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23-Feb-2024<h4>Coordinator, Donor Relations</h4>Harvard Business School 65019BRJob SummaryJoin a group of talented colleagues committed to excellence in delivering our mission to educate leaders who make a difference in the world, and encounter our amazing alumni who embody that mission professionally and personally. Grow your career here – be exposed to the inner workings of a first-class advancement office at a world-renowned business school, and develop your skills and experience. As an integral member of the Donor Relations department within the External Relations group at Harvard Business School, the Coordinator manages key administrative processes to support data integrity efforts and business processes for the entire Donor Relations team. Reporting to the Associate Director, this position facilitates donor-centric fund management and supports robust, complex donor recognition and stewardship programs.Position DescriptionDATA INTEGRITY<ul><li>Manages scheduled and ad hoc data integrity audits and updates, using both proactive and reactive measures.</li><li>Maintains and documents data quality standards, including understanding and supporting data privacy policies.</li><li>Executes a variety of data uploads and updates, conforming to set standards.</li><li>Collaborates with key stakeholders to improve the data collection processes.</li><li>Develops, documents, and implements best practices, continuously improving data management processes.</li><li>Supports information sharing across Donor Relations and serves as a resource to staff in maintaining data quality.</li></ul>REPORTING + METRICS<ul><li>Supports the Donor Relations operations through reporting, problem solving, software knowledge, and data analysis.</li><li>Compiles data for annual fund spending and donor communication projects, including campus partner meetings.</li><li>Creates fund-specific gift lists, historical beneficiary lists, financial histories of restricted funds, and lists of donors who have supported specific areas of interest on a regular and ad-hoc basis for the purposes of donor stewardship and cultivation as well as information sharing.</li><li>Produces and ensures the accuracy of lists for public recognition and engagement purposes, including donor society, designation specific, and event invitation lists.</li><li>Manages, collects, and shares monthly, quarterly, and annual metrics designed to measure departmental productivity.</li></ul>FUND MANAGEMENT<ul><li>Liaises with the HBS Financial Office and Harvard University Alumni &amp; Development Services group in regard to restricted fund creation and maintenance.</li><li>Judiciously manages and guides the establishment of an average of 50 new donor-created funds a year and ensures that almost 1,400 existing donor-established fund records are accurately and actively managed.</li><li>Serves as the main resource for Donor Relations and Development colleagues regarding donor and restricted fund information requests, providing transparent and responsive customer service to donors and campus partners.</li><li>In coordination with the HBS Financial Office ensures that almost 900 donor-friendly financial statements are produced on an annual basis.</li></ul>This role is also responsible for other duties as assigned. Basic Qualifications<ul><li>High School Diploma, GED, or equivalent is required.</li><li>5+ years of experience in an administrative support role(s) and/or related experience is required.</li><li>Education beyond high school may count toward experience.</li><li>Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must.</li></ul>Additional Qualifications and Skills<ul><li>Strong project and time management skills, with the ability to balance multiple priorities in a fast-paced environment.</li><li>Able to creatively problem solve, think strategically and to anticipate the impacts of decision-making across multiple departments. Takes initiative in addressing operational inefficiencies, offering creative solutions.</li><li>Demonstrates sound judgment, maturity, discretion, self-motivation, sense of humor and decision-making skills; exceptional attention to detail and proven ability to work with highly confidential information.</li><li>Strong interpersonal and communication skills. Communicates effectively with the ability to disseminate complex information and business rules to a wide audience with varying skill sets</li><li>Mastery of Excel.</li><li>Experience with Ellucian ADVANCE, QuickBase, QlikView and other Business Intelligence technologies desirable.</li><li>Motivated to learn and flexible to change.</li></ul>Additional InformationThis is a 40-hour/week, overtime-eligible position. This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA based campus 2 days per week. Specific days and schedule will be determined between you and your manager. We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role. A cover letter is required to be considered for this opportunity. Harvard Business School will not offer visa sponsorship for this opportunity. Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here <a href="https://www.hbs.edu/employment" target="_blank">https://www.hbs.edu/employment</a>.About UsFounded in 1908 as part of Harvard University, Harvard Business School (<a href="http://www.hbs.edu" target="_blank">www.hbs.edu</a>) is located on a 40-acre campus in Boston. The School offers two full-time MBA and PhD programs, more than 175 Executive Education programs, and certificates and courses through Harvard Business School Online. For more than a century, Harvard Business School faculty have drawn on their research, connection to practice, global expertise, and passion for teaching to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will shape the practice of business and entrepreneurship around the globe.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionAlumni Affairs and Development, General AdministrationDepartment Office LocationUSA - MA - Boston Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentExternal RelationsAnnual Salary Range$74,500 - $76,000 annually, commiserate with experienceUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KC1

