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Assistant Director- ADP MaSt Academy Job ID: 12228 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5701146&amp;targetURL=https://www.utep.edu/science/mast/" target="_blank">About Math and Science Teachers Academy</a> The ADP Math and Science Teachers (MaST) Academy, funded by Automatic Data Processing, Inc. (ADP), was established in January 2006, to enhance the scope and quality of secondary mathematics and science teachers that graduate from UTEP to serve students in schools across the El Paso region. Over MaST Academy's history, it has evolved from a grassroots effort to what is now a model that is validated by the administrations of El Paso area schools and districts. While the first proposed program included scholarship support and monthly workshops, MaST thrives by recognizing and acting upon growth and improvement opportunities. Position Information Hiring Department: College of Science- Math and Science Teachers Academy Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, Monday- Friday 8:00am- 5:00pm FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: Commensurate with experience. Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Essential Functions Oversees the development of programs for outreach; confers with public schools, school districts, and Director to develop goals of outreach programs. Develop and oversee Summer Outreach Programs for El Paso Region middle/high school students in the STEM fields. Disseminates program information through visits with middle/high school MaST Mentor Teachers, counselors, principals, and other educational representatives. Advises Director on program efficacy and alignment to the needs and goals of ADP MaST Academy, school districts, and UTEP. May help prepare and monitor budgets. Identifies appropriate programs for Scholars and Mentor Teachers, and assists Scholars with job applications, interview preparation, and MaST workshops. Helps Scholars obtain necessary resources. Responsible for counseling prospective Scholars, Mentor Teachers, and other interested persons regarding ADP MaST Academy program goals, application requirements, policies, and procedures; serves as a mentor, advocate, and contact for ADP MaST Scholars and Mentors. Collaborate with other UTEP units on outreach activities such as Mini Miners Campus Visits, Orange &amp; Blue Day, and other UTEP sponsored events. Prepares reports as required by management, federal, state, and university programs. Documents findings to track trends and changes in the educational community. Visit outreach sites to promote and observe Scholars and Mentor Teachers in the classrooms; provides coaching and mentoring. Evaluates program curriculum and activities, assists in production of materials, and ensures that materials support program goals. Develops methods for feedback from outreach locations and evaluates program success, making adjustments as appropriate. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities No supervisory responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: License: A Valid State Issued Driver's License Education: Bachelor's Degree Experience: Secondary Science Teacher Certification certificate required. Five (5) years of related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Additional Information Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; stoop, kneel and crouch. The employee is frequently required to use hands to feel; reach with hands and arms; and talk or hear. The employee is occasionally required to lift and move up to 25 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment ranges from moderate to very loud. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5701146&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5701146" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12228&amp;PostingSeq=1</a> jeid-3241ce9483f2574fbcbd8e17deed60f8

