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04-Sep-2024<h4>Health Assistant II</h4>University Health Services 66674BRJob SummaryThe Health Assistant II provides outstanding healthcare and patient service.&nbsp; Serves as the primary contact with patients including, greeting patients on the phone and in person, routing messages, making appointments, collecting co-pays, registering patients, and managing patient flow.&nbsp; Administrative duties also include maintaining the referral database, assisting with correspondence, developing and printing reports, and maintaining files.&nbsp; Clinical duties include assisting with specimen collection and readying examination rooms, assisting clinicians in carrying out tests, and providing support and instructions to patients.&nbsp; Performs other related duties as required.Position DescriptionDUTIES AND RESPONSIBILITIES:&nbsp;ADMINISTRATIVE:&nbsp;<ul><li>Follows standard work when opening and closing the clinic&nbsp;</li><li>Collects and records payments for insurance co-payments&nbsp;</li><li>Efficiently books appointments utilizing all functions of the appointment system&nbsp;</li><li>Knows which questions to ask to appropriately book appointments for a multitude of specialties&nbsp;</li><li>Understands the insurance limitations and refers patients to member services for accurate information&nbsp;</li><li>Manages emergency phone calls according to protocol&nbsp;</li><li>Maintains current Heart Saver certification&nbsp;</li><li>Knows which questions to ask to successfully transfer calls, interrupt the physician, or take a message&nbsp;</li><li>Use proper phone etiquette to avoid blind transfers to others&nbsp;</li><li>Assists patients in making appointments for testing done outside HUHS&nbsp;</li><li>Accurately assesses, sorts, and distributes lab results to clinicians&nbsp;</li><li>Maintains patient privacy, confidentiality, and a safe patient environment&nbsp;</li><li>Properly handles patient requests for medical record and x-ray information&nbsp;</li></ul>CLINICAL:&nbsp;<ul><li>Handles specimens correctly using two patient identifiers and assures proper labeling of specimens&nbsp;</li><li>Understands principles of infection control and maintains universal precautions at all times&nbsp;</li><li>Utilizes full knowledge of instrument handling, cleaning, and sterilization Assists during minor surgeries in surgical specialties, dermatology, urology, and OB/GYN&nbsp;</li><li>Assists clinicians during patient exams by helping patients prepare for their examination, chaperoning, and assisting when necessary&nbsp;</li><li>Maintains exam room supplies assuring expiration dates are monitored and supply is adequat</li></ul> AGE SPECIFIC COMPETENCIES:&nbsp;Provides care to the adolescent through utilization of the following:&nbsp;a. Supplements explanations with reasons for “why?”&nbsp; b. Encourages questions regarding fears.&nbsp; c. Allows adolescent to maintain control.&nbsp; d. Realizes there may be resistance.&nbsp; e. Provides privacy.&nbsp;Provides care to the adult patient through utilization of the following:&nbsp;a. Recognizes anxiety regarding potential chances in lifestyle resulting from illness.&nbsp; b. Provides education based on learning needs.&nbsp; Provides care to the geriatric patient through utilization of the following when appropriate:&nbsp; a. Speaks distinctly due to loss of ability to discriminate sounds.&nbsp; b. Slows pace of explanation due to slowed cognitive functioning.&nbsp; c. Focuses objectives directly in line of vision due to decreased visual acuity.&nbsp; d. Maintains a safe environment based upon physical and psychological functions&nbsp;COMPLIANCE:&nbsp;<ul><li>Adheres to the expectations and professional responsibilities of the department.&nbsp;&nbsp;</li><li>Employs the standards, practices, and procedures of the department.&nbsp;&nbsp;</li><li>Completes and complies with HUHS training requirements including HIPAA Privacy and Security.&nbsp;&nbsp;</li><li>Reports non-compliance incidents to the supervisor, manager, and/or Compliance Officer.&nbsp;</li></ul>Basic Qualifications<ul><li>Graduate of medical and/or nursing assistant program&nbsp;</li><li>Two years of patient service experience&nbsp;</li></ul>Additional Qualifications and Skills<ul><li>Administrative experience in a healthcare environment&nbsp;</li><li>Knowledge of Microsoft Office applications&nbsp;</li><li>Excellent interpersonal, organizational, and communication skills&nbsp;</li><li>Good judgment, ability to identify and set priorities, multi-task, and work well with deadlines&nbsp;</li><li>Ability to handle confidential information with discretion&nbsp;</li><li>Willingness to learn new skills and to work as part of a team in a changing environment&nbsp;</li><li>Bilingual skills preferred&nbsp;</li></ul>Certificates and LicensesMedical or Nursing Assistant program certificatePhysical RequirementsAll Harvard University Health Services (HUHS) staff and staff affiliates are considered Health Care Workers and as a condition of employment must provide documentation of the following:&nbsp;&nbsp;<ul><li>Letter of good health from your personal health care provider.&nbsp;&nbsp;</li><li>TB skin test (within past 3 months) or, if known skin test positive, documentation of previous chest x-ray, information about any past treatment.&nbsp;&nbsp;</li><li>Documentation of immunity (positive antibody titers) for Measles, Mumps, Rubella and Varicella.&nbsp;&nbsp;</li><li>Proof of appropriate past immunization for Measles, Mumps, Rubella and Varicella.&nbsp;</li><li>Hepatitis B vaccine series – required for staff with possible exposure to blood or blood borne pathogens.&nbsp;&nbsp;</li><li>A current Flu vaccine (this season) and Covid vaccines to include the Primary series and Bivalent Booster.&nbsp;&nbsp;</li></ul>The required medical documentation/medical clearances can often be obtained by contacting your Pediatrician, PCP, medical provider. Titers, TB Skin testing can be performed by appointment at Occupational Health facilities.&nbsp;HUHS continues to place the highest priority on the health, safety and wellbeing of its faculty, staff and students, as well as the wider community. Being up to date with COVID vaccination, annual flu vaccination and other required medical vaccinations and documentation are required as a condition of employment at HUHS. You may claim exemption from the vaccine requirements for medical or religious reasonsWork Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsHarvard University Health Services (HUHS) is a campus-based health care organization devoted exclusively to members of the Harvard community. Our work includes multi-specialty ambulatory medical care, behavioral and mental health services, and campus public health. HUHS also manages two self-funded health insurance plans, the Harvard University Group Health Plan (HUGHP, for university employees and dependents) and the Student Health Insurance Plan (SHIP, for students and dependents).&nbsp;BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionHealth Care Department Office LocationUSA - MA - Cambridge Job Code403049 Health Assistant II Work FormatOn-Site Sub-Unit------------ Salary Grade052DepartmentMedical SpecialtiesUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Appointment End Date01-Jan-2025Pre-Employment ScreeningCriminal, IdentityScheduleSchedule:&nbsp;&nbsp;Monday - Friday: 7 hours each day&nbsp;Total: 35 hours per week&nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University Health Services is committed to fostering a diverse, inclusive, and equitable workplace in which all employees feel valued and have a sense of belonging. These principles are integral to our work and are at the core of who we are. We actively seek applicants with demonstrated commitment and/or experience promoting and fostering a working and learning environment that is supportive of individuals from diverse backgrounds. We welcome, respect, and embrace individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, abilities, beliefs, and values.&nbsp;EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Harvard University FAS Human Resources

