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Job Title Administrative Services Asst/UKHC Requisition Number RE47117 Working Title Administrative Services Assistant Department Name H3010:Hospital Administration Work Location Lexington, KY Grade Level 08 Salary Range $19.00-30.09/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements The physical requirements of this position include occasional standing and/or walking with objects weighing up to 25 lbs. and regularly sitting at a computer workstation for extended periods of time performing tasks with repetitive motions (such as typing). Shift Days; Monday through Friday, 8:00 am – 4:30 pm. Occasional evenings and weekends may be required in order to meet business needs. Job Summary This position supports the responsibilities of the Strategic Operations Team which includes work to coordinate the integration with operations and supporting work teams. Required to work closely with the Hospital Administration Managers to help achieve enterprise mission and goals. This position will serve as the administrative lead for Cardiovascular services including Invasive Cardiology and Heart Failure. This role will coordinate the day-to-day operations for these service areas within nursing. Including but limited to correspondence for Patient Care Managers and Directors, maintenance/repair needs of the facility, will act as a liaison for leadership with EVS and PPD, schedule meetings, maintain calendars, coordinate purchasing needs for the service areas, coordination of seminars/workshops, and update TJC and Nursing Excellence bulletin boards.&nbsp; Skills / Knowledge / Abilities The ideal candidate will have the ability to manage multiple tasks while accurately completing routine functions in a fast-paced, high-intensity, professional work environment; proficient in Microsoft Office; excellent attention to detail; exceptional planning and organizational skill; effective written and verbal communication skills; ability to solve routine problems and manage resources; demonstrated ability to provide superior customer service, time management, and judgment; and respect. Does this position have supervisory responsibilities? No Preferred Education/Experience More than four years of similar administrative support experience preferred. Deadline to Apply 09/12/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

University of Kentucky

Administrative Services Asst/UKHC

Job Title Accounting Specialist/UKHC Requisition Number RE47113 Working Title Accounts Payable Specialist Department Name H4017: UKHC Controller Work Location Lexington, KY Grade Level 07 Salary Range $17.50-27.31/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Regularly sitting at a computer workstation for extended periods of time and walking to/from healthcare parking structure. Shift Monday through Friday: Primarily days, 8:00 AM – 5:00 PM. This is a remote position. Job Summary The UK HealthCare Controller’s office is seeking qualified candidates to fill an Accounts Payable Specialist position. This role provides direct support for processing day-to-day vendor invoice and payment obligations. Duties include: -Processing Purchase Order and Non-Purchase Order invoices -Resolving invoice discrepancies in collaboration with Purchasing and Materials Management-Ensuring all payment documentation adheres to University and UK HealthCare policy and procedure requirements. The Accounts Payable specialist will provide backup support for other accounts payable functions as needed. This position will have frequent interaction with internal and external customers and the successful candidate must possess excellent customer service skills and exhibit strong attention to detail. The ideal candidate will have experience working with electronic systems in a high volume accounts payable environment, preferably in the Healthcare industry. This position is 100% remote and reports to the Accounts Payable Manager. Skills / Knowledge / Abilities The ideal candidate will possess strong computer skills and proficiency using Microsoft Office Suite (including Excel); experience working with Adobe Acrobat; a high regard for attention to detail; strong customer service and teamwork skills; and experience working with electronic systems in a high volume accounts payable environment, preferably within the healthcare industry. Does this position have supervisory responsibilities? No Preferred Education/Experience Associate degree + 4 or more years Accounts Payable/Financial experience preferred. Deadline to Apply 09/12/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Accounting Specialist/UKHC