The University of Texas at El Paso

Assistant Director- ADP MaSt Academy

Accountant I Job ID: 12249 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: Student Business Services Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends. FLSA status: Exempt. Earliest Start Date: As soon as possible Salary: 35,568 annually Required Application Materials: <ul><li>Resume</li><li>List of three references</li></ul> Cover Letter is strongly encouraged. The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides, and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Reconcile general ledger accounts with various software, extract general ledger information, compile monthly reconciliation reports by applying principles of accounting to analyze financial information. Provide customer service to students, staff, faculty, employees and other constituents regarding tuition, billing, financial holds, and refunds. Comply with all State and University policies. Essential Functions Your natural ability to stay organized, actively listen, have strong communication skills, maintain confidential information and use excellent judgement is essential for this position. The variety of tasks and projects will vary daily, and no day will be the same in this role. You will need to be a team member that can jump in, build relationships, take initiative to solve problems and deliver value driven results. Customer Service <li> Assist students, faculty, staff and constituents by responding to incoming calls, emails and QLess. </li><li> Audit student accounts, as needed, to ensure accuracy of charges/payments. </li><li> Assist with reviewing tuition and fee assessments, tuition loans and payment plans to ensure accuracy. </li><li> Other duties as assigned. Accountant </li><li> Compile, verify, prepare and analyze monthly reconciliation reports to ensure that business transactions such as funds received/disbursed are accurately accounted for in spreadsheets and databases. </li><li> Reconcile general ledger accounts with various software to compile reconciliation reports and balance sheets. </li><li> Review, research and prepare narrative reports that explain findings and recommendations of inconsistencies in financial entries documents and reports. </li><li> Determine proper handling of financial transactions such as bank wire transfers/ACH. </li><li> Allocate expenditures, encumbrances, receipts and receivables etc. based on reports and schedules. </li><li> Monitor compliance with generally accepted accounting principles and University policy and procedures. </li><li> Assist with various special projects, as needed. </li><li> Prepare purchase orders and vouchers as needed. </li><li> Other duties as assigned. In The First Week, Expect To </li><li> Onboard, integrate into Student Business Services; meet your colleagues. </li><li> Shadow team members to learn core operations and begin to understand SBS processes. </li><li> Explore the current tools and resources and understand how they are currently used. In The First Month, Expect To </li><li> Deep dive into the SBS accounting processes. </li><li> Complete required training to gain access to Banner and PeopleSoft. </li><li> Learn the different software that are utilized within our office. </li><li> Understand the various accounting components impacting reconciliations such as detail codes, categories and cost centers. </li><li> Begin to review, verify, analyze monthly reconciliation reports to ensure accuracy of business transactions. </li><li> Begin to handle day-to-day customer inquiries in person, call, email or QLess. In The First Three Months, Expect To </li><li> Compile, verify and prepare monthly reconciliation reports and balance sheets for designated cost centers. </li><li> Reconcile general ledger accounts with various software to compile reconciliation reports and balance sheets. </li><li> Determine proper handling of financial transactions such as bank wire transfers/ACH. </li><li> Allocate expenditures, encumbrances, receipts and receivables etc. based on reports and schedules. </li><li> Confidently handle day-to-day requests independently. In The First Six Months, Expect To </li><li> Review, research and prepare narrative reports that explain findings and recommendations of inconsistencies in financial entries documents and reports. </li><li> Monitor compliance with generally accepted accounting principles and University policy and procedures. </li><li> Reflect on your observations since you started and identify where there are additional areas for improvement. </li><li> Be viewed as a trusted resource throughout UTEP.. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's degree in business or related field, preferably accounting or finance from four-year College or university. and Experience: One (1) year prior accounting experience. Proven ability to manage multiple tasks while paying strict attention to detail. Ability to answer customer questions, provide information, and direct customers to other areas Exceptional interpersonal, verbal, and written communication skills. Strong organizational skills with the ability to thrive in a fast-paced environment. Proven track record of handling customer queries and issues with speed and professionalism. Experience in providing customer service support. Bilingual (English, Spanish) English dominant. Advanced experience in Microsoft Excel (e.g., VLOOKUP and pivot tables), Office suite software and able to learn and use institutional software systems. Preferred Qualifications: 2-5 years of prior accounting experience. Experience with the following software or similar: Banner PeopleSoft Rabbet Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5701147&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5701147" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12249&amp;PostingSeq=1</a> jeid-548bea67a5491640a5990e6864d1f3e9</li>

Accountant I

Job Title Student: Accounting Assistant Requisition Number SE04050 Department Name 3J5SE: Student Employment Work Location Lexington, KY On Campus/Off Campus Off Campus Salary Range $15.00- $17.00 Type of Position Student Position Time Status Part-Time Preferred Education/Experience Accounting major, at least at the sophomore level, and completed initial 200 level courses. Hours per Week 10-35 (Between 9:00 – 5:00 (at least 4 hours per shift)) Job Summary Isannah H. Lee, CPA, PSC. is a local CPA firm seeking an accounting student, part-time or full-time, who would like to expand their knowledge in the field of accounting. The firm is primarily tax based, which allows employees to become familiar with, and learn to use, high end tax software. Applicants need to be an accounting major, at least at the sophomore level, preferably having completed the initial 200 level courses. The position will work closely alongside CPA. Responsibilities could include: ● General bookkeeping in QuickBooks ● Individual and business tax preparation and data entry ● Calculation and preparation of weekly/semi-monthly client payrolls ● Preparation of monthly/quarterly/yearly payroll tax returns and sales tax returns ● Tax research ● Respond to notices from government tax authorities ● Communicate with clients Applicant can start as soon as they are hired with no specific end date. Can qualify for class credit/ internship credit if approved by college department head. If referred, please email your resume and time availability over to Isannah. Skills / Knowledge / Abilities Good communication, time management skills, and eager to learn and gain experience. Deadline to Apply 10/31/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen. Anticipated Start Date 10/04/2024