Harvard University FAS Human Resources

Coordinator, Donor Relations

20-Feb-2024<h4>Finance and Grants Coordinator</h4>Faculty of Arts and Sciences 64978BRJob SummaryIn the Department of Molecular and Cellular Biology, we research and teach how the collective behavior of molecules and cells forms the basis of life. We are driven by a passion for discovery and value collaborative approaches to scientific inquiry, where connections between people fuel interdisciplinary science and break boundaries across varied experimental systems. Against a backdrop of cutting-edge biological research, we work as a team of educators and mentors to inspire and train the next generation of scientists and global citizens. The Department has an opening for a Finance and Grants Coordinator, who will be responsible for performing multiple diverse and complex financial accounting and research administration duties. This position will be essential to supporting the research of MCB faculty and their research groups and to sustain smooth financial and sponsored operations for MCB.&nbsp;Position DescriptionFinancial Accounting:<ul><li>Prepares and processes financial reports using on-line financial systems (Concur for travel reimbursement &amp; corporate cards, and Oracle Systems applications for office or lab supply orders and reconciling p-card transactions) all in accordance with university policy, sponsored agreements and Uniform Guidance</li><li>Assists in preparing and or active monitoring of billing and research agreements</li><li>Prepares invoices for billing and research agreements</li><li>Reviews HART reports such as the Travel and Entertainment report for general compliance rules and spending guidelines</li></ul>Research Administration:<ul><li>Prepares budgets, complex financial and progress reports to federal, foundational, and industry sponsors (utilizing GMAS for grant and contract terms, conditions, deadlines, and balances)</li><li>Monitors balances, expenditures and reconciles accounts utilizing research administration and reporting applications (including the MCB Financial Snapshot)</li><li>Presents data for use in planning and decision making (sponsored)</li><li>Reviews action memos and award notices to confirm accuracy, schedule required non-financial reports, and enter GL Budget</li><li>Provides pre- and post- award management for Principal Investigators</li><li>Assists with award closeout reporting</li><li>Assists with proposal submissions</li></ul>Administrative Support:<ul><li>Responsible for content and website updates for Open Scholar websites used by core administrative staff.</li><li>Responsible for actively monitoring the Microsoft Teams administrative help chat rooms and responding to inquiries, liaison to find answers, and provide live help as needed.</li><li>Performs others duties as assigned, providing a wide range of administrative support as needed</li></ul>Support for Financial Associates and Research Administration Team:<ul><li>Provides coverage for the financial associates and the research administration team, including B2P orders, Concur travel reports, preparing journals, and preparing GMAS requests.</li></ul>Basic Qualifications<ul><li>Three years of combined related experience with proven office administration and customer service skills required</li><li>Education may count towards experience</li></ul>Additional Qualifications and Skills<ul><li>Solid working knowledge of office processes and systems, and of related computer software and electronic communications tools</li><li>Communicate with excellent oral, written, and interpersonal skills</li><li>Ability to adapt and thrive in a fast paced, constantly changing environment</li><li>Provide strong attention to accuracy, detail, and organization</li><li>Identify and solve problems quickly and accurately</li><li>Prioritize and work under deadlines</li><li>Demonstrated commitment to customer service and willingness to assume increasing responsibilities</li><li>Experience with Excel and other applications in the Microsoft Office suite</li><li>Comfortably learn and use unfamiliar web-based technology</li></ul>Working ConditionsThis position offers hybrid remote/in person work flexibility. There is an expectation that employees be able to work in person in Cambridge, MA.Additional InformationIn order to be considered for this position, a cover letter and resume must be submitted.All formal written offer letters will be made by FAS HR.We are unable to provide visa sponsorship for this position.At the core of the MCB department is a commitment to foster an environment in which all individuals have the opportunity to thrive. It is our shared responsibility to create an inclusive culture, where we support and respect each other as colleagues. We embrace a diverse range of perspectives. expertise, identities, experiences, talents, and abilities. By continually strengthening this foundation of investing in the well-being of our people, we enable our community's growth and pursuit of the creative and innovative approaches that underlie scientific excellence.&nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFinance Department Office LocationUSA - MA - Cambridge Job Code403127 Financial Associate II Work FormatHybrid (partially on-site, partially remote) Sub-UnitSciences Salary Grade055DepartmentMolecular and Cellular BiologyUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule35 hours per weekCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KO1