06-Sep-2024<h4>Staff Assistant III (Program Assistant, CAUSALab)</h4>Harvard T.H. Chan School of Public Health 66691BRJob SummaryThe Department of Epidemiology, at the Harvard T.H. Chan School of Public Health, studies the frequency, distribution, and determinants of disease in humans, a fundamental science of public health. In addition to pursuing ground-breaking global research initiatives, we educate and prepare future medical leaders and practitioners as part of our mission to ignite positive changes in the quality of health across the world. The CAUSALab is a Center in the Department of Epidemiology at the Harvard T.H. Chan School of Public Health. The Center uses data to investigate what works in medicine, public health, and policy. By combining sound methodology with high-quality data, the CAUSALab produces actionable causal inference with real-world impact. The Center also offers training on a methodological framework for causal inference research based on observational health databases (e.g., administrative claims, electronic health records, biobanks) and pragmatic randomized trials. The areas of work include infectious diseases, cardiovascular diseases, cancer, mental health, and pregnancy. To learn more about the CAUSALab, please visit: <a href="https://causalab.sph.harvard.edu/" target="_blank">https://causalab.sph.harvard.edu/</a>Position DescriptionThe Program Assistant will support CAUSALab by conducting complex administrative, programmatic, and research support duties. Reporting to Joanna Michalski, Assistant Director of Projects &amp; Operations at CAUSALab, and working in close collaboration with Dr. Miguel Hernan, the Director of CAUSALab. The Program Assistant will also provide administrative and financial support for two Center faculty members, including the Director and will be responsible for performing a wide range of duties to ensure smooth daily operations and effective administration of the Center. This position will require multi-tasking, providing accurate and timely results with attention to detail, and prioritizing and managing competing deadlines. Duties and responsibilities include, but are not limited to, the following: Administrative Support<ul><li>Schedule and facilitate meetings and conference calls</li><li>Coordinate travel arrangements for faculty, lab members, and visitors</li><li>Prepare and process corporate card expense reports, reimbursements, invoices, and other payment requests</li><li>Coordinate purchasing, ordering, and maintaining supplies and equipment</li><li>Draft and edit correspondences and documents</li><li>Maintain faculty websites up to date</li><li>Provide publication support, including proofreading manuscripts, entering references, submitting papers to academic journals, and managing PMCID numbers in the NIHMS system</li><li>Assist with CV/biosketch management</li></ul>Program Coordination<ul><li>Assist with academic and social events for the CAUSALab, including scheduling programs, reserving space, placing catering orders, requesting AV/IT support, and onsite support</li><li>Manage CAUSALab email account</li><li>Assist with CAUSALab summer short courses and CAUSALab events</li><li>Assist with on/off-boarding of lab members</li></ul>Research Coordination<ul><li>Coordinate regulatory compliance tasks for CAUSALab faculty, researchers, and students, including IRBs (Institutional Review Board) and DUA (Data Use Agreement) submissions, renewals, and amendments</li><li>Regularly maintain agreements and research compliance, keeping track of submission deadlines and requirements</li><li>Provide training for CAUSALab researchers and trainees on regulatory compliance policies and processes</li><li>Other related duties as assigned</li></ul>PLEASE NOTE: This position has a term appointment of 2 years from date of hire with the possibility of extension based on continued funding availability.&nbsp; PLEASE NOTE: Occasional evening work may be required to support program events. Basic Qualifications<ul><li>3+ years of related work experience required; a combination of education and work experience may be considered</li></ul>Additional Qualifications and SkillsThe following job-specific skills and competencies are preferred:<ul><li>Bachelor's Degree</li><li>Experience organizing events, conferences, and meetings &nbsp;</li><li>Experience and comfortability working with Microsoft Office products (Outlook, Word, Excel, and PowerPoint)</li><li>Highly organized with strong attention to detail and accuracy</li><li>Works well independently and takes initiatives&nbsp;</li><li>Excellent written, verbal, and interpersonal communication skills </li></ul>The following cultural competencies are also preferred:<ul><li>Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments</li><li>Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion </li><li>Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity</li></ul>Additional InformationJoin the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country! ----------<ul><li>The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.</li><li>Harvard University requires pre-employment reference checks and background screenings.</li><li>This position has a 90&nbsp;day orientation and review period.&nbsp;The O&amp;R period will be waived for any internal Harvard employee transfers.</li></ul>---------- The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code403033 Staff Assistant III Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade053DepartmentEpidemiologyUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingAt the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination. Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives. EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JW1

Harvard University FAS Human Resources

Staff Assistant III (Program Assistant, CAUSALab)