University of Kentucky

Student: Accounting Assistant

Job Description:Position Summary:This position is responsible for various administrative duties and tasks assigned by the direct supervisor.Principle Duties:<ul><li>Navigating Learning Management Systems, including reviewing, revising, and helping build course content and pages in Canvas, and helping to train faculty to do the same.</li><li>Populating and conforming academic calendar to MS Suite, including excel sheet build out, onsite program calendar with deadline and course schedule for the semester and academic year, etc.</li><li>Updating and conforming faculty syllabi</li><li>Completing textbook requests for issue to faculty, including to publishers.</li><li>Other administrative duties and tasks as assigned</li></ul>Essential Knowledge, Skills, and Abilities:<ul><li>Individual must be organized, have attention to detail</li><li>Working knowledge and application of learning management systems, particularly Canvas</li><li>Proficiency in MS Suite, including: Excel, Outlook Email, and Outlook Calendar</li></ul>Position Qualifications:Enrolled student actively working to complete the Colleges of Law JD DegreeStudent must be in “Good Standing” (cumulative GPA of at least 2.0 and not on academic probation)Disclaimer:The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed.Compensation &amp; BenefitsThis opportunity is budgeted at $20 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.collegesoflaw.edu/careers/" target="_blank">https://www.collegesoflaw.edu/careers/</a>The Colleges of Law is an Equal Opportunity Employer.

The Colleges of Law

FWS - Onsite JD Program Administrative Assistant, Faculty Support

Position Title: Administrative Assistant II&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Department: Small Business Development Center (SBDC) Division: Institutional Research and Effectiveness (INR) Employee Status: Full-time Grant Funded (Grant Funded through December 31, 2025 with opportunity for renewal) Type: Support Staff Association (SSA-Union) Grade: 8 Salary Range: ($20.00-$21.00 hourly) Location: Woodward Technology Center FLSA: Non-exempt (hourly) Business Hours: Monday - Friday, 8 am - 5 pm (evening and weekend events may be required) Issued: 05/2023 Revised: 07/2024, 10/2024 ________________________________________________________________________________ Reporting Relationships Reports to: Small Business Development Center Director Supervision Exercised: None Job Summary Using independent judgment and minimal supervision, provide advanced clerical support involving multiple software solutions and complex office equipment. Must exercise advanced reasoning and established critical and analytical thinking skills. Lead or direct all office support functions. Model excellent customer service to clients, students, faculty, administration, staff and others through all methods of contact. Confidentiality and discretion are required. Essential Duties and Responsibilities include the following.&nbsp; Related duties may be assigned.<ul><li>Proficient in using all methods of telecommunications.</li><li>Read and route incoming mail. Locate and attach the appropriate file to correspondence to be answered by the employer.</li><li>Maintain accurate knowledge of college-wide resources in order to respond to questions for both internal and external customers.</li><li>Independently prepare grant correspondence reports, and memos.</li><li>Excellent verbal communication skills. Facilitate communication at all levels with sound judgment and skill.</li><li>Word process complex materials, editing for grammar and content. Perform computations and routine analysis regarding budgets, grants, financial processes, and government reports.</li><li>Assist with budget development and tracking. Provide regular budget updates.</li><li>Proofread completed documents to check for errors and make corrections.</li><li>Organize and maintain file system, file correspondence, and other records.</li><li>Coordinate and arrange meetings, travel arrangements, prepare agendas, reserve and prepare facilities, attend and record notes/minutes of meetings.</li><li>Make copies of correspondence or other printed materials.</li><li>Order and maintain supplies, and arrange for equipment maintenance. Assist with other purchasing needs.</li><li>Assist with the maintenance of SBDC web pages.</li><li>Foster and maintain professional interaction with internal and external community partners including and not limited to; in-person, virtual, and written correspondence.</li><li>File, code, and/or arrange filing of grant documents, and purge files in accordance with statutory governmental regulations and/or college guidelines.</li><li>Engage in ongoing professional training as needed to maintain current with administrative and technological demands of the position.</li><li>Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rates and percentages and to draw and interpret bar graphs. Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, and diagram.</li></ul>Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. &nbsp; Minimum Qualifications Associate's degree or equivalent from a two-year college or technical school; or six to twelve months related experience and/or training; or equivalent combination of education and experience. Experience in AI preferred. Experience with grants preferred. Proficient in MS Suite, inclusive of Outlook, Windows, Microsoft Word, Excel (spreadsheet design and entry), database entry, Web page maintenance, and ability to learn the college's administrative software system. Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear. &nbsp; &nbsp; &nbsp;