Finance and Grants Coordinator

Job Description:ABOUT THE CHICAGO SCHOOLThe Chicago School educates the next generation of change-makers in innovative theory and culturally competent practice to strengthen the integrated health of individuals, organizations, and communities. We enroll over 6,000 students across 40+ academic programs culminating in a bachelor's, master's, or doctoral degree or a professional certificate, and our unique approach to impact-focused education has made us a leading nonprofit university for more than 40 years.As an employee at The Chicago School, you can become a member of a university community committed to true inclusion and equity. At The Chicago School, we celebrate individuals of all backgrounds and identities for who they are and what they can contribute. We take pride in hiring and retaining the most dynamic, talented, and passionate professionals who will help us continue to innovate for decades to come.POSITION SUMMARYThe Chicago School is seeking a Full Time Campus Operations Coordinator to assist with evening and weekend coverage. The Campus Operations Coordinator plays an essential role in supporting day-to-day operations and events on the Anaheim, CA campus. Reporting to the Campus Operations Manager, the Coordinator performs and coordinates tasks and activities to facilitate the optimal functioning of facilities, systems, and processes for faculty, staff, and students. PRINCIPAL DUTIESOperational Support<ul><li>Provide general administrative assistance to campus operations leadership.</li><li>Support the management of the campus operations inbox and respond to student, faculty, and staff requests related to campus operations.</li><li>Assist with daily opening and closing procedures for the campus.</li><li>Assist with scheduling and information management related to facilities usage and events.</li><li>Support the mailroom operations and delivery/acceptance of packages and mail.</li><li>Support the reception desk as needed.</li><li>Create and update ID cards for faculty, staff, and students.</li><li>Assist campus visitors and vendors.</li><li>Ensure exceptional customer service when interacting with campus community members.</li></ul>Facilities Management<ul><li>Support office moves, furniture reconfigurations, and classroom setups.</li><li>Provide support for on-campus events, including room reservations, setup, and takedown.</li><li>Maintain supply rooms and inventory levels of office supplies, kitchen items, and other essential campus materials.</li><li>Perform minor maintenance tasks and routine inspections to identify facility repair needs.</li></ul>Emergency Preparedness<ul><li>Be trained on emergency operations policies and procedures and be able to execute response plans on behalf of campus operations leadership if needed.</li></ul>BASIC QUALIFICATIONS<ul><li>High school diploma or GED.</li><li>1+ years of administrative experience in an office environment.</li><li>Proficiency with Microsoft Office suite and database management software.</li><li>Valid U.S. Driver’s License.</li><li>Availability to work evening and weekend hours.</li><li>Ability to lift, push, and pull approximately 50 pounds.</li></ul>PREFERRED QUALIFICATIONS<ul><li>Associate's or Bachelor's degree.</li><li>Experience in facility coordination or event planning.</li><li>Strong organizational and time management abilities.</li><li>Excellent written and verbal communication skills.</li><li>Ability to multi-task and manage competing priorities.</li></ul>COMPENSATION AND BENEFITSThis opportunity is budgeted at $16.00 - $25.64 per hour base compensation. Additional factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, and tuition reimbursement, click the link below.DISCLAIMERThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.Compensation &amp; BenefitsThis opportunity is budgeted at $16.00 - $25.64 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

