’s degree in accounting, cost accounting, finance, business administration or related field required; Master’s degree in accounting, cost accounting, finance, business administration or related field preferred.</li></ul>Compensation:<ul><li>$150,329.53 - $218,014.95 + Annual Bonus</li><li>Great Benefits Package</li><li>Hybrid position where you will work in our administrative office in Irvine 3 days/week and from your home office 2 days/week.</li></ul>&nbsp;#LI-CM1

258 Administrative Staff Jobs