Rock Valley College

Administrative Assistant ll - Small Business Development Center (SBDC)

Administrative Associate Job ID: 12578 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP <a href="https://apptrkr.com/get_redirect.php?id=5695373&amp;targetURL=https://www.utep.edu/" target="_blank">About the University of Texas at El Paso</a> UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5695373&amp;targetURL=https://www.utep.edu/vpba" target="_blank">About VP Business Affairs</a> The Division of Business Affairs oversees many elements of doing business at UTEP, including human resources, the budget office, and accounting and financial services. In addition, the VPBA Office manages business contracts and agreements, institutional memberships, the University's risk management/insurance program, and the open records process. Our goal is to support the University's teaching, research and public service mission by providing superior services to the campus community. <a href="https://apptrkr.com/get_redirect.php?id=5695373&amp;targetURL=https://www.utepspecialevents.com/" target="_blank">The Office of Special Events</a> The Office of Special Events is dedicated to providing quality entertainment for UTEP and the El Paso/Juarez/Las Cruces communities. Position Information Hiring Department: <a href="https://apptrkr.com/get_redirect.php?id=5695373&amp;targetURL=https://www.utepspecialevents.com/" target="_blank">The Office of Special Events</a> Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Non-Exempt Earliest Start Date: As soon as possible. Salary: $$34,320 annually. Required Application Materials: <ul><li>Resume</li><li>Cover Letter (optional)</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary:Under close supervision and with minimal latitude for the use of initiative and independent judgment this position provides personal clerical and administrative services and assistance. Keeps official records and executes administrative policies determined by or in conjunction with other officials. Note:<a>The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.</a> Statement of Duties and Responsibilities: Screens incoming calls and correspondence and responds independently when possible; routes priority mail to director; directs calls to appropriate individual. Prepares purchase requisitions and non-po vouchers; gets necessary document approvals and works with vendors. Orders and monitors inventory and office supplies. Organize and schedules production meetings. Assists in the preparation of encumbrances and reconciliation reports Maintains physical and digital filing systems. Acts as a liaison for management by effectively interacting with faculty and campus personnel. May serve as a human resources liaison by processing personnel action paperwork in conjunction with established organizational policies and procedures. This position may be responsible for ensuring a timely and accurate processing of personnel action paperwork; maintains attendance reports for classified and Administrative and Professional personnel; maintains personnel training files and tracks new and current personnel training; acts as custodian of university documents and records. Processes new appointments or changes in appointments via PeopleSoft system; processes payment vouchers for training or education reimbursements. Tracks work orders and inputs employment data. Outlines and explains university procedures and policies to supervisory workers, and monitors compliance; creates and maintains database and spreadsheet files. Oversees temporary and hourly employees and assigns duties. Ensures that deadlines are met and adapts to changing priorities Maintains a high degree of confidentiality on all sensitive information this position is privy to. Greets and assists visitors. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Qualifications Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education required:High School diploma or equivalent Minimum Experience required:Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Preferred Education/Experience: Associate's degree or equivalent from two-year College or technical school within area of assigned responsibility Additional Information Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5695373&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5695373" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12578&amp;PostingSeq=1</a> jeid-6d6e578c2289c3428e4fe29d02dd91d3