Full Time Campus Operations Coordinator - Anaheim

Responsible for planning, coordinating, and managing all volunteer and bereavement program activities for the hospice program. Work as a member of the hospice team in providing hospice care. Responsible for implementing and supervising the volunteer and bereavement program for the delivery of related services.Duties and responsibilities<ul><li>Develop and maintain volunteer training and orientation program.</li><li>Recruit, educate and select volunteers.</li><li>Establish a need for volunteer services with the patient and family/caregiver and the entire hospice team.</li><li>Supervise and evaluate volunteers in a timely and appropriate manner.</li><li>Maintains monthly statistics.</li><li>Maintains current personnel files for volunteers.</li><li>Reevaluate the volunteer and bereavement programs as necessary.</li><li>Coordinator support/education meetings.</li><li>Attends interdisciplinary group meetings.</li><li>Provides information to individuals and community groups about hospice volunteer and bereavement services.</li><li>Participates as needed in the budget preparation for program development.</li><li>Actively participates in quality assessment performance improvement teams and activities.</li><li>Accepts and performs other related duties and responsibilities.</li><li>Design materials for distribution to families of eligible for and/or receiving Hospice bereavement services.&nbsp;</li><li>Plan and implement bereavement group events.</li><li>Oversee bereavement follow-up by patient care staff and volunteers.&nbsp;</li><li>Conduct the bereavement section of the IDG.</li><li>Maintains bereavement and volunteer resources libraries for the community and staff.</li><li>Oversee the bereavement services program utilizing professional staff and volunteers.</li><li>Coordinates and oversees all bereavement mailings.</li></ul>Requirements/QualificationsMust be able to work independently, make judgments based on assessments and data available, and act accordingly. Must be flexible, innovative, and possess good interpersonal skills. Must be able to cope with mental and emotional stress and demonstrate emotional stability.&nbsp;<ul><li>Demonstrated ability to read, write, and speak English.</li><li>Basic computer skills</li><li>Must possess good verbal and written communication skills.</li><li>Must be able to meet deadlines, work under limited supervision.</li><li>Ability to supervise, coordinate, and evaluation, bereavement and volunteer services.</li><li>Understand hospice philosophy.</li><li>Ability to organize and develop volunteer hospice personnel for both patient and organizational needs.</li><li>Ability to manage a group of individuals providing volunteer time who will be considered employees.</li><li>Valid state driver’s license.</li><li>Motor Vehicle driving record satisfactory to the agency and its insurance providers.</li><li>Proof of motor vehicle insurance.&nbsp;</li></ul>Education, training, and experience<ul><li>College degree in health or human services-related field.</li><li>Minimum of two years experience in a related field preferred.&nbsp;</li><li>Experience or education in grief or loss counseling.</li></ul>What makes Westminster-Canterbury on Chesapeake Bay unique?Founded in 1982, Westminster-Canterbury on Chesapeake Bay is a faith based, not-for-profit, Life Plan Continuing Care Community to serve older adults of all beliefs, their families and the broader community.Our waterfront community, located on the southern shore of Chesapeake Bay in Virginia Beach, in a beautiful, resort-like setting, provides innovative and comprehensive services designed to offer independent living, assisted living, and nursing care solutions.Our employees, residents and guests carry out our mission daily: Creating community to foster joy and well-being.&nbsp;We maintain a close and friendly culture for our staff and residents by adhering to our Values of achieving excellence by giving and expecting:RESPECT for each Person.PASSION for what we do.PROFESSIONALISM in all we do.Westminster-Canterbury on Chesapeake Bay is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability or veteran status. Candidates are screened, in accordance with the Code of Virginia, with the State Police criminal background check including sex offender crimes. All new hires are subject to a Pre-Employment Drug Screen and receiving the flu shot.DAY ONE BENEFITS FOR ALL FULL-TIME HIRES!<ul><li>Dental Insurance</li><li>Vision Insurance</li><li>Same Day Pay-Get early pay access through UKG and get paid without waiting for your paycheck!</li><li>Direct Deposit</li><li>Employee Assistance Program</li><li>Excellent Advancement Opportunities</li><li>Identity Theft Plan</li><li>Legal Resources</li><li>Life Insurance</li><li>Long-term Disability Insurance</li><li>Medical Insurance</li><li>Paid Time Off (PTO)</li><li>Retirement Plan with Employer Match</li><li>Scholarship Program for Employees/Family Members</li><li>Short-term Disability Insurance</li><li>Six (6) Paid Holidays</li><li>Team Member Discounts</li><li>Tuition Assistance</li><li>Student Loan Repayment Assistance</li><li>On-Site Gym, Salon, Clinic &amp; Pharmacy</li><li>No Agency use for any clinical positions</li><li>Bus Passes</li><li>Monthly Toll Allotment</li></ul>