Health Assistant II

04-Sep-2024<h4>Community Engagement and Diversity Outreach Coordinator</h4>Harvard John A. Paulson School of Engineering and Applied Sciences 66683BRJob SummaryUnder the direction of the Director of Community Engagement and Diversity Outreach (CEDO) at the School of Engineering and Applied Sciences (SEAS), the Community Engagement and Diversity Outreach Coordinator is responsible for finance, logistics, and communications for several federally sponsored Center associated programs, including the Research Experience for Undergraduates (REU) that address science and engineering workforce development and diversity, as well as science and engineering literacy. The Coordinator serves as the principal administrative contact and liaison for internal and external offices and program constituencies. A significant part of this position entails financial and grant support, in addition to managing logistics for programs and events. Works independently with minimal supervision in a work environment of multiple and conflicting priorities; anticipates and resolves problems and updates the supervisor on the status of projects. Travels locally and nationally for recruitment and committee meetings. Oversees work of students, temps, and volunteers.&nbsp;Position DescriptionFinancial/Grants Management&nbsp;<ul><li>Manages over $1 million in combined funding. Develops detailed budgets for specific programs and events and monitors monthly financial reports. Maintains financial documentation, tracks expenses, and coordinates account projections. Provides summaries and analysis of expenditures. Makes decisions on expenditures within defined budget parameters. Provides assistance with progress reports and JIT (just-in-time) requests.</li><li>Administers contracts, grants, and gift accounts, which may include working with external agencies and coordinating other related financial support functions. Acts as liaison to the SEAS Research Administration office for all aspects of pre-and post-award grants management. Coordinates information from collaborators. Ensures compliance with federal regulations.</li><li>Uses online University financial systems to process financial transactions, such as reimbursements for travel, corporate card payments, and purchasing card reconciliation.&nbsp; &nbsp;</li></ul>Administrative Support for Programs&nbsp;<ul><li>Serves as principal administrative liaison to SEAS administrative offices.</li><li>Develops admissions timeline and manages the application and post-admission processes for programs, including the REU and K-12 student and teacher programs.</li><li>Creates and delivers student workshops for CEDO programs including the REU and K-12 programs. Works with university partners to support student engagement. Troubleshoots issues.&nbsp;</li><li>Coordinates on-campus, off-campus, and virtual events for multiple audiences (K-12, undergraduate, and general public).</li><li>Consults with University offices and maintains records to ensure compliance with University policies regarding intellectual property, safety, privacy, and minors on campus.</li><li>Negotiates with hotels, caterers, and vendors; makes recommendations for food and activities for participants; oversees housing, classroom, AV, and other facilities on behalf of programs.</li><li>Develops promotional and recruitment materials for programs for undergraduates, K-12 students and teachers, and public events. Oversees the maintenance of program websites and maintains a social media presence. Handles publicity for events.</li><li>Manages complex calendars; arranges meetings, appointments, and travel.&nbsp;</li><li>Gathers and analyzes information required for administrative reporting. Performs library/research work and summarizes findings.</li><li>Handles purchasing using Harvard's iProcurement system and maintains inventory of supplies for the office and related events.&nbsp;</li><li>Functions as a member of a team, contributing as needed to ensure the success of all programs.&nbsp; &nbsp;</li></ul>&nbsp;Program Recruitment&nbsp;Travel&nbsp;&nbsp;<ul><li>Manages booth reservations at relevant conferences to promote programs and recruit students.</li><li>Manages conference&nbsp;travel calendar and follows up with relevant GSAS and SEAS stakeholders to coordinate representation at the designated conferences.&nbsp;&nbsp;</li><li>Organizes supplies needed for conference booths, such as brochures, banners, giveaways, etc.&nbsp;</li><li>Arranges&nbsp;travel for staff, students, and other personnel, including self to attend conferences.&nbsp;</li><li>Reconciles expenses related to recruitment activities.&nbsp;&nbsp;&nbsp;</li></ul>Basic Qualifications<ul><li>Minimum of 5 years of related experience; education beyond high school may count towards experience.</li><li>Budget/financial management experience</li><li>Microsoft Office skills</li></ul>Additional Qualifications and Skills<ul><li>Availability to work evenings and weekends and travel locally several times per month for recruitment and committee meetings is required.</li><li>A college degree strongly preferred, or an equivalent of education plus relevant experience.</li><li>Solid working knowledge of basic financial concepts and tools (e.g., overhead, general ledger, reporting, spreadsheet manipulation, and funding types) preferred. Experience with grants management preferred.</li><li>Significant experience working with MS Office Suite is required, especially with Excel. Experience with other software such as Photo Shop, Illustrator, web design, and database programs is a plus. Must possess the ability to learn and adapt to new systems quickly, including emerging office technologies and communication tools. Experience using Harvard financial systems and iProcurement is a plus.</li><li>Excellent communication (verbal and written), interpersonal, customer service, and organizational and time management skills.&nbsp;</li><li>Ability to work independently and contribute as a member of a team, develop relationships with a wide variety of internal and external constituencies, provide a high level of customer service, and handle confidential information with discretion.&nbsp;</li><li>Demonstrated ability to work under and meet tight deadlines with interruptions, accuracy, and attention to detail; ability to adapt and respond quickly to last minute changes and requests.</li><li>Ability to work independently with minimal supervision, make appropriate adjustments to workflow, take initiative and problem solve. Dependability and timeliness are essential.&nbsp;</li><li>The successful candidate must be able to balance the need to be both detail-oriented and strategic, and work in a fast-paced environment.</li></ul>Physical RequirementsMust be able to travel locally.Working ConditionsThe work is performed in an office and lab environment.Additional Information<ul><li>This is an on-site position (5 days/week) based in Allston, MA.&nbsp;</li><li>The Harvard John A. Paulson School of Engineering and Applied Sciences does not provide visa sponsorship for administrative and staff positions.</li><li>Applicants should submit a resume and cover letter.&nbsp;</li><li>The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.</li></ul>Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsAbout SEAS The Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard’s teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation, and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit&nbsp;<a href="http://www.seas.harvard.edu" target="_blank">www.seas.harvard.edu</a>.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Allston Job Code403040 Coordinator II Work FormatOn-Site Sub-Unit------------ Salary Grade055DepartmentSEAS Educational OutreachUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. SEAS Commitment to Diversity SEAS is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Some of our core values include respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CB1