05-Sep-2024<h4>Deposit Operations Manager</h4>Harvard Federal Credit Union 66799BRPosition DescriptionHarvard Federal Credit Union (Harvard FCU) has a dynamic small-business atmosphere where every member of the team has a significant impact on our success. Our headquarters and flagship branch are in the heart of Harvard Square, surrounded by shops, restaurants, and the vibrant University community. We are looking for talented, member-centric individuals to join our growing team. If you have energy, enthusiasm, and thrive in a fast-paced environment, please read on. &nbsp;Position Description:The Deposit Operations Manager is responsible for the planning and management of the daily functions of the Deposit Operations areas including ACH processing, statement processing, deposit tax forms, check processing, CO-OP Shared Branching, interoffice/US mail, mail transactions, returned mail, mobile check deposits, processing all levies, back-up withholding, FedNow/RTP and overdraft privilege. This position reports to the VP of Operations &amp; Applications. &nbsp;Job Functions:&nbsp;<ul><li>Manages Deposit Operations team. Provides leadership and direction with an emphasis on professional development and team building, maintaining a positive and engaging work environment.&nbsp;</li><li>Hires, coaches, disciplines and terminates staff and temps in coordination with senior management. Determines proper staffing levels.</li><li>Responsible for the daily posting of ACH and Inclearing files including working the exception lists, pay/no pay decisions, posting to members' accounts, balancing files, and abiding by National Automated Clearing House Association (NACHA) rules. Obtains and remains current with ACH timeframes and regulations, as well as returned item processes. Assures adherence to all ACH rules and regulations.</li><li>Maintains&nbsp;controls and procedures, and develops training plans&nbsp;to ensure efficient operations while managing risk.&nbsp;Develops, implements, and monitors process of instituting regulatory requirements as it affects Credit Union policies and procedures. Ensures compliance with state and federal banking regulations.&nbsp;</li><li>Collaborates with internal departments on projects, upgrades, training and resolving problems and/or concerns. Helps to resolve escalated complex issues and problems, both internal and external.</li><li>Committed member of the management team. Comfortable displaying the values and visions of Harvard FCU.&nbsp;</li><li>Responsible for the compliance and daily operations of the ODP program.</li><li>Maintains strong business relationships with third-party vendors to achieve business goals.</li><li>Ensures timely mailing of member notices (address changes, certificate maturity notices, etc.) and retrieves US mail.&nbsp;</li><li>Responsible for accurate tax reporting on all non-IRA deposit products.</li><li>Works with Collections to charge off deposit accounts as needed.</li><li>Responsible for the organizational unclaimed property and escheatment process, ensuring that it meets all regulations.&nbsp;</li><li>Prepares Operations metrics reports to meet compliance requirements or as requested.&nbsp;Prepares and ensures accuracy of periodic ACH board reports.</li><li>Prepares for, and participates in, all Operations-related audits including Massachusetts Division of Banks, NCUA, CUNA Mutual, NEACH, and accounting firms contracted by the Credit Union.&nbsp;</li><li>Responsible for balancing and monitoring all associated general ledger accounts. Works with Finance to resolve problems or outstanding entries in a timely manner (ACH, Checking, and Shared Branchings).&nbsp;</li><li>Identifies and implements electronic and/or automated work processes, products and services to reduce operating expenses and provide a better member experience.</li><li>Leads department in preventing and addressing fraud; collaborates across the organization to enhance fraud prevention and response efforts.</li><li>Develops and implements policies and procedures related to commercial deposit accounts and FedNow/RTP.</li><li>Reviews and coordinates website and forms updates.&nbsp;</li><li>Performs other job-related duties and planning assignments as necessary.</li></ul>Basic Qualifications<ul><li>Bachelor’s degree or equivalent work experience required</li><li>Minimum of 3 years’ relevant work experience</li></ul>Additional Qualifications and Skills<ul><li>A minimum of seven years banking and/or credit union experience required.</li><li>A minimum of five years deposit operations experience required.</li><li>The ability to effectively communicate with technical and non-technical staff at all levels of the organization.&nbsp;</li><li>A solid understanding of state and federal banking statutes and compliance requirements.&nbsp;</li><li>Accredited ACH Professional (AAP) Certification and National Check Professional (NCP) Certification preferred.&nbsp;</li><li>Excellent leadership, planning, interpersonal and communication skills.&nbsp;</li><li>Highly motivated and able to work with a high degree of autonomy.&nbsp;</li><li>Comfort working and engaging in a diverse and multicultural environment. &nbsp;</li></ul>Physical RequirementsAbility to move physical files (up to a maximum of 25 pounds) and retrieve US mail.&nbsp;Working ConditionsWork is performed in an office setting.Additional InformationPlease provide a cover letter with your application and upload as one document.<ul><li>Please note: Harvard University requires a pre-employment reference and background screening, which includes OFAC (Office of Foreign Assets Control).</li><li>Harvard University is unable to provide work authorization and/or visa sponsorship.</li><li>This position has a 90-day orientation and review period.</li></ul>Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsHarvard Federal Credit Union:&nbsp;<a href="https://harvardfcu.org/" target="_blank">https://harvardfcu.org/</a> The Harvard FCU is one of the fastest growing Credit Unions in the country and a leader in our industry. As a not-for-profit cooperative, we put our members’ best interests first in all that we do. We are passionate about service and fanatical about solving problems. Integrity and transparency are the foundation of Harvard FCU's philosophy. Our mission is to enhance our members’ lives by developing and offering trustworthy products that are easy to understand, easy to use, and best suited to meet their financial needs.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFinance Department Office LocationUSA - MA - Cambridge Job CodeF0856M Financial Admin Ops Mgt II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade056DepartmentHarvard FCU Deposit OperationsUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCredit, Criminal, Identity, Prohibited PartiesCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Deposit Operations Manager