Bereavement & Volunteer Coordinator

SUMMARY:&nbsp;Westminster-Canterbury on Chesapeake Bay (WCCB) is building a new independent senior living tower in Virginia Beach with 226 residential units and is seeking a Personalization Specialist to assist future residents choose their home finishes and upgrades. WCCB is made up of a vast team of talented and committed individuals, all dedicated to our mission: creating community to foster joy and well-being.&nbsp; The Personalization Specialist role will start in Q2 of 2024.Throughout the next three years, while our new community is under construction, the Personalization Specialist will be responsible for communicating with our future residents and assisting them in their choices of interior finishes. Once the resident finishes selections are complete, the Personalization Specialist&nbsp; will continue to work with future residents as they plan for their move-in.If you have a positive and professional manner, are eager to work with clients and lead them through our customization process we would like to hear from you.&nbsp; This position requires a high level of focus and attention to detail combined with an ability to prioritize and manage time efficiently. We expect this team member to have the drive and dedication to learn and grow within our growing organizationPOSITION SUMMARYThe Personalization/Design Specialist will handle all details of future resident finish selections for the Bay Tower Expansion:<ul><li>Manage the personalization process from beginning to end—including developing relationships with future residents, providing support and feedback throughout their decision-making process</li><li>Reach-out to future residents to schedule their Personalization appointment(s) and provide them with selection choices.</li><li>Present selection choices that are available, upgrades and cost estimates for any changes or upgrades chosen. Assist them with color pallet choices and finishes based on their expressed tastes and preferences.</li><li>Coordinate with the project manager on customization requests, capturing the scope of the request so that the project manager can create a cost estimate.</li><li>Conduct follow-up Personalization appointment(s) with future residents to ensure timely decisions are made.</li><li>Throughout the personalization process ensure documentation is complete to ensure choices are accurately documented, signed off, etc.</li><li>Communicate with internal and external project team members to ensure all selections are documented on time.</li></ul>The Personalization/Design Specialist will also manage the move-in process for 226 residences in the Bay Tower Expansion., including but not limited to:<ul><li>Create and maintain a move-in master plan and schedule to allow smooth and timely move-ins for the Bay Tower.</li><li>Assist future residents with move-in logistical details and support needed to assure a timely move to the community.</li><li>Work with all future resident’s move-in vendors to assure all WCCB logistics, requirements and processes are adhered to through the move-in process.</li><li>Participates in home turnover and ready process to assure a timely home readiness program. Includes participating in punch lists and ready lists, which are coordinated by the project manager.</li><li>Coordinate all new resident move-in details for the Bay Tower.</li><li>Assure assembly and preparation of move-in materials.</li><li>Assure move-in day logistics are in place and covered.</li><li>Track all Bay Tower resident communication in WC’s database Enquire.</li></ul>Our ideal candidate has a minimum of 5 years previous personalization (design) experience or related experience with superb interpersonal and project management skills:<ul><li>Detail-oriented, self-starter that can complete tasks with minimal supervision</li><li>Highly organized and self-confident</li><li>Ability to interpret floor plans</li><li>Must be accustomed to responsibility for personal workload and tasks in a deadline-oriented environment</li><li>Able to set and meet internal and external deadlines and ensure necessary deliverables are achieved on time</li><li>Work in our team environment in a supportive manner</li></ul>Our candidate must have significant experience with MS and google suite applications. Westminster-Canterbury on Chesapeake Bay&nbsp; uses cutting edge technology through Blue Fingerprint personalization software, Enquire CRM system, touch screen presentation systems, slide decks, and video, and as such it’s important the candidate is willing to be proactive and learn.RELATIONSHIPS:Reports to the Vice President of Marketing &amp; Development&nbsp; &nbsp;This job description identifies the general nature and level of work to be performed. It is not an exhaustive list of responsibilities, duties, or skills required of an employee. The organization reserves the right to change or modify this job description at any time.&nbsp; &nbsp;&nbsp; &nbsp;What makes Westminster-Canterbury on Chesapeake Bay unique?Founded in 1982, Westminster-Canterbury on Chesapeake Bay is a faith based, not-for-profit, Life Plan Continuing Care Community to serve older adults of all beliefs, their families and the broader community.Our waterfront community, located on the southern shore of Chesapeake Bay in Virginia Beach, in a beautiful, resort-like setting, provides innovative and comprehensive services designed to offer independent living, assisted living, and nursing care solutions.Our employees, residents and guests carry out our mission daily: Creating community to foster joy and well-being.&nbsp;We maintain a close and friendly culture for our staff and residents by adhering to our Values of achieving excellence by giving and expecting:RESPECT for each Person.PASSION for what we do.PROFESSIONALISM in all we do.Check us out on Facebook: @WCBayCareersStay updated on Westminster-Canterbury on Chesapeake Bay's response to COVID-19: <a href="https://www.wcbay.com/coronavirus" target="_blank">https://www.wcbay.com/coronavirus</a>See this exciting video of The Hoy Center: <a href="https://drive.google.com/file/d/1Rk5JWgrnBcIOjtH3uj1FD49AcIRFykX8/view?usp=sharing" target="_blank">https://drive.google.com/file/d/1Rk5JWgrnBcIOjtH3uj1FD49AcIRFykX8/view?…</a>Westminster-Canterbury on Chesapeake Bay is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability or veteran status. Candidates are screened, in accordance with the Code of Virginia, with the State Police criminal background check including sex offender crimes. All new hires are subject to a Pre-Employment Drug Screen and receiving the flu shot.DAY ONE BENEFITS FOR ALL FULL-TIME HIRES!<ul><li>Dental Insurance</li><li>Vision Insurance</li><li>Same Day Pay-Get early pay access through UKG and get paid without waiting for your paycheck!</li><li>Direct Deposit</li><li>Employee Assistance Program</li><li>Excellent Advancement Opportunities</li><li>Identity Theft Plan</li><li>Legal Resources</li><li>Life Insurance</li><li>Long-term Disability Insurance</li><li>Medical Insurance</li><li>Paid Time Off (PTO)</li><li>Retirement Plan with Employer Match</li><li>Scholarship Program for Employees/Family Members</li><li>Short-term Disability Insurance</li><li>Six (6) Paid Holidays</li><li>Team Member Discounts</li><li>Tuition Assistance</li><li>Student Loan Repayment Assistance</li><li>On-Site Gym, Salon, Clinic &amp; Pharmacy</li><li>No Agency use for any clinical positions</li><li>Bus Passes</li><li>Monthly Toll Allotment</li></ul>