Community Engagement and Diversity Outreach Coordinator

30-Aug-2024<h4>Assistant Director for Marketing</h4>Harvard School of Dental Medicine 66727BRJob SummaryThe Assistant Director for Marketing will lead the marketing efforts for Harvard School of Dental Medicine programs and business units with a primary focus on reaching audiences interested in HSDM’s educational programs and clinical care services. In collaboration with key stakeholders, the incumbent will analyze marketing needs and opportunities, and establish marketing and promotional strategies that attract new audiences and interest in programs and services. They will lead the work in setting schoolwide branding standards and style guides to create consistent and effective print and digital marketing materials, ad campaigns, webpages, and multimedia assets. The incumbent will evaluate and employ tools to enhance marketing efforts and customer acquisition and retention, including customer database management tools to facilitate greater communication and efficiency.Position Description<ul><li>Assesses the marketing and promotional needs of HSDM’s programs and business units, their position in the marketplace, and key growth opportunities.</li><li>Conducts and oversees a brand analysis, the establishment of key “brand pillars” and themes that resonate with HSDM audiences to guide positioning statements and messaging, aligning HSDM branding and sub-branding as appropriate.</li><li>Serves as a project manager overseeing marketing projects from initiation to completion, working with external vendors such as design firms, printers, and video production representatives as needed and delivering a wide variety of communications products including promotional videos, email newsletters, paid social media, and print collateral.</li><li>Creates and implements a style guide and templates for marketing materials to drive a unified look/feel/brand that is aligned with Harvard and HSDM brand standards and trademark policies.</li><li>Contributes to copyrighting and promotional positioning for market materials.</li><li>Analyzes use of webpages for ease of transactional use/conversions, monitors website traffic and user data, employs SEO and SEM to grow audience share.&nbsp;</li><li>Collaborates with the Assistant Director of Communications and Digital Content to create digital and social media campaigns designed to attract new visitors to the website and educational and clinical care offerings. Sets content strategy for paid promotions.&nbsp;</li><li>Establishes and enhances use of existing email database using CRM tool to professionalize and track communications to key audiences.</li><li>Monitors progress and trends, issues quarterly reports on marketing performance, advertising ROI and conversation rate.</li><li>Makes recommendations to business unit stakeholders for advertising campaigns, creative design, and program-specific budget allocations.</li><li>Manages project timelines and communicates with stakeholders regarding promotional requirements, status, and deadlines to ensure associated projects meet internal deadlines and budgets.</li><li>Contributes to the mission and vision of HSDM and models the School’s core values in all facets of the work.&nbsp;</li><li>Performs other related duties as assigned or requested.</li></ul>Basic Qualifications<ul><li>Bachelor’s degree in marketing, communications, or related field.</li><li>At least 5 years of relevant, professional experience.</li><li>Experience managing paid digital and print advertising campaigns with a focus on increasing product awareness and generating engagement.</li><li>In addition to your CV, please include a cover letter with your application.</li></ul>Additional Qualifications and Skills<ul><li>Exceptional interpersonal and project management skills, and a proven record of working collaboratively with a wide range of constituents.</li><li>Strong writing, communication, and interpersonal skills.</li><li>Ability to think strategically and act tactically.</li><li>Exceptional attention to detail.</li><li>Familiarity and experience working in Adobe Creative Suite, Canva, and website platforms.</li><li>Strong analytical skills and proficiency in data-driven decision making.</li><li>Knowledgeable in best practices for online content consumption, content strategy, and website usability.</li><li>Understanding of digital accessibility compliance.</li><li>Expertise developing strategic approaches to gathering website analytics, tracking, and tagging for marketing campaigns and business intelligence/data gathering.</li><li>Experience using SEO to drive traffic to websites for marketing efforts.</li><li>Experience investigating and deploying email databases and systems.</li><li>Ability to successfully pass a comprehensive background check at hire.</li></ul>Physical RequirementsIn a typical office settingMay be required to sit and/or stand for long periods of time.&nbsp;Working ConditionsThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Additional InformationHarvard School of Dental Medicine cannot offer visa support or work permission for this opportunity.&nbsp; &nbsp;In addition to your CV, please include a cover letter with your application. &nbsp;Commitment to Equity, Diversity, Inclusion, and Belonging:&nbsp; We are dedicated to being a community within which self-respect and mutual respect are understood and practiced, HSDM believes that compassion, fairness, and trust are fundamental values that enable our individual and collective well-being. We recognize the diversity of individuals within the community to be an essential ingredient to an inspiring, vigorous, and exciting culture. And we recognize that ethics and integrity provide the framework for all our efforts.&nbsp; HSDM Mission, Vision, and Core Values&nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionCommunications Department Office LocationUSA - MA - Boston Job CodeCM0757 Marketing/Sales Mgmt I Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade057DepartmentOffice of CommunicationsAnnual Salary Range$85,000 - $97,000Union00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCORI, Criminal, Employment, IdentityScheduleFull-time, M-F | Boston/Longwood &nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-MN1

Assistant Director for Marketing

29-Aug-2024<h4>Custodian A</h4>Campus Services 66607BRJob SummaryFacilities Maintenance Operations (FMO) offers building &amp;landscape maintenance, and custodial services to Harvard faculties and departments on a fee-for-service basis. All services are provided in strict accordance with customer-determined standards. As such, FMO operates as an in-house alternative to contractor services and therefore must manage itself under the same principles that guide any successful maintenance service business.Position DescriptionAs described in the customer service level agreement, may include but not limited to: Performs routine and specialized cleaning of academic and non-academic spaces, including but not limited to: offices, dormitories, laboratories, libraries, athletic facilities, classroom and assembly spaces, restrooms, common areas and entryways, as assigned. Maintains all assigned areas in a clean, orderly, and sanitary manner. Sanitizes bathroom surfaces, fixtures, and food handling/preparation areas. Restocks restroom and kitchen area consumable supplies daily. Broom sweeps, dry/damp/wet mops hard surface floors and stairs as assigned. Dusts and/or washes furniture, walls, and horizontal surfaces. Vacuums carpeted floor surfaces using light and/or heavy-duty vacuums. Empties and cleans trash and recycling receptacles and moves trash and recyclables to designated pick-up points. Strips, waxes and burnishes floors using power floor machines. Operates heavy-duty wet pick-up machines to remove liquids from floor surfaces. Washes interior windows and first floor exterior windows. May be assigned to perform residential housekeeping during Reunion/Commencement events. Performs related duties as required. May be required to move furniture or other heavy objects for extended periods of time. Performs snow removal assignments including shoveling, sweeping, and applying ice melt or sand. May be required to operate equipment, including heavy floor machines. May be required to use ladders on a regular basis. May be required to work occasional overtime in support of business&nbsp;needs.Basic Qualifications• A minimum of 1 year cleaning industry experience required • Basic proficiency in the English language including reading, writing, and speakingAdditional Qualifications and Skills<ul><li>&nbsp;Provide responsive customer support in all phases of custodial and related building operations.</li><li>Must be quality focused, customer service oriented and able to routinely communicate clearly in the English language with co-workers and customers in a professional environment.</li><li>Must observe and comply with all standard safety codes and practices and perform work in accordance with recognized industry and university standards.</li><li>May be assigned to work independently or as part of a team under the guidance and direction of the Area Supervisor and/or Crew Chief. Must be available to respond to off hour emergencies as needed.</li><li>May be required to work occasional overtime in support of business needs.</li></ul>&nbsp; Physical RequirementsAbility to perform repetitive tasks as listed in the Duties and Responsibilities. Such tasks require repetitive stooping, bending, reaching, and carrying, especially to vacuum, sweep and mop stairwells, perform high and low dusting or cleaning, etc. Must be able to tolerate dust and other airborne particles as well as approved cleaning chemicals. Must be able to lift and carry up to 40 lb. routinely, on a daily basis. May be required to lift and carry five-gallon pails of cleaning liquids at various times (weighing up to 40lbs.)Working ConditionsEmergency Status Designation: • Critical Operations Personnel Special Requirements: Required to wear a clean, neat uniform and maintain a professional image at all times. Must display and wear an ID badge at all timesAdditional InformationThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFacilities Department Office LocationUSA - MA - Cambridge Job Code220001 Custodian A Work FormatOn-Site Salary Grade000DepartmentCustodial ServicesUnion01 - Serv Emp Int Loc 615-Custodial Hourly Rate and/or Rate Range$27.18-$27.84Time StatusPart-time Pre-Employment ScreeningCriminal, Drug Testing, Employment, IdentityScheduleSunday &amp; Saturday 2:30pm-11:00pm Monday, Tuesday &amp; Wednesday 3:30pm-11:00pm Days Off: Thursday &amp; Friday Location: Harvard Art MuseumsCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Custodian A