As the social media content manager, you will develop content that demonstrates brand values through specific examples of business relationships with leading employers, student and alumni talent, expert faculty and career advisers, next level career resources — including SCADpro, SCADamp, internships, mentors, and signature events — personal and accessible career coaching, and the care and support provided to every SCAD Bee. You will create content in a timely manner, including relevant mentions and tags, with the goal of elevating SCAD’s reputation and increasing followers and engagement. You will attend key employer visits and events to generate content, including photos, videos, and quotes; identify new potential content partners to produce collaborative content across audiences; and provide supporting assets to career advisers and industry and alumni specialists to amplify their voices.In this position, you will create Instagram reels, stories, and highlights while managing social communities (e.g., following key influencers and industry leaders, responding to comments, etc.). You will also manage LinkedIn alumni group access to connect followers to relevant career services; field requests in a timely manner; support and share relevant content from SCAD alumni and employer accounts with a focus on SCAD industry connections, jobs, and alumni recognition; and share alumni and student accolades on Instagram and in newsletters, particularly those featuring well-known companies, high-profile awards, and news stories in major publications. Among other duties, you will also recommend strategies to cross-promote socials with newsletters and other digital media.The ideal candidate must be able to leverage social media and paid promotions to target student and alumni populations in ways that increase awareness and participation in SCAD events and programs. The candidate should be capable of measuring social media outcomes in terms of engagement and reach and be comfortable driving on a very limited basis for industry travel or when hosting alumni and industry guests.Minimum Qualifications:     &nbsp; • Bachelor’s degree in social strategy, advertising, graphic design, or related field • Excellent organizational skills, attention to detail, and exceptional work ethic to meet expectations and deadlines • Ability to prioritize and manage projects efficiently with experience working within an innovative, fast-paced, and professional environment. • Advanced experience using Canva, Instagram, and LinkedIn<ul><li>Knowledge of SCAD departments and communication channels</li></ul>Preferred Qualifications:     &nbsp;<ul><li>Background in project management, marketing, and/or design</li></ul>Certificates, licenses, and registrations:&nbsp;&nbsp;<ul><li>Valid driver’s license</li></ul>Travel Required:&nbsp;&nbsp;<ul><li>Less than 10%</li></ul>Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.   &nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications. &nbsp;