Design & Move-in Coordinator

Westminster-Canterbury on Chesapeake Bay&nbsp;is currently hiring a Full Time Marketing and&nbsp;Outreach Coordinator for Westminster Canterbury At Home.&nbsp;Westminster Canterbury At Home&nbsp;offers personalized and exceptional Home Health Care, Home Care, and Hospice services in private home settings in Virginia Beach and surrounding areas.&nbsp;Our Full-Time employees are eligible for Medical, Dental, and Vision Benefits on the FIRST day of employment!What will I do?Our Marketing and Outreach Coordinator is responsible for planning and implementing marketing and sales activities for Westminster-Canterbury at Home programs.<ul><li>Develops and maintains contact with key, targeted referral sources toward the generation of new referrals.</li><li>Develops new referral sources and follows up with discharged clients to determine their need to re-establish services.</li><li>Provides referral sources with current information on services.</li><li>Responsible for achievement of individual sales/volume goals as developed and prioritized by Director of Outreach.</li><li>Develops and coordinates referrals leading to these programs.</li><li>Coordinates and facilitates client referral and intake, conducts, as needed, a pre-admission review of clients and obtains, as appropriate, written orders from physicians.</li><li>Appropriately identifies needs of community seniors.</li><li>Coordinates education and program services to meet identified needs.</li></ul>What do I need for this role?<ul><li>Bachelor's Degree or equivalent in related field or Registered Nurse or LPN</li><li>One-year experience in home health/hospice work environment (preferred)</li><li>Experience in marketing activities, preferably in the home health/hospice environment</li><li>Two years of sales experience desired, preferably in the home health/hospice environment</li><li>Valid Virginia state driver's license</li><li>Motor Vehicle Driving Record satisfactory to Westminster-Canterbury and its insurance providers</li></ul>What makes Westminster-Canterbury on Chesapeake Bay unique?Founded in 1982, Westminster-Canterbury on Chesapeake Bay is a faith based, not-for-profit, Life Plan Continuing Care Community to serve older adults of all beliefs, their families and the broader community.Our waterfront community, located on the southern shore of Chesapeake Bay in Virginia Beach, in a beautiful, resort-like setting, provides innovative and comprehensive services designed to offer independent living, assisted living, and nursing care solutions.Our employees, residents and guests carry out our mission daily: Creating community to foster joy and well-being.&nbsp;We maintain a close and friendly culture for our staff and residents by adhering to our Values of achieving excellence by giving and expecting:RESPECT for each Person.PASSION for what we do.PROFESSIONALISM in all we do.Check us out on Facebook: @WCBayCareersStay updated on Westminster-Canterbury on Chesapeake Bay's response to COVID-19: <a href="https://www.wcbay.com/coronavirus" target="_blank">https://www.wcbay.com/coronavirus</a>See this exciting video of The Hoy Center: <a href="https://drive.google.com/file/d/1Rk5JWgrnBcIOjtH3uj1FD49AcIRFykX8/view?usp=sharing" target="_blank">https://drive.google.com/file/d/1Rk5JWgrnBcIOjtH3uj1FD49AcIRFykX8/view?…</a>Westminster-Canterbury on Chesapeake Bay is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability or veteran status. Candidates are screened, in accordance with the Code of Virginia, with the State Police criminal background check including sex offender crimes. All new hires are subject to a Pre-Employment Drug Screen and receiving the flu shot.DAY ONE BENEFITS FOR ALL FULL-TIME HIRES!<ul><li>Dental Insurance</li><li>Vision Insurance</li><li>Same Day Pay-Get early pay access through UKG and get paid without waiting for your paycheck!</li><li>Direct Deposit</li><li>Employee Assistance Program</li><li>Excellent Advancement Opportunities</li><li>Identity Theft Plan</li><li>Legal Resources</li><li>Life Insurance</li><li>Long-term Disability Insurance</li><li>Medical Insurance</li><li>Paid Time Off (PTO)</li><li>Retirement Plan with Employer Match</li><li>Scholarship Program for Employees/Family Members</li><li>Short-term Disability Insurance</li><li>Six (6) Paid Holidays</li><li>Team Member Discounts</li><li>Tuition Assistance</li><li>Student Loan Repayment Assistance</li><li>On-Site Gym, Salon, Clinic &amp; Pharmacy</li><li>No Agency use for any clinical positions</li><li>Bus Passes</li><li>Monthly Toll Allotment</li></ul>