29-Aug-2024<h4>Staff Assistant III (Administrative Assistant)</h4>Harvard T.H. Chan School of Public Health 66636BRJob SummaryThe Department of Biostatistics is a very busy and diverse department focused on research and teaching. Our 60+ faculty are leaders in the development of statistical methods for clinical trials and observational studies, studies on the environment, computational biology, and genomics/genetics.&nbsp; We offer degree programs in biostatistics, computational biology and data science; currently, more than 200 students are enrolled in these programs. Reporting to the Assistant Director of Administration, the Administrative Assistant will provide administrative and clerical support for the Department of Biostatistics, performing a wide range of duties to ensure smooth daily operations, effective administration, and clear communications in a fast-paced, diverse educational and research environment. In addition to providing general support for the Department, the incumbent will provide administrative support for the National Studies on Air Pollution and Health (NSAPH) group and its PIs. This Administrative Assistant will work with minimal supervision performing a wide range of complex and confidential duties, which requires using multiple software applications including MS Office (Word, Excel and Powerpoint), Outlook calendar and email, Concur expense management, Zoom video conferencing, and other Harvard software and systems. Position DescriptionDuties and responsibilities include, but are not limited to, the following: Department of Biostatistics support (60%):<ul><li>Serves as the administrative contact for assigned department faculty members</li><li>Arranges meetings among department faculty with internal and external participants; coordinates meeting dates, locations, etc.</li><li>Arranges domestic and international travel and accommodations for department faculty and their affiliated trainees, in alignment with the Harvard Travel Policy, the Business Expense Reimbursement Policy, and other administrative and financial policies</li><li>Compiles and prepares monthly corporate card reconciliation reports, as well as out-of-pocket expenses for reimbursement, including expenses from domestic and international travel for faculty and their affiliated trainees</li><li>Provides assistance with room scheduling, catering, IT requests, updating CVs, PMCIDs, etc.</li><li>Assists with Department events and other projects as needed</li><li>Manages inventory and purchases of office and kitchen supplies</li><li>Updates and regularly maintains department and faculty webpages</li><li>Provides support for troubleshooting Zoom and AV technical issues</li><li>Serves as liaison with Harvard operations, security, IT, etc. when needed</li><li>Other duties as assigned</li></ul>National Studies on Air Pollution and Health (NSAPH) group support (40%):<ul><li>Manages Professor Francesca Dominici’s calendar and schedules meetings, including research and project meetings for the NSAPH group</li><li>Provides general administrative support to Professor Dominici, including but not limited to room scheduling, catering, IT requests, and supply ordering.</li><li>Books and facilitates travel arrangements for Professor Dominici; processes corporate card reimbursements; submits all travel reimbursements; and ensures payment requests are submitted in proper format and in a timely manner</li><li>Creates and maintains filing system(s) for Professor Dominici, both electronic and paper, as needed</li><li>Regularly updates curriculum vitae, PMCID, and websites (Professor Dominici’s webpages and NSAPH group website)</li><li>Maintains NSAPH members training documentation to ensure compliance with data provider and funder requirements.</li><li>Provides onboarding and off-boarding support of NSAPH members to the research lab</li><li>Provides support for NSAPH project management</li><li>Performs other duties as assigned</li></ul>The Staff Assistant will observe a hybrid schedule, working at least three days a week in the office. Basic Qualifications<ul><li>3+ years of relevant experience is required; a combination of education and experience may be considered</li></ul>Additional Qualifications and SkillsThe following job-specific skills and competencies are preferred:<ul><li>Bachelor's Degree preferred</li><li>Harvard or other experience in academia</li><li>Experience providing complex administrative support in a high-profile environment with tact and diplomacy</li><li>Solid working knowledge of office processes and related computer software and electronic communications tools </li><li>Experience providing complex administrative support in a high-profile environment with tact and diplomacy</li><li>Solid working knowledge of office processes and related computer software and electronic communications tools</li><li>Experience working independently with minimal supervision</li><li>Experience handling complex and confidential information with discretion</li><li>Excellent computer skills, including proficiency with MS Office applications and web-based applications preferred</li><li>Experience being a flexible team player who can assist with other departmental duties</li><li>Strong communication and interpersonal skills</li><li>Works well across teams in supporting a variety of projects and constituencies preferred</li><li>Experience working in a fast-paced environment with multiple priorities</li><li>Strong organizational skills and attention to detail</li><li>Strong judgement &amp; discretion dealing with confidential information </li></ul>The following cultural competencies are also preferred:<ul><li>Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments</li><li>Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion </li><li>Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity</li></ul>Additional InformationJoin the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country! ----------<ul><li>The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.</li><li>Harvard University requires pre-employment reference checks and background screenings.</li><li>This position has a 90&nbsp;day orientation and review period. The O&amp;R period will be waived for any internal Harvard employee transfers.</li></ul>---------- The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code403033 Staff Assistant III Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade053DepartmentBiostatisticsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingAt the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination. Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives. EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JW1

Staff Assistant III (Administrative Assistant)