Savannah College of Art and Design

Social Media Content Manager

Job Description:POSITION SUMMARYAs a Human Resources Generalist at Pacific Oaks College &amp; Children’s School, you will play a pivotal role in supporting the HR department's initiatives and ensuring the smooth functioning of human resources operations. You will be responsible for a wide range of HR duties, including recruitment, employee relations, benefits and leave administration, wellness and safety, and compliance with relevant policies and regulations.This position is located in Pasadena, CA and reports directly to the Vice President of Human Resources. SUPERVISION RECEIVED:The incumbent normally receives little instruction on day-to-day work and receives general instructions on new assignments.SUPERVISION EXERCISEDMinimal supervisory responsibilities.# of Supervised Indirectly:__3___FTE (Non-exempt):&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; __0___FTE (Exempt): &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; __3___FTE TotalESSENTIAL JOB FUNCTIONS:Recruitment and Staffing:<ul><li>Coordinate the recruitment process for faculty, staff, and administrative positions, including drafting job descriptions, posting vacancies, screening resumes, conducting interviews, and making recommendations to hiring managers.</li><li>Collaborate with managers to identify staffing needs and develop strategies for attracting top talent.</li><li>Ensure compliance with equal employment opportunity (EEO) regulations and institutional hiring policies.</li><li>Manage the employee onboarding and offboarding process, ensuring a seamless transition for the employees.&nbsp;</li></ul>Employee Relations:<ul><li>Serve as a point of contact for employee inquiries and concerns, providing guidance and support on HR-related matters.</li><li>Facilitate conflict resolution and mediation between employees when necessary, promoting a positive and inclusive work environment.</li><li>Conduct investigations into employee complaints and grievances, maintaining confidentiality and impartiality throughout the process.</li></ul>Performance Management:<ul><li>Support the performance appraisal process, including goal setting, performance evaluations, and development planning.</li><li>Provide training and guidance to supervisors and employees on performance management best practices and techniques.</li><li>Assist in identifying and addressing performance issues through coaching, counseling, and disciplinary action when necessary.</li></ul>Benefits Administration:<ul><li>Support the administration of tuition assistance program, ensuring eligibility verification, and timely communication of changes.</li><li>Serve as a liaison between employees and the System Office benefits team, addressing inquiries and resolving issues related to benefits.</li></ul>Safety and Wellness:<ul><li>Support and potentially lead the Safety Committee to promote a safe work environment and ensure compliance with safety protocols.</li><li>Collaborate with department leaders to identify potential safety risks and establish preventive measures.</li><li>Assist in coordinating safety training and wellness initiatives, ensuring employees are informed about safety protocols and wellness resources.</li></ul>Community Engagement:<ul><li>Oversee the Community Volunteer Program, coordinating opportunities for employees to participate in community service activities.</li><li>Promote community involvement as part of the institution's values and mission, encouraging a culture of volunteerism and social responsibility.</li><li>Track and report on the impact of the Community Volunteer Program, highlighting contributions to the local community.</li></ul>Compliance and Policy Implementation:<ul><li>Stay abreast of federal, state, and local employment laws and regulations, ensuring compliance with all relevant legislation.</li><li>Develop and maintain HR policies and procedures in alignment with institutional goals and legal requirements.</li><li>Conduct regular audits of HR processes to identify areas for improvement and ensure adherence to established policies.</li></ul>Training and Development:<ul><li>Coordinate employee training and professional development initiatives, identifying relevant workshops, seminars, and online courses to enhance skills and knowledge.</li><li>Collaborate with department leaders to develop training programs tailored to the specific needs of different job roles and career paths within the institution.</li></ul>HR Information Systems (HRIS) Management:<ul><li>Maintain accurate employee records and data in the HRIS system.</li><li>Generate reports and analytics to support HR decision-making and strategic planning.</li><li>Train employees and managers on the use of HRIS tools and systems.</li></ul>Other duties as assigned.Is regular attendance an essential function?&nbsp; ☒ Yes&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; ☐ NoEssential Knowledge, Skills, and Abilities (KSAs)Communication and Interpersonal Skills<ul><li>Verbal and Written Communication: Excellent verbal and written communication skills, with the ability to convey information clearly and effectively.</li><li>Interpersonal Skills: Strong interpersonal skills with the ability to build relationships, negotiate, and resolve conflicts professionally.</li><li>Confidentiality: Ability to handle sensitive information with integrity and maintain confidentiality.</li></ul>Organizational and Time Management Skills<ul><li>Attention to Detail: Strong organizational skills with keen attention to detail, ensuring accuracy in all tasks.</li><li>Time Management: Excellent time management skills, with a proven ability to prioritize tasks, meet deadlines, and handle multiple projects simultaneously.</li><li>Delegation: Ability to prioritize and delegate tasks when appropriate, ensuring efficient workflow and task completion.</li></ul>Analytical and Problem-Solving Abilities<ul><li>Critical Thinking: Strong analytical skills with the ability to assess situations, identify problems, and develop effective solutions.</li><li>Problem Solving: Proactive in addressing issues and challenges, utilizing problem-solving techniques to find practical solutions.</li><li>Decision Making: Ability to make informed decisions by analyzing data and considering multiple perspectives.