Outreach Coordinator (Full Time) (Home Health & Hospice)

Westminster-Canterbury on Chesapeake Bay&nbsp;is currently hiring a Full Time Home Health- Health Information Coordinator for Westminster Canterbury at Home.Westminster Canterbury At Home&nbsp;offers personalized and exceptional Home Health Care, Home Care, and Hospice services in private home settings in Virginia Beach and surrounding areas.&nbsp;Our Full-Time employees are eligible for Medical, Dental and Vision Benefits on their FIRST day of employment!What will I do?The Home Health- Health Information Coordinator reviews and manages Home Health medical record documentation and completes data entry of clinical information.<ul><li>Completes quality control reviews of documentation and notifies clinicians of missed or questionable items.</li><li>Manages physician order process.</li><li>Coordinates with billing coordinator for timely release of billing claims.</li></ul>What do I need for this role?<ul><li>Must complete certification in diagnosis coding and OASIS (COS-O) within 3 years</li><li>Two years of office experience, preferably in a healthcare setting</li><li>Two years of experience in using Word and Excel</li><li>Must have excellent attention to detail and be able to identify errors or omissions in documentation</li><li>Valid driver's license and reliable vehicle</li></ul>What makes Westminster-Canterbury on Chesapeake Bay unique?Founded in 1982, Westminster-Canterbury on Chesapeake Bay is a faith based, not-for-profit, Life Plan Continuing Care Community to serve older adults of all beliefs, their families and the broader community.Our waterfront community, located on the southern shore of Chesapeake Bay in Virginia Beach, in a beautiful, resort-like setting, provides innovative and comprehensive services designed to offer independent living, assisted living, and nursing care solutions.Our employees, residents and guests carry out our mission daily: Creating community to foster joy and well-being.&nbsp;We maintain a close and friendly culture for our staff and residents by adhering to our Values of achieving excellence by giving and expecting:RESPECT for each Person.PASSION for what we do.PROFESSIONALISM in all we do.Check us out on Facebook: @WCBayCareersStay updated on Westminster-Canterbury on Chesapeake Bay's response to COVID-19: <a href="https://www.wcbay.com/coronavirus" target="_blank">https://www.wcbay.com/coronavirus</a>See this exciting video of The Hoy Center: <a href="https://drive.google.com/file/d/1Rk5JWgrnBcIOjtH3uj1FD49AcIRFykX8/view?usp=sharing" target="_blank">https://drive.google.com/file/d/1Rk5JWgrnBcIOjtH3uj1FD49AcIRFykX8/view?…</a>Westminster-Canterbury on Chesapeake Bay is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability or veteran status. Candidates are screened, in accordance with the Code of Virginia, with the State Police criminal background check including sex offender crimes. All new hires are subject to a Pre-Employment Drug Screen and receiving the flu shot.DAY ONE BENEFITS FOR ALL FULL-TIME HIRES!<ul><li>Dental Insurance</li><li>Vision Insurance</li><li>Same Day Pay-Get early pay access through UKG and get paid without waiting for your paycheck!</li><li>Direct Deposit</li><li>Employee Assistance Program</li><li>Excellent Advancement Opportunities</li><li>Identity Theft Plan</li><li>Legal Resources</li><li>Life Insurance</li><li>Long-term Disability Insurance</li><li>Medical Insurance</li><li>Paid Time Off (PTO)</li><li>Retirement Plan with Employer Match</li><li>Scholarship Program for Employees/Family Members</li><li>Short-term Disability Insurance</li><li>Six (6) Paid Holidays</li><li>Team Member Discounts</li><li>Tuition Assistance</li><li>Student Loan Repayment Assistance</li><li>On-Site Gym, Salon, Clinic &amp; Pharmacy</li><li>No Agency use for any clinical positions</li><li>Bus Passes</li><li>Monthly Toll Allotment</li></ul>

Home Health - Health Information Coordinator (Full Time)