29-Aug-2024<h4>Health Assistant II Float</h4>University Health Services 66640BRJob SummaryThe Float Health Assistant II provides clinical and administrative support according to coverage needs in the Internal Medicine and Urgent Care departments. Clinical duties include, but are not limited to preparing examination rooms, performing EKGs and waived testing, maintaining patient flow, providing patient instruction regarding preparation of tests/procedures, preparing medical records ensuring that confidentiality is maintained, and assisting clinicians during examinations and minor procedures. Administrative duties include assisting patients on the phone and in person, checking patients in and collecting copays, scheduling appointments (including outside tests), and other general office responsibilities, including sending out letters and routing messages to clinicians.&nbsp; Performs other related duties as required.&nbsp; DUTIES AND RESPONSIBILITIES:&nbsp;<ul><li>As a member of the clinical care team, assures the safe and satisfactory care of patients.&nbsp;</li><li>Opens and closes the clinic according to written protocol.&nbsp;</li><li>Collects and records all payments including insurance co-payments, inoculations, fee for service, and medical equipment.&nbsp;</li><li>Demonstrates the ability to schedule patient appointments utilizing all functions of the appointment system.&nbsp;</li><li>Completes all the necessary information in scheduling patient appointments.&nbsp;&nbsp;</li><li>Knowledgeable about and able to articulate insurance limitations to patients understanding when to refer patients to Member Services.&nbsp;</li><li>Handles all emergency phone calls appropriately, efficiently, and according to emergency protocol.&nbsp;&nbsp;</li><li>Schedules outside tests for patients.&nbsp;</li><li>Appropriately sorts and distributes lab results to clinicians.&nbsp;</li><li>Responds appropriately to patient requests for medical record information.&nbsp;</li><li>Performs data entry.&nbsp;</li><li>Performs general office responsibilities including typing and sending out letters.&nbsp;</li><li>Assists patients by providing directions, escorting, transporting and ensuring their comfort and safety.&nbsp;</li></ul>Position DescriptionDUTIES AND RESPONSIBILITIES CONTINUED:&nbsp;CLINICAL:&nbsp;<ul><li>Sets priorities in organizing activities for the day to assure excellent patient care in conjunction with the clinical team and group leader.&nbsp;</li><li>Demonstrates flexibility when unexpected changes in assignment occur.&nbsp;</li><li>Identifies own learning needs and requests assistance from others when needed.&nbsp;</li><li>Documents care provided using appropriate forms.&nbsp;</li><li>Communicates to other staff members/group leader and/or clinician prior to leaving unit for break or lunch periods and prior to leaving for the day in order to ensure appropriate unit coverage.&nbsp;</li><li>Maintains adequate inventory of exam room supplies.&nbsp;</li><li>Monitors expiration dates of relevant supplies.&nbsp;</li><li>Maintains adequate preparation of examination rooms at the beginning and end of the day and between each patient contact.&nbsp;</li><li>Completes and documents daily exam room surveillance checks.&nbsp;</li><li>Demonstrates skill and proficiency in maintaining patient flow.&nbsp;</li><li>Demonstrates the ability to identify and respond to potential life threatening situations during telephone encounters.&nbsp;</li><li>Demonstrates universal precautions in all care delivery.&nbsp;</li><li>Demonstrates principles of medical asepsis through proper hand washing techniques, proper handling and disposal of infectious wastes, and proper handling of specimens.&nbsp;&nbsp;</li><li>Adheres to policy and procedure regarding handling and processing of all specimens.&nbsp;</li><li>Assists clinicians with pelvic examinations and pap smears.&nbsp;</li><li>Provides patient instruction regarding preparation of tests/procedures.&nbsp;</li><li>Carries out proper procedure for reporting faulty equipment.&nbsp;&nbsp;</li><li>Monitors PPI insuring nothing is viewed by patients or unauthorized personnel.&nbsp;</li><li>Communicates abnormal findings/changes in patient status to appropriate team member.&nbsp;</li><li>Maintains current CPR recertification.&nbsp;</li></ul>COMPETENCIES:&nbsp;<ul><li>Demonstrates the ability to obtain and document accurate vital signs including temperature, blood pressure, pulse and respiratory rate.&nbsp;&nbsp;</li><li>As requested, accurately performs and documents postural vital signs.&nbsp;</li><li>Accurately performs and documents visual acuity testing.&nbsp;</li><li>Demonstrates knowledge and skill necessary to perform waived testing. Demonstrates the ability to fit patients with canes or crutches and instruct them in the correct use of these devices.&nbsp;</li><li>Demonstrates the ability to set up an oxygen delivery system.&nbsp;&nbsp;</li><li>Demonstrates the ability to set up nebulizer equipment.&nbsp;</li><li>Demonstrates the ability to perform and document pulse oximetry.&nbsp;</li><li>Demonstrates the ability to recognize a negative PPD skin test result.&nbsp;</li></ul>AGE SPECIFIC COMPETENCIES:&nbsp;Adolescent:&nbsp;<ul><li>Supplements explanations with reasons for “why?”&nbsp;</li><li>Encourages questions regarding fears.&nbsp;</li><li>Allows adolescent to maintain control.&nbsp;</li><li>Realizes there may be resistance.&nbsp;</li><li>Provides privacy.&nbsp;</li></ul>Adult:&nbsp;<ul><li>Recognizes anxiety regarding potential chances in lifestyle resulting from illness.&nbsp;</li><li>Provides education based on learning needs.&nbsp;</li></ul>Geriatric:&nbsp;<ul><li>Speaks distinctly due to loss of ability to discriminate sounds.&nbsp;</li><li>Slows pace of explanation due to slowed cognitive functioning.&nbsp;</li><li>Focuses objectives directly in line of vision due to decreased visual acuity.&nbsp;</li><li>Maintains a safe environment based upon physical and psychological functions&nbsp;</li></ul>COMPLIANCE:&nbsp;<ul><li>Adheres to the expectations and professional responsibilities of the department.&nbsp;&nbsp;</li><li>Employs the standards, practices, and procedures of the department.&nbsp;&nbsp;</li><li>Completes and complies with HUHS training requirements including HIPAA Privacy and Security.&nbsp;&nbsp;</li><li>Reports non-compliance incidents to the supervisor, manager, and/or Compliance Officer.&nbsp;</li></ul>Basic Qualifications<ul><li>Graduate of medical and/or nursing assistant program&nbsp;</li><li>Two years of patient service experience&nbsp;</li></ul>Additional Qualifications and Skills<ul><li>Administrative experience in a healthcare environment&nbsp;</li><li>Knowledge of Microsoft Office applications&nbsp;</li><li>Excellent interpersonal, organizational, and communication skills&nbsp;</li><li>Good judgment, ability to identify and set priorities, multi-task, and work well with deadlines&nbsp;</li><li>Ability to handle confidential information with discretion&nbsp;</li><li>Willingness to learn new skills and to work as part of a team in a changing environment&nbsp;</li><li>Bilingual skills preferred&nbsp;</li></ul>Physical RequirementsAll Harvard University Health Services (HUHS) staff and staff affiliates are considered Health Care Workers and as a condition of employment must provide documentation of the following:&nbsp;&nbsp;<ul><li>Letter of good health from your personal health care provider.&nbsp;&nbsp;</li><li>TB skin test (within past 3 months) or, if known skin test positive, documentation of previous chest x-ray, information about any past treatment.&nbsp;&nbsp;</li><li>Documentation of immunity (positive antibody titers) for Measles, Mumps, Rubella and Varicella.&nbsp;&nbsp;</li><li>Proof of appropriate past immunization for Measles, Mumps, Rubella and Varicella.&nbsp;</li><li>Hepatitis B vaccine series – required for staff with possible exposure to blood or blood borne pathogens.&nbsp;&nbsp;</li><li>A current Flu vaccine (this season) and Covid vaccines to include the Primary series and Bivalent Booster.&nbsp;&nbsp;</li></ul>The required medical documentation/medical clearances can often be obtained by contacting your Pediatrician, PCP, medical provider. Titers, TB Skin testing can be performed by appointment at Occupational Health facilities.&nbsp;HUHS continues to place the highest priority on the health, safety and wellbeing of its faculty, staff and students, as well as the wider community. Being up to date with COVID vaccination, annual flu vaccination and other required medical vaccinations and documentation are required as a condition of employment at HUHS. You may claim exemption from the vaccine requirements for medical or religious reasons.&nbsp;Working Conditions<ul><li>Work is performed in an office setting&nbsp;</li><li>Travel may be required&nbsp;</li></ul>Additional Information<ul><li>Harvard University requires a pre-employment reference and background screening.&nbsp;&nbsp;</li><li>Harvard University is unable to provide work authorization and/or visa sponsorship.&nbsp;</li><li>This position has a 90-day orientation and review period. &nbsp;</li></ul>Work Format DetailsThis position is based on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsHarvard University Health Services (HUHS) is a campus-based health care organization devoted exclusively to members of the Harvard community. Our work includes multi-specialty ambulatory medical care, behavioral and mental health services, and campus public health. HUHS also manages two self-funded health insurance plans, the Harvard University Group Health Plan (HUGHP, for university employees and dependents) and the Student Health Insurance Plan (SHIP, for students and dependents).&nbsp;BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionHealth Care Department Office LocationUSA - MA - Cambridge Job Code403049 Health Assistant II Work FormatOn-Site Sub-Unit------------ Salary Grade052DepartmentInternal Medicine and Urgent CareUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningCriminal, IdentityScheduleSchedule:&nbsp;&nbsp;Monday - Friday: 7 hours each day&nbsp;Total: 35 hours per week&nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University Health Services is committed to fostering a diverse, inclusive, and equitable workplace in which all employees feel valued and have a sense of belonging. These principles are integral to our work and are at the core of who we are. We actively seek applicants with demonstrated commitment and/or experience promoting and fostering a working and learning environment that is supportive of individuals from diverse backgrounds. We welcome, respect, and embrace individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, abilities, beliefs, and values.&nbsp;EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Health Assistant II Float