Administrative Associate

Advancement Officer I- Gift Processing Officer Job ID: 12570 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5695378&amp;targetURL=https://www.utep.edu/giving/" target="_blank">UTEP Institutional Advancement Website</a> About Institutional Advancement Our team works cohesively to build strategic relationships, keep alums connected to the University, and match philanthropic goals with institutional priorities to advance, support, and sustain the University's mission. Our division relies on the constant collaboration of our departments - Advancement Services, Development, and Strategy &amp; Engagement. With a growing team and vastly unrealized fundraising potential, we had our third straight record-breaking year last year and are poised for continued growth and success. Maintaining that momentum, we are excited to continue implementing innovative ways to extend our reach and impact. As America's leading Hispanic-serving university, the University of Texas at El Paso (UTEP) is dedicated to increasing access to excellent higher education and positively impacting the community we serve. At Institutional Advancement (IA), we know that our success is built on the contribution of a diverse team in its people, thoughts, and experience. Our culture of care and inclusive excellence is more than a commitment at UTEP IA—it is the foundation of all we do. Read on to understand who we're looking for in this role, what you'll do, and the skills and experiences we're after. Please use your cover letter to tell us about your interest in UTEP and Institutional Advancement and what you hope to bring to this role. About the Gift Processing Unit The Gift Processing unit plays a crucial role in facilitating the receipt, acknowledgment, and management of philanthropic contributions from donors. It ensures that every donation is accurately recorded and processed in a timely manner. Gift processing includes verifying donor information, correctly categorizing and coding donations, and maintaining comprehensive and accurate records in the donor database. Additionally, it involves generating timely acknowledgments and receipts to donors, which are essential for maintaining donor satisfaction and compliance with legal and regulatory requirements. Position Information Hiring Department: Institutional Advancement Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: $40,000.00 annually. Work Modality: Hybrid work arrangement with an onsite requirement of 16 hours per week. Institutional Advancement is seeking a candidate within a commutable distance from campus (75 miles or less). Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary of Position: Who We Want As we grow our Gift Processing unit, we are looking for a highly collaborative individual with a passion to contribute, support, and make a difference in our gift processing operations. Your dedication to consistently demonstrating a commitment to upholding the highest standards of integrity and exercising sound professional judgment is critical. This entails ensuring the confidentiality and privacy of donor-related details and financial transactions, reflecting the utmost respect for the trust placed in our development efforts. Your ability to navigate the intricacies of fundraising with discretion and responsibility reinforces the credibility and reputation of the Institutional Advancement team and the University. You also embody an unending commitment to positively contributing to our team culture; we all commit to making UTEP IA a great place to work. You have tenacious optimism and a goal-oriented, growth mindset, with the ability to remain flexible and develop creative solutions in pursuit of always maintaining forward momentum. You thrive in a dynamic environment, continually balancing competing priorities. You have the ability to work independently and collaboratively, supporting the success of all colleagues and prioritizing UTEP's overall goals above personal achievement. What You'll Do Reporting to the Associate Director of Gift Processing, you will play a key role in supporting the processing of gifts within the University's donor and alumni database system, Raiser's Edge. In this position, your primary responsibilities will include accurately processing and maintaining records of all gifts, pledges, and membership transactions in a timely manner. You will prepare receipts and acknowledgment letters for the gifts received and perform detailed tasks related to recording, classifying, examining, and verifying various records and documents. As a liaison, you will facilitate effective communication between the department and both internal and external stakeholders. You will also be responsible for ensuring the integrity of the Institutional Advancement database by maintaining accurate gift and biographical information for alumni and donors. This will involve reviewing reports, interpreting and entering gift data, verifying its accuracy, and retrieving information as needed. Additionally, you will update and correct donor records, manage special projects, and provide clerical support as required. Your role will also include handling incoming mail by reading and routing it appropriately, attaching relevant files for response, and maintaining organized records. You will respond to inquiries via phone and email, always ensuring effective communication. Furthermore, you will participate in events, projects, committees, professional training, industry conferences, and conventions, staying informed about CASE reporting standards and updates from Blackbaud. Essential Functions Performs a variety of assignments and analyses that impact the Advancement function. Coordinates donor and funding efforts, services, events, programs, etc. as assigned. Understands key functional drivers and uses this understanding to accomplish/complete own work. Solves problems in straightforward situations. Analyzes potential solutions using experience, judgments, and precedence, providing input and recommendations. Impacts the quality of work and the work of others on the team, ensuring efficient workflows, productivity, etc. Assists in the development and implementation of advancement strategic plans according to plan and/or with guidance. Works within standardized functional procedures and practices to achieve objectives and meet established deadlines. Performs a variety of tasks such as: researching and analyzing data and preparing reports/findings; planning and coordinating events, programs, or services; maintaining data records; processing forms and requests, etc. Solves routine and complex problems and identifies new, less obvious solutions and/or provides recommendations. Impacts the quality, timeliness, and effectiveness of the team through planning, organization, coordination, and occasional oversight. Uses discretion to modify work practices and processes to achieve results and/or improve efficiency. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned; specific roles may have additional responsibilities due to the nature of the specific role/division/unit. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: License: A Valid State Issued Driver's License Education: Bachelor's degree and Experience: 1 (one) year of related experience with database management, donation processing, cash-handling, or accounting and training to the statement of duties and responsibilities; or equivalent combination of education and experience. Preferred Qualifications: Experience in a non-profit organization and/or higher education fundraising setting Experience working with Raiser's Edge Knowledge, Skills &amp; Abilities Proficiency in Microsoft Office software and ability to learn and use institutional software systems. Key Performance Indicators: Understanding how you would measure success in a role is critical to understanding if it's a good fit. At Institutional Advancement, we believe Key Performance Indicators (KPIs) contribute not only to the overall productivity of our division but also to our team engagement. Key performance indicators are just one aspect of how performance is evaluated, complemented by role-based competencies and a demonstrated commitment to positive organizational citizenship. The Key Performance Indicators (KPIs) for this role: <li> Accuracy of Gift Entries </li><li> Gift Processing Time </li><li> Receipts and Acknowledgment Turnaround </li><li> Deposit Timeliness </li><li> Compliance and Documentation Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5695378&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5695378" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12570&amp;PostingSeq=1</a> jeid-0d95c05acd87fd41989ef70450df3122</li>