Westminster-Canterbury on Chesapeake Bay&nbsp;is currently hiring a Connections Program Specialist.Schedule:&nbsp;9-5WHAT YOU WILL DO:&nbsp;Implements and manages the therapeutic recreational needs of the residents participating in the Connections Program, to include physical, social, emotional, vocational, spiritual and cognitive needs, enabling them to function at their highest possible level. The Specialist is responsible for facilitating a sustainable program, at the direction of the Connections Program Coordinator, which attracts participants from multiple levels of care and potential outside clients from the community.&nbsp;<ul><li>Implements and manages the therapeutic recreational needs of the residents participating in the Connections Program.&nbsp;</li><li>Responsible for delivering therapeutic activities that meet the individual needs of participants as a part of their overall plan of care.&nbsp;</li><li>Facilitating a sustainable program that attracts participants from multiple levels of care that may be experiencing physical and/or cognitive impairment, and potential outside clients from the community.</li><li>Implements special projects to address the needs of residents.</li><li>At the direction of the Connections Program Coordinator, lead large and small group activities and one-on-one with individuals, making any necessary changes to assure successful results for all.</li><li>Provides documentation for programs &amp; services.&nbsp; Provides pertinent input regarding changes and modifications in the activity plan of care that will assist in overall program and services improvements.&nbsp;</li><li>Documents participation or regression consistent with regulatory compliance in via electronic medical record.</li><li>Must demonstrate the ability to communicate effectively; verbally and in writing to complete specific tasks related to the Connections Programs.&nbsp;</li><li>Interacts with residents in a manner compliant with their rights at all times.</li><li>Performs all other duties as assigned.</li></ul>WHAT YOU WILL NEED TO BE SUCCESSFUL:<ul><li>Healthcare related degree.&nbsp;</li><li>Experience in a health care or long term care setting and working with seniors.&nbsp;</li><li>One or more years of experience working with older individuals with dementia preferred.</li><li>Ability to utilize Microsoft Office and Google Apps software programs.&nbsp;</li><li>Ability to work well under pressure.</li><li>Willingness to grow and develop professionally through continuing education and training.</li></ul>PHYSICAL REQUIREMENTS:<ul><li>Ability to assist residents in wheelchairs, walkers.</li><li>Ability to assist residents boarding and getting off the bus&nbsp;</li><li>Ability to climb stairs&nbsp;</li><li>Ability to set up for activities and moving/rearranging rooms furniture as necessary.</li></ul>What makes Westminster-Canterbury on Chesapeake Bay unique?Founded in 1982, Westminster-Canterbury on Chesapeake Bay is a faith based, not-for-profit, Life Plan Continuing Care Community to serve older adults of all beliefs, their families and the broader community.Our waterfront community, located on the southern shore of Chesapeake Bay in Virginia Beach, in a beautiful, resort-like setting, provides innovative and comprehensive services designed to offer independent living, assisted living, and nursing care solutions.Our employees, residents and guests carry out our mission daily: Creating community to foster joy and well-being.&nbsp;We maintain a close and friendly culture for our staff and residents by adhering to our Values of achieving excellence by giving and expecting:RESPECT for each Person.PASSION for what we do.PROFESSIONALISM in all we do.Check us out on Facebook: @WCBayCareersStay updated on Westminster-Canterbury on Chesapeake Bay's response to COVID-19: <a href="https://www.wcbay.com/coronavirus" target="_blank">https://www.wcbay.com/coronavirus</a>See this exciting video of The Hoy Center: <a href="https://drive.google.com/file/d/1Rk5JWgrnBcIOjtH3uj1FD49AcIRFykX8/view?usp=sharing" target="_blank">https://drive.google.com/file/d/1Rk5JWgrnBcIOjtH3uj1FD49AcIRFykX8/view?…</a>Westminster-Canterbury on Chesapeake Bay is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability or veteran status. Candidates are screened, in accordance with the Code of Virginia, with the State Police criminal background check including sex offender crimes. All new hires are subject to a Pre-Employment Drug Screen and receiving the flu shot.DAY ONE BENEFITS FOR ALL FULL-TIME HIRES!<ul><li>Dental Insurance</li><li>Vision Insurance</li><li>Same Day Pay-Get early pay access through UKG and get paid without waiting for your paycheck!</li><li>Direct Deposit</li><li>Employee Assistance Program</li><li>Excellent Advancement Opportunities</li><li>Identity Theft Plan</li><li>Legal Resources</li><li>Life Insurance</li><li>Long-term Disability Insurance</li><li>Medical Insurance</li><li>Paid Time Off (PTO)</li><li>Retirement Plan with Employer Match</li><li>Scholarship Program for Employees/Family Members</li><li>Short-term Disability Insurance</li><li>Six (6) Paid Holidays</li><li>Team Member Discounts</li><li>Tuition Assistance</li><li>Student Loan Repayment Assistance</li><li>On-Site Gym, Salon, Clinic &amp; Pharmacy</li><li>No Agency use for any clinical positions</li><li>Bus Passes</li><li>Monthly Toll Allotment</li></ul>

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