27-Aug-2024<h4>Teacher &amp; Program Coordinator, MEDscience x MOONSHOT</h4>Harvard Medical School 66738BRPosition Description The MEDscience x MOONSHOT Teacher &amp; Program Coordinator role is a position for an individual who is eager to teach in our MEDscience x MOONSHOT programs, learn our MEDscience pedagogy and apply it to MOONSHOT curriculum to build out highly engaging programming, and help strategically grow this arm of MEDscience. As a teacher, they must be confident and comfortable teaching students' physics and the basics of coding in Python. They should be comfortable with supporting students through team projects centered around building robots with LEGO, helping students build better teamwork and communication skills, and learning how to build a business proposal. Occasionally, this teacher will co-teach in our medical simulation lab. They will take on the roles of instructor, attending physician, patient, and/or counselor to students as they diagnose patients (training provided). The teacher must be able to create a welcoming space for students with varying educational needs and should be passionate about making the life sciences accessible to all. As a coordinator, they will be responsible for coordinating details for all HMS MEDscience x MOONSHOT school and industry partners, building marketing materials, managing seasonal staff, and setting up equipment. Key Responsibilities: Lead Teacher:<ul><li>Teach in a co-teaching team delivering a semester-long curriculum to participating local high schools each semester, week-long summer programs, and mini-modules.</li><li>Work within teaching team to deliver interactive lectures, simulation cases, and debriefs, utilizing HMS MEDscience innovative and unique pedagogy.</li><li>Deliver age level-appropriate engineering/physics activities in the question-based, student-centered MEDscience pedagogy.</li><li>Participate in teacher training to develop science content, inquiry-based teaching style, and classroom management skills. Responsible for facilitating career speakers, leading classes in our medical simulation lab, and any prep/breakdown involved.</li><li>Adapt teaching methods and materials to meet the interests and learning styles of students. Establish and enforce rules of behavior for students in the classroom.</li></ul> Program Coordination:<ul><li>Assist in the development and implementation of a marketing and outreach plan to grow MOONSHOT.</li><li>Work closely with program leadership to cultivate new partnerships in the robotics/engineering/medtech ecosystems, including private sector companies, industry trade groups, and educational institutions.</li><li>Coordinate the MOONSHOT schedule, integrating site tours, industry leader participation, and robot demonstrations into our programming.</li><li>Coordinate MOONSHOT classes with partnering classroom teachers: discuss logistics, individualize program curriculum calendar, provide program materials, monitor completion of required paperwork &amp; surveys.</li><li>Manage and develop content for our social media platforms.</li><li>Provide support and training as needed to partnering high school teachers, interns, and volunteers.</li><li>Oversee seasonal staff: design projects, coordinate schedule, manage performance.</li></ul> Program Operations:<ul><li>Manage equipment: coordinate with Moonshot LLC on equipment needs in preparation for sessions, breakdown of robots post-programming.</li></ul>Basic Qualifications<ul><li>Bachelor’s degree or equivalent work experience required.</li><li>Minimum of 3 years of relevant experience.</li></ul>Additional Qualifications and Skills<ul><li>1+ years of engineering or start-up experience.</li><li>1+ years' experience teaching physics.</li><li>Strong foundation of knowledge in computer science and biology.</li><li>Experience in following the design thinking process to build novel solutions.</li><li>Experience in marketing/social media.</li><li>Experience working with AI.</li><li>Excellent project management skills with proven attention to detail.</li><li>Experience working with LEGO products is a plus.</li><li>Demonstrated ability to prioritize and manage multiple demands.</li><li>Exceptional interpersonal skills and a strong team player who enjoys working as part of a “lean team” - pitching in wherever needed.</li><li>Excellent written communication and oral presentation skills.</li><li>Interest and experience in research and writing for scientific publications.</li></ul>Additional InformationThis is a one-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.&nbsp; The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding. The Harvard Medical School is not able to provide visa sponsorship for this position. Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (<a href="https://www.gem.com" target="_blank">https://www.gem.com</a> ?formID=16341e35-cbc6-4904-88a3-09b35763307e) &nbsp;Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsHMS MEDscience’s mission is to address the inspiration gap in STEM education by providing students with opportunities to enhance the necessary 21st Century skills for success in their academic and future careers. Our vision is that all students, regardless of background, education, or zip code, should have equal opportunities in education and the sciences. Our program immerses students in realistic and dynamic simulated medical emergencies that promote teamwork and problem-solving skills. HMS MEDscience engages over 3,600 high school students (including over 1,100 Boston Public School students) through schoolyear and summer programs.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code358056 Admin Pro/Indiv Contrib Work FormatOn-Site Sub-Unit------------ Salary Grade056DepartmentMEDscienceUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingWe are committed to cultivating an&nbsp;inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values&nbsp;&nbsp;&nbsp; <a href="https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement" target="_blank">https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…</a>EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-WG1