</li></ul>Technical Proficiency<ul><li>HRIS and Technology: Proficient in the use of HR Information Systems (HRIS), with the ability to quickly learn and adapt to new technology and software tools (Workday preferred).</li><li>Microsoft Office Suite: Proficiency in Microsoft Office Suite or related software, with the ability to create and manage documents, spreadsheets, and presentations effectively.</li></ul>Legal and Regulatory Knowledge<ul><li>Employment Laws and Regulations: Thorough knowledge of federal, state, and local employment-related laws and regulations, with the ability to ensure compliance across HR functions.</li><li>Policy Development: Understanding of HR policies and procedures, with the ability to develop and maintain policies in alignment with institutional goals and legal requirements.</li></ul>Professionalism and Integrity<ul><li>Ethical Conduct: Demonstrated ability to act with integrity and professionalism in all aspects of the role.</li><li>Adaptability: Ability to perform well in a fast-paced environment, with a positive attitude and a willingness to adapt to changing priorities.</li><li>Professional Etiquette: Exhibits professional behavior and etiquette, especially when handling confidential information.</li></ul>Transportation<ul><li>Reliable Transportation: Must have a reliable form of transportation to fulfill job duties, including attendance at meetings and events.</li></ul>POSITION QUALIFICATIONS: Education:<ul><li>Bachelor’s degree in Human Resources, Business Administration or related field from an accredited higher education institution or equivalent years of experience is required<ul><li>Master’s degree is preferred</li></ul></li><li>Professional certification such as PHR or SHRM-CP is a plus. </li></ul>Experience:<ul><li>A minimum of 3 years of progressive experience in human resources roles is required, preferably in a higher education setting.&nbsp;</li><li>Demonstrated ability to perform well in a fast-paced environment with positivity and the willingness to change direction as necessary.</li><li>Exhibits professional etiquette with proven ability to handle confidential information.</li><li>Demonstrate continuous improvement in key HR Department measures.</li><li>Experience serving as a project lead from conception to completion (i.e. academic projects, clubs, internships, sports and any other extracurricular activities that demonstrates project lead qualities)</li></ul>TYPICAL WORKING CONDITIONS (Describe environment including exposure to heat, cold, fumes, etc.)<ul><li>Office environment; typically, 70 degrees</li><li>Noise level is usually quiet to moderately noisy while in the office</li></ul>EQUIPMENT USED:<ul><li>Computer/keyboard;</li><li>Telephone w/headset;</li><li>Calculator;</li><li>Copier/scanner/fax machine;</li><li>Stapler.</li></ul>ESSENTIAL PHYSICAL &amp; MENTAL TASKS: (Check all that apply):Physical Demands: ☒ Standing&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☒ Lifting:&nbsp; 5# Lbs.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☐ Pushing/Pulling&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☐ Driving☒ Walking&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☐ Carrying&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☒ Hearing&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☒ Speaking☐ Reaching&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☒ Writing &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☐ Squatting/Kneeling&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☒ Seeing☐ Climbing&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☐ Pushing&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☒ Other:&nbsp; TypingPhysical Environment - Exposed to:&nbsp; ☒ Noise&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☐ Heat/Cold&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☐ Fumes/Gases&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☐ Human Tissue/Fluids☐ Chemicals&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☐ Carcinogens&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☐ Dirt&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☐ Animal Tissue/Fluids☐ Toxic Chemicals&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☐ Radiation&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☒ Other:&nbsp; Dust☐ Biohazardous MaterialMental Demands:&nbsp; ☒ Reading&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☒ Frequent Interruptions&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☒ Periods of Concentrated Attention&nbsp;&nbsp;&nbsp;☒ Detailed Work&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☒ Irregular Work Schedule&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☒ Frequent Contact with People☒ Frequent Deadlines&nbsp;&nbsp;&nbsp;&nbsp;☒ Multiple Concurrent Tasks&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;☐Other:&nbsp;TRAVEL: (% of total time): Up to 10% of total timeDECISION MAKING:The position is governed by the policies of Pacific Oaks, along with established procedures for the department. Independent judgment is required in the supervision of personnel as well as in the carrying out of the department's strategic goals and budget management.CONTACT RESPONSIBILITIES:Routine exchange or presentation of information.Responsible for demonstrating professionalism and leadership in resolving conflicts with students and employees.&nbsp; Recommends alternative approaches to solve problems and conflicts.&nbsp;FINANCIAL RESPONSIBILITY:This position does not require the management of budgets.Compensation &amp; BenefitsThis opportunity is budgeted at $66,560.00-73,170.00 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.pacificoaks.edu/about/careers-pacific-oaks/" target="_blank">https://www.pacificoaks.edu/about/careers-pacific-oaks/</a>Pacific Oaks is an Equal Opportunity Employer.Pacific Oaks participates in E-Verify and verifies identity and employment eligibility of all persons hired. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Pacific Oaks offers equal employment opportunities to all persons without regard to race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, parental status, housing status, source of income or military status, in accordance with applicable federal, state and local EEO laws.