Advancement Officer I- Gift Processing Officer

IT Auditor Job ID: 12498 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5695388&amp;targetURL=https://www.utep.edu/audit/about/" target="_blank">About the Office of Audit and Consulting Services</a> The Office of Auditing and Consulting Services (OACS) reports administratively to the President and functionally to the University's Internal Audit Committee. The OACS staff is composed of auditors with varying levels of experience in operational, compliance, financial, and information systems auditing. The auditors participate in universally recognized professional associations and certification programs. The auditors are also required to earn continuing education credits in subjects relevant to the services provided by the OACS. The OACS is responsible for independently reviewing management's disposition for administrative and accounting controls. When necessary, the auditors will recommend changes to improve overall efficiency and effectiveness. The OACS interacts with every college, department, and division of UTEP. The auditors take pride in their work and ensure the safekeeping and confidentiality of all records and information used during the course of an audit. Mission To provide an independent, objective, assurance and consulting activity designed to ensure the adequacy and effectiveness of UTEP's financial and operational controls through continuous examination and evaluation. To support UTEP in accomplishing its mission by bringing a systematic, disciplined, approach to evaluate and improve the effectiveness of risk management, internal controls, and governance processes. Vision To be a dynamic, and responsive auditing and consulting resource that benefits the University and its community by adding value through improving processes and operations, as well as offering advice and assistance to help our clients achieve their goals. Position Information Hiring Department: Office of Auditing and Consulting Services Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: Commensurate with experience Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary: Provide IT skills for the review of data processing systems, controls and operations and perform I/T auditing assignments in accordance with established State and university regulations. Essential Functions Assumes responsibility for IT audits. Applies various audit procedures including preparation of internal control questionnaires and audit programs. Plans and conducts audit work on assigned audits. Reviews systems, transactions, documents, records, reports, and methods for accuracy and effectiveness. Applies and assists others in the use of computer-aided techniques. Prepares acceptable working papers to record and summarize data on the assigned audit projects. Prepares findings and recommendations for inclusion in audit reports. Participates as an advisor in the design and development of new information systems and major enhancements to existing systems. Provides a wide range of computer support to the office and audit staff. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: No supervisory responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's degree in Business Administration, Accounting, Computer Science or related area of responsibility from four-year college or university. and Experience: 2(two) years IT-related experience preferably with a government agency. Must have knowledge and proficiency in computer skills Preferred Qualifications: Experience and knowledge of PeopleSoft, Banner, Microsoft 365, Teams, and Zoom. Certifications: One or more of the following certifications is preferred, but not required: Certified Information Systems Auditor (CISA), Certified Internal Auditor (CIA), or Certified Public Accountant (CPA). NOTE: Will reimburse test fees, study materials, and license fees, and provide required CPE. Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5695388&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5695388" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12498&amp;PostingSeq=1</a> jeid-05dafb37cd879e43abe27b53a7361ccc