Teacher & Program Coordinator, MEDscience x MOONSHOT

27-Aug-2024<h4>Staff Assistant</h4>Faculty of Arts and Sciences 66600BRJob SummaryReports to the Manager of Financial Operations, the Staff Assistant position is part of a three-person team that provides complex administrative services and faculty support to the entire Department of Mathematics, including 21 Senior faculty, 20 Benjamin Peirce Fellows, 20 teaching faculty (Sr. Lecturers, Sr. Preceptors, Preceptors, Lecturers); 60 graduate students, 260 undergraduate math concentrators/joint concentrators; and numerous visiting faculty and researchers.The position supports a growing portfolio of programmatic, community-building events, research, and faculty/staff events. It also helps with a variety of departmental activities and projects of varying size and scope and handles multiple responsibilities and competing priorities with efficiency, attention to detail, discretion, and minimal supervision. Supports administrative, educational, research, and social events of varying scope and scale, including seminar series, special lectures, symposia, conferences, and special occasion gatherings.Position DescriptionGeneral Administration:<ul><li>Serves as subject matter expert and principal administrative contact and liaison to all Mathematic Department members and visitors providing timely information on policies and procedures.</li><li>Facilitates effective communication within and outside the Department. Provides strong customer service to all constituents seeking assistance in person, by phone, or by email. Addresses inquiries and/or routes them to the appropriate team member in a timely manner.</li><li>Supports the main office in all onboarding/off-boarding processes. Meets and greets incoming visitors. Helps with coordinating office keys and mailboxes and is a backup person for a few general department email accounts (mainoffice@math and seminars@math).</li><li>Provides administrative support to faculty, fellows, students, and visitors such as copying, scanning, printing, etc.</li><li>Composes, proofreads, edits, and prepares correspondence, including recommendation letters. Organizes electronic files on the Math Administrative Team Google Drive.</li><li>Receives, sorts, and distributes daily mail and packages.</li><li>Works closely with and serves as liaison with the Building Operations team on building-related matters.</li><li>Serves as liaison for all aspects of Ricoh and Xerox copiers, including monthly usage reports, ordering supplies, machine maintenance/repairs, etc. Coordinates the assignment of copy codes.</li><li>Serves as liaison for all aspects of Nespresso coffee machines, including monthly usage reports, ordering supplies, machine maintenance/repairs, etc.</li></ul>Events related:<ul><li>Assists with event planning, including instructional lunches and daily after-seminar social gatherings.</li><li>Helps with a moderate portfolio of events that includes but is not limited to community-building events, departmental receptions, lectures, conferences, seminars, staff events, and so forth.</li><li>Maintains main office, common areas, kitchen, copy/supply areas, and alcoves ensuring that these common spaces are neat and organized.</li><li>Maintains general inventory of supplies, keeping them organized, well stocked, and accessible. Purchases supply and reconciles own Purchasing Card into the applicable financial system.</li><li>Researching and recommending vendors/venues; negotiating contracts and tracking spending for review; internal and external communications; coordinating accommodations, transportation, registration, catering, security, and facilities; design and distribution of promotional and conference materials; event setup/take down; contracting and payment to internal and external vendors.</li></ul>Supplies:<ul><li>Maintains general inventory of supplies, including office and kitchen supplies, printer paper, toner cartridges, storage spaces, etc.</li><li>Keeps the supplies organized, well stocked, and accessible.</li><li>Purchases supply and reconciles own Purchasing Card into the applicable financial system.</li></ul> Other duties as required but not limited to:<ul><li>Assists the Mathematics Department administrative leadership team with various special projects.</li><li>Provides faculty support when necessary.</li><li>Provides logistical support and back-up coverage for other departmental staff as needed, including at in-person events and activities. Assists with daily routine and inquiries.</li><li>Helps with miscellaneous administrative and clerical support consistent with the role, including calendaring, scanning, online research, and ordering supplies.</li><li>Performs other duties as assigned.</li></ul>Basic QualificationsThree or more years of related experience. Education beyond high school may count towards experience. Experience with Zoom, Microsoft Office Suite (Word, and Excel), Adobe, Google Suit, Google Forms, and/ or Mac-based operating systems is required. .Additional Qualifications and SkillsExperience working in a university setting. Business training beyond high school or college background is strongly preferred.&nbsp; A team player who is flexible and comfortable working in a fast-paced, culturally diverse, multi-person office environment. Interacts professionally and diplomatically with faculty, researchers, staff, and visitors with diverse backgrounds and roles Demonstrate oral and written communication skills. Ability to handle confidential information with discretion. Ability to manage complex and multiple projects simultaneously to meet the required deadlines. Strong customer service and interpersonal skills. Capacity to learn new programs and technologies Ability to work independently with minimal supervision.&nbsp;Working ConditionsMonday - Friday, in-person in the office. Occasional weekends and overtime may be requiredAdditional InformationWe are unable to provide visa sponsorship for this positionWork Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process.&nbsp;BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403033 Staff Assistant III Work FormatOn-Site Sub-UnitSciences Salary Grade053DepartmentMathematicsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule35 hours per week Monday - Friday, in-person in the office. Occasional weekends and overtime may be requiredCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Staff Assistant