Pacific Oaks Children’s School

Human Resources Generalist

<h4>Executive Director of Advancement Operations -- Gies College of Business</h4><h4>Gies Advancement</h4> <h4>Job Summary</h4>Serve as Chief Operating Officer for the Gies College of Business Advancement Office assisting the Chief Advancement Officer (CAO) with daily activities and strategic management. Provide vision and leadership for College's advancement infrastructure including supervision of stewardship and donor relations, alumni engagement, programs, data management, operations and activities.<h4>Duties &amp; Responsibilities</h4><ul><li>Ensure that advancement activity in alumni relations and events is strategic and closely aligned with the College’s goals and priorities. Provide vision and strategic leadership for an integrated, college-wide alumni engagement program in support of the mission of the College. Assist the College, its departments, and units in implementing, building and maintaining broad alumni engagement that involves significant numbers of alumni. </li><li>Develop and implement improvements to the stewardship program for the College, expanding the impact of stewardship as part of the College’s development program. Review personalized stewardship plans for high-level donors and ensure robust, effective systems for stewarding multiple donors to general or specialized funds. Support the structuring of a corporate stewardship program for corporate gifts and individual donors who contribute to corporate-based giving programs. </li><li>In partnership with the Associate Dean of Advancement, develop plans, communications and systems in support of the Gies College of Business that encourage integration and success of all areas of advancement – stewardship, alumni engagement, major and corporate gifts, annual funds, communications, events as well as supporting business and administrative services. </li><li>Coordinate tactics for execution of key priorities for the Office of Advancement strategic plan, positively impacting the effectiveness of the college’s advancement efforts. Track progress towards annual goals. Create and document efficient, timely business processes. </li><li>Oversee advancement day to day operations including budget and human resource functions. Monitor the unit budget, and complete all annual budget requests and reports. Assist with drafting of position descriptions, determine roles and responsibilities and manage personnel matters. Coordinate training and onboarding as needed for new advancement operations staff. Organize and track all performance reviews. </li><li>Manage special projects as requested by CAO including but not limited to reports, analysis, and special events. Contribute to strategy and follow-up of all projects, including ongoing and new initiatives. Plan and manage regular advancement retreats. In absence of the CAO, manage the staff meetings. Represent the Office of Advancement as requested by CAO at campus meetings, events, or donor visits. Liaison with college, campus, university and foundation offices on behalf of Gies Business advancement. </li></ul><h4>Minimum Qualifications</h4>Bachelor’s degree. Minimum of seven years of advancement or closely related experience. Broad knowledge of the principles and practices of development and alumni engagement. Prior supervisory experience and personnel management required, including delegating tasks and managing performance.<h4> Preferred Qualifications</h4>Master’s degree<h4>Knowledge, Skills and Abilities</h4><ul><li>Demonstrated excellent written and verbal communications skills. Experience working in a collaborative, team-oriented environment. Ability to work in a professional and collegial manner with staff across the college and campus. Demonstrated project management skills.</li></ul><h4>Appointment Information</h4>This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date.&nbsp;Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. The budgeted salary range for the position is $120,000 to $135,000. The University of Illinois offers a wide variety of benefits, including paid leave and holidays: <a href="https://www.hr.uillinois.edu/benefits" target="_blank">https://www.hr.uillinois.edu/benefits</a> <a href="https://www.hr.uillinois.edu/leave" target="_blank">https://www.hr.uillinois.edu/leave</a> <a href="https://www.hr.uillinois.edu/leave/holidays&amp;nbsp" target="_blank">https://www.hr.uillinois.edu/leave/holidays&amp;nbsp</a>; For more information about Gies Business, visit <a href="https://inside.giesbusiness.illinois.edu/work-at-gies&amp;nbsp" target="_blank">https://inside.giesbusiness.illinois.edu/work-at-gies&amp;nbsp</a>;<h4>Application Procedures &amp; Deadline Information</h4>Applications must be received by 6:00 pm (Central Time) on September 19, 2024. Applyfor this position using the Apply Now button at the top or bottom of thisposting, and upload your cover letter, resume (months and years of employmentmust be included), and names and contact information for three professionalreferences. Please remember to include specific information on how you meet thequalifications of the position in your resume, including all relevantexperience.&nbsp;Applications not submitted through <a href="https://jobs.illinois.edu" target="_blank">https://jobs.illinois.edu</a> will not be considered. For further information about this specific position, please contact <a href="mailto:rgoben@illinois.edu" target="_blank">rgoben@illinois.edu</a>. For questions regarding the application process, please contact 217-333-2137.The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility &amp; Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing <a href="mailto:accessibility@illinois.edu" target="_blank">accessibility@illinois.edu</a>.Requisition ID: 1026322 Job Category: Administrative Apply at: <a href="https://jobs.illinois.edu" target="_blank">https://jobs.illinois.edu</a>