IT Auditor

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.
We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: Dean - Academic Support and Operations
Employee Classification:&nbsp;Faculty
Institution:&nbsp;Southwest Tennessee Community College
Department: Academic Affairs and Workforce Development
Campus Location: STCC - Multiple Campus Locations
Job Summary
Under the general direction from the Vice President of Academic Affairs and Workforce Development (VPAA&amp;WD), the Dean of Academic Support and Operations executes activities of the Division, which includes planning, coordinating, administering, and evaluating programs, projects, processes, procedures, systems, standards, and/or service offerings; ensures compliance with federal, state, and local laws, regulations, codes, and/or standards. This position performs administrative, operational, and fiscal activities for the VPAA&amp;WD.
Job Duties
<ul>
<li>Oversees operations of various Academic Affairs departments.</li>
<li>Oversees Academic Affairs processes including but not limited to Program Review, Promotion and Tenure, Grade Appeal, Academic Suspension and Readmission, Academic Misconduct, Academic Reinstatement, Academic Assessment/Field Exit Exams, Prior Learning Assessment/Credit for Prior Learning, Inclusive Access, and reporting of Academic Progress, Last Day of Attendance, and Final Grades.</li>
<li>Appropriately addresses student and faculty concerns and/or complaints ensuring processes are followed.</li>
<li>Serves as an advocate for the central role of the division within the college and for collaboration across the College as it relates to business systems processes and operations within Academic Affairs.</li>
<li>Oversees and participates in the compilation, maintenance, and submission of reports as required by federal, state, and accrediting agencies.</li>
<li>Develops, oversees, and conducts research for the VPAA&amp;WD to ensure the Division is up to date on current trends, and develops and shares materials related to the changing landscape of higher education and workforce.</li>
<li>Manages and oversees special projects for the VPAA&amp;WD, including the development and implementation of quality improvement initiatives. Develops measures that indicate successful completion and implementation of new processes and projects for the Division.</li>
<li>Prepares professional documents to present to leadership, including, but not limited to, executive leadership, the Board of Directors, clients, staff, faculty, and the public.</li>
<li>Supervises staff which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and providing hiring, termination, and disciplinary recommendations.</li>
<li>Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.</li>
<li>Collaborates with other College Divisions on various initiatives to ensure key performance indicators are met.</li>
<li>Provides oversight, management, and support for MOUs, contracts, and grants including the Carl D. Perkins grant.</li>
<li>Provides support to Division and College events.</li>
<li>Develops and maintains Academic Affairs Calendar and SharePoint Site.</li>
</ul>
Minimum Qualifications
<ul>
<li>Master's degree. 
</li>
<li>Three (3) years of higher education leadership experience. 
</li>
<li>Three (3) years of supervisory experience. 
</li>
</ul>
Preferred Qualifications
<ul>
<li>An earned doctorate from an accredited institution. 
</li>
<li>Community college leadership experience. 
</li>
<li>Demonstrated experience with SACSCOC accreditation standards, policies, procedures, and regulatory requirements. 
</li>
<li>Demonstrated experience in developing and executing strategies, initiatives, and planning through data-informed decisions. 
</li>
<li>Budget management experience. 
</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>Ability to strategically set priorities, determine goals and resources, coordinate efforts, monitor progress, and assess outcomes. 
</li>
<li>Ability to apply business and management principles involved in strategic planning resource allocation, leadership techniques, and coordination of people and resources. 
</li>
<li>Knowledge and understanding of college organization, goals, objectives, policies and procedures. 
</li>
<li>Demonstrated understanding of institutional and programmatic accreditation processes. 
</li>
<li>Apply strong organizational and time management skills, critical thinking skills, analytical thinking skills, effectively able to manage workflow, and ability to manage multiple tasks and timelines. 
</li>
<li>Skill in examining and re-engineering operations and procedures, formulating policy, and designing, developing, and implementing new strategies and procedures 
</li>
<li>Strong Interpersonal, consultative, and communication skills. 
</li>
<li>Ability to manage complex projects and processes. 
</li>
<li>Demonstrated leadership and research skills. 
</li>
<li>Ability to read, analyze and interpret d 
</li>
<li>Ability to develop and write reports, correspondence, and procedural manuals. 
</li>
<li>Ability to define problems, collect data, establish facts, and draw valid conclusions. 
</li>
</ul>
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.
In order to be considered for the position, the following items must be uploaded:
<ul>
<li>Resume</li>
<li>Cover letter</li>
<li>Unofficial Transcripts</li>
</ul>
A summary of our benefits can be found below:&nbsp;
<a href="https://www.southwest.tn.edu/hr/benefits-overview.php" target="_blank">https://www.southwest.tn.edu/hr/benefits-overview.php</a>
Incomplete applications will not be considered.
Southwest Tennessee Community College&nbsp;is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