20-Aug-2024<h4>Lab Administrator (Parker Lab)</h4>Harvard John A. Paulson School of Engineering and Applied Sciences 66569BRJob SummaryReporting to the&nbsp;Director of Faculty Support and Administration, the Lab Administrator performs a wide range of complex and confidential administrative and financial duties that support research, teaching, advising, travel, and related activities. The Lab Administrator anticipates and resolves problems and provides updates on the status of projects and tasks as needed. This position will work closely with Research Portfolio Managers (RPMs) to support the faculty and research group(s) with their financial portfolios.Position DescriptionLAB FUNCTIONS:<ul><li>Organizes and maintains the structure of the lab by managing day to day activities including business operations, purchasing/procurement, shipping, compliance, electronic document organizing, etc.&nbsp;</li><li>Serves as principal administrative contact for faculty, researchers, and students in the lab(s)/group(s). Interacts with research group(s) daily, building knowledge of lab structures and needs, developing lab/group processes as needed. May manage lab group websites and prepare slides for group meetings.</li><li>Manages capital equipment and all lab inventory and ordering. Oversees the maintenance of equipment, liaisons with vendors, and maintains service/warranty contracts. May serve as a point of contact to respond to equipment alarms.</li><li>Works independently with minimal supervision in collaboration with faculty PI in a work environment with multiple conflicting priorities. Takes the lead in solving critical lab issues and supports various lab related functions as needed.&nbsp;&nbsp;</li><li>Maintains animal protocols, DEA sensitive compounds compliance, and all records regarding biomaterials coming into the laboratory. Maintains infection control protocols in the lab environment. Acts as Environmental Health and Safety (EH&amp;S) liaison relative to training and record keeping.&nbsp;</li></ul>GENERAL ADMINISTRATIVE DUTIES:<ul><li>Prepares appointments for incoming lab members and assists with hiring of temporary staff and consultants, including all paperwork. May assist with onboarding and orientating new group members (including liaising with IT for access, internal lab file sharing and communication access, lab safety officer), building access. Maintains lab roster, updates PI when appointments are ending, and manages submission of timesheets and invoices.&nbsp;</li><li>Maintains a reference binder (Job Book) to manage deadlines, scheduling, documents for review, information on job applicants or lab visitors, travel itineraries, and Faculty Council or committee work.</li><li>Maintains updated electronic access to lab file/data sharing and communication platforms (e.g., google drive, HUIT services, HMS services, slack etc.).&nbsp;</li><li>Manages complex calendars for faculty, coordinates scheduling and logistics for meetings, and visitors, tours, appointments, and travel.&nbsp;May assist with planning events and meetings and receiving visitors/guests. Maintains and updates biographical information including CVs/biosketches for faculty, publication, and collaborator lists. May provide general administrative assistance to lab members.&nbsp;</li><li>May provide course assistance by maintaining a course website, tracking grades, and&nbsp;general support for semester-end presentations. May&nbsp;process recommendation letters.</li><li>Makes sure publications are posted to relevant websites.</li><li>Collaborates with grant managers to review grant expenditures and uses Harvard financial systems to process financial transactions.</li><li>Accomplishes related duties and takes on new responsibilities in response to changing office needs including learning new software and systems as needed, participating in team meetings, trainings, and activities for faculty support staff and provides back-up to other labs as needed in consultation with the PI and Director for Faculty Support.</li></ul>Basic QualificationsFive or more years of related experience. Education beyond high school may count toward experience.Additional Qualifications and Skills<ul><li>College degree, or an equivalent of college level coursework preferred.</li><li>Relevant experience in an office environment; experience supporting faculty or executives, particularly with documents and file organization, calendar management and travel; and experience supporting multiple principals strongly preferred.</li><li>Experience working in or with a biological lab and basic familiarity with IACUC a plus.</li><li>Excellent time management and organizational skills, and the ability to prioritize competing demands in a fast-paced environment. Ability to work with interruptions, adapt to change, and respond quickly to last-minute alteration requests regarding calendars, schedules, and travel.</li><li>Prior work experiences that called for independent initiative, and ability to work independently with minimal supervision, make appropriate adjustments to workflow, and problem solve.</li><li>Strong attention to detail, accuracy, follow-through, and dependability is essential.</li><li>Project management skills and experience preferred.</li></ul>Communication Skills:<ul><li>Ability to establish effective work relationships across all levels.</li><li>Excellent customer service and oral and written communication skills.</li></ul>Computer Skills:<ul><li>Competency using a variety of computer software, including Microsoft Word, Excel, and PowerPoint Adobe Suite and Zoom. </li><li>Must possess the ability to learn and adapt to new systems quickly, including emerging office technologies and communication tools. </li><li>Experience with updating websites and using Harvard systems a plus.</li></ul>Physical RequirementsThere are no significant physical requirements.Working ConditionsWork is performed in an office environment.&nbsp;Additional Information<ul><li>Applicants should submit a resume and cover letter.</li><li>The Harvard John A. Paulson School of Engineering and Applied Sciences does not provide visa sponsorship for administrative and staff positions.</li><li>This is an on-site position (5 days/week) based in Allston, MA.</li><li>The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.</li></ul>Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsThe Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard’s teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are: educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit <a href="http://www.seas.harvard.edu" target="_blank">www.seas.harvard.edu</a>.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Allston Job Code403040 Coordinator II Work FormatOn-Site Sub-Unit------------ Salary Grade055DepartmentSEAS Faculty and Lab AdministrationUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. SEAS Commitment to Diversity SEAS is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Some of our core values include respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. &nbsp;EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CB1

Lab Administrator (Parker Lab)

14-Aug-2024<h4>Senior Project Manager</h4>Faculty of Arts and Sciences 66628BRJob SummaryThe Office of Physical Resources &amp; Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the Faculty of Arts &amp; Sciences (FAS) campus. The Senior Project Manager is responsible for all capital project management functions associated with the design and construction within the Undergraduate House Renewal Program.&nbsp; The goal of Harvard University’s Undergraduate House Renewal Program is to re-configure each House to meet the complex needs of today’s students, relieve overcrowding, improve privacy, and comply with current building codes.&nbsp; The renovations aim to enhance program spaces to support student academic and social development better and upgrade outdated building systems and infrastructure.&nbsp;Position DescriptionThe Senior Project Manager:<ul><li>Manages projects from concept through close-out.&nbsp; Leads and directs the design and construction process including managing project documentation, pre-construction design and budget development, construction bid process, value engineering, project scheduling, control of quality, change order negotiation, user move-in coordination, and cost control through project completion and building turnover/warranty coverage. &nbsp;</li><li>Manages project teams including all external service providers: architects, engineers, consultants, commissioning agents, and contractors.&nbsp; Oversees owner contracts for site surveys, testing, and specialty consulting as required. Participates in owner construction meetings to review construction progress, quality, and schedule compliance.&nbsp; &nbsp;</li><li>Coordinates the development and review of design documents at each phase of design. Validates initial project budget and program assumptions at each design phase. &nbsp;</li><li>Simultaneously manages several projects at different phases of design or construction unless assigned a single, major project.&nbsp; Routinely reports on budget, schedule, and assessment of project risks. &nbsp;</li><li>Serves as the point of contact for University stakeholders and campus groups with a role or interest in the project:&nbsp; Engineering &amp; Utilities, Environmental Health &amp; Safety, Information Technology, Facilities Maintenance Operations, and the Property Information Resource Center.&nbsp; Facilitates meetings to help campus groups reach consensus in project development and implementation while adhering to program, budget, and schedule goals. &nbsp;</li><li>Communicates regularly with academic departments: faculty members, department chairs, senior administrators, and staff.&nbsp; Developing and maintaining relationships with this client base is extremely critical to the success of capital projects. &nbsp;</li><li>Works closely with the Office of Physical Resources &amp; Planning and Harvard University Office for Sustainability staff to implement best practices, and to actively participate in FAS greenhouse gas and energy reduction efforts and goals.</li></ul>Basic QualificationsBachelor’s degree in a technical field related to construction, capital project management, or the equivalent (architecture or engineering degree preferred).Minimum of eight (8) years of progressive experience in capital project design and construction management in a lab-intensive academic, hospital, or scientific research environment.Knowledge of design and construction processes and familiarity with city, state, and federal codes.Additional Qualifications and SkillsThe following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.<ul><li>Capital project management in a higher education setting</li><li>Renovation of academic/residential housing, design and construction of LEED-certified projects, and experience managing major capital projects ~$50M</li><li>Should possess skills in interpreting architectural and construction drawings and contracts</li><li>Developing and maintaining project budgets and schedules</li><li>Negotiating confrontational issues</li><li>Working with diverse constituencies</li><li>Knowledge of relevant computer tools (MS Word, MS Excel, MS PowerPoint, and MS Outlook)</li><li>Excellent interpersonal, communication, and negotiation skills.</li></ul>Physical RequirementsWalk throught buildings including mechanical rooms, roofs, stairs etc.Additional InformationIMPORTANT NOTE: &nbsp;To be considered for this position, applicants are encouraged to submit a cover letter and resume. We regret that we are unable to provide visa sponsorship for this position. All formal offers will be made by FAS Human Resources.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFacilities Department Office LocationUSA - MA - Cambridge Job Code330060 Facilities &amp; Oper SrSpecialist Work FormatOn-Site Sub-UnitAdministration and Finance Salary Grade060DepartmentOffice of Physical Resources and PlanningUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, Education, IdentitySchedule8-4Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CK1

356 Harvard University FAS Human Resources Jobs