Motlow State Community College


      Dean - Academic Support and Operations
    

Title: Administrative Support Associate 7
Employee Classification:&nbsp;
Institution:&nbsp;TCAT-Jackson
Department: Administration
Campus Location: TCAT Jackson
Job Summary
• Greet internal and external customers (in-person and by phone) in a professional manner. • Prepare and maintain office records, including meeting agendas and minutes, reports, official documents, and accreditation materials. • Facilitate various meetings and functions within the college, as needed. • Coordinate travel, including airline and hotel booking, itinerary, prepare reimbursement forms, maintain institutional credit cards related to travel, and conference registration when needed. • Assist with preparing agency reports using PowerPoint, Excel, and Word as needed. • Perform general office duties: Type and proof correspondence, reports, tables, charts, academic manuscripts, brochures, and other business materials as needed; make copies, assemble, collate, staple, or bind materials as required; distribute mail; prepare office supply requests. • Maintain administrative Outlook calendars as needed. • Assist with institutional and programmatic accreditations. • Assist with special projects, including development and tracking. • Schedule and track facility usage by maintaining Facility Usage Calendar. Coordinate with facilities and IT staff to ensure resources are available when space is reserved. • Coordinate special events as needed. • Maintain office supplies inventory, submit requisitions for purchase, and receipts related to purchase orders in the TBR eProcurement system. • All other duties as assigned by the President and Vice President of Instruction and Institutional Effectiveness. 
Job Duties
Minimum Qualifications
• High School Diploma, HiSET (required), Technical Diploma or Associate Degree preferred. • Minimum five (5) years of working experience in an office setting. • Must have strong interpersonal skills, pleasant demeanor, and professionalism with coworkers, students, and the public. • Display high effort, dedication, and commitment toward work; operate utilizing the efficient and organizational structure while demonstrating trustworthiness and responsible behavior. • Advanced proficiency in PowerPoint, Excel, and Word required. • Some travel may be required. 
Preferred Qualifications
Knowledge, Skills, and Abilities
General Office Duties Microsoft Office Customer Service

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