University of Illinois Urbana-Champaign

Executive Director of Advancement Operations -- Gies College of Business

05-Sep-2024<h4>Operations and Conference Coordinator</h4>Harvard Kennedy School 66670BRJob SummaryReporting to the Director of Campus Operations and Services, the Operations and Conference Coordinator will be responsible for various administrative functions for the office of Campus Planning and Operations (CPO).&nbsp; &nbsp;They will work closely with the Harvard Kennedy School (HKS) community to provide excellent customer service support for events, building concerns, and issues, and will be the main point of contact for Harvard Affiliated requests to host events at HKS. They will build an event management opportunity within HKS to be able to open our facilities to select events within the larger Harvard community and thereby enforce our commitment to helping our Harvard colleagues. This position will need to blend and finesse this new program within our existing operations to not disrupt our already busy and complex HKS events and academic schedules. They will need to deliver a consistently high quality of service for events and school-wide stakeholders.&nbsp; We are seeking a savvy, operational-minded person with an events or campus services background.&nbsp;Position DescriptionAdministrative &amp; Event Support&nbsp;<ul><li>Serves as a member of the room reservations team&nbsp;</li><li>Maintains reservation information in Event Management Software (EMS)&nbsp;</li><li>Reservation approvals&nbsp;</li><li>Provide reservation assistance&nbsp;</li><li>Maintain accuracy of information fields on EMS monthly reporting&nbsp;</li><li>Reviews and analyzes post-event to inform strategy for future events&nbsp;</li><li>Meets agreed upon rental sales goals&nbsp;</li><li>Helps to coordinate weekly event logistics to ensure seamless delivery of events&nbsp;</li><li>Provides administrative support before, during, and after events&nbsp;</li><li>Serves as point of contact for HKS administrative events (school-wide events)&nbsp;</li><li>Coordinates all aspects of the Outside HKS Events/Conferences&nbsp;</li><li>Books space during non-peak times&nbsp;</li><li>Monitors proper approvals&nbsp;</li><li>Works directly with clients to determine logistical goals of each event&nbsp;</li><li>Manages event contracts and insurance requirements for external clients&nbsp;</li><li>Manages billing transactions and quotes&nbsp;</li><li>Provides day of event management and support&nbsp;</li><li>Helps with academic uploads, dashboards, reports, etc.&nbsp;</li></ul>General Operations Support&nbsp;<ul><li>Covers operations/help desk by assisting walk-ins and answering phones&nbsp;</li><li>Coordinates special CPO projects (furniture, painting, moves, etc.)&nbsp;</li><li>Provides administrative support to Security operations&nbsp;</li><li>Filing, document preparation, and other duties as required&nbsp;</li><li>Ad hoc special requests from the CPO team&nbsp;</li><li>Other relevant duties and responsibilities as assigned to support the HKS CPO department&nbsp;</li></ul>Basic Qualifications<ul><li>Minimum of 4 years of related work experience in events, conferences, and/or facilities management.&nbsp;</li><li>Ability to lift/move at least 20 lbs. is required.&nbsp;</li><li>Must be able to work evenings and weekends as required.&nbsp; </li></ul>Any candidate wishing to be considered must submit a cover letter in addition to their resume.&nbsp; &nbsp;Additional Qualifications and Skills<ul><li>Prior event management preferred with work in an operations type environment. </li><li>Comfortable in multiple event management software. </li><li>Bachelor’s degree preferred but not required.&nbsp;&nbsp;</li></ul>Additional InformationThis position is a fully benefits-eligible term appointment ending two year from date of hire, with possibility of renewal. Any candidate wishing to be considered must submit a cover letter in addition to their resume.&nbsp; &nbsp; Learn more about our work culture and see yourself at Harvard Kennedy School. We regret that the Harvard Kennedy School does not provide visa sponsorship. Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment. &nbsp; This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of five days per week during the academic year. Specific days and schedule will be determined between you and your manager. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. &nbsp; Salary Range: $63,000 - $100,200 Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentCampus Planning and OperationsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule9-5 Monday through FridayCommitment to Equity, Diversity, Inclusion, and BelongingHarvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism &nbsp; At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-NM1

Operations and Conference Coordinator

What's next for you is the first priority for us! With over 45 programs from associate to doctoral degrees, South University is a private institution dedicated to providing educational opportunities that spark the intellectual, social and professional development of a diverse student population.&nbsp;Our 120-year story—past, present and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to the students, faculty, staff, alumni and supporters of South University. Online and at our 8 locations and 2 learning sites, we take pride in our welcoming environment; one-on-one support and personalized attention that helps students define goals and identify the means to pursue them. Our small classes feature hands-on experiences that not only shape students’ skills and excellence in their chosen fields but also shape their characters through encouraging community involvement, volunteerism and the pursuit of life-long learning.&nbsp;&nbsp; Visit <a href="http://www.southuniversity.edu&nbsp;today" target="_blank">www.southuniversity.edu&nbsp;today</a> to learn more about what makes us stand apart as a place to Belong, Believe and Become, a place where you can make a difference in the lives of students eager to learn and grow.South University, the right direction for a brighter future.Benefits:*Medical*Dental*Vision FSA/HSATuition Assistant Program Long/Short Term DisabilityLife InsuranceEmployee Assistance Program401K Match&nbsp;Generous Paid Time Off12 Paid Holidays* includes domestic partner coverageSUMMARY:Responsible for the academic quality, operational effectiveness, staff development, student retention, improvement and enrollment growth of the campus.&nbsp; Accountable for quality professional education for student and graduate success by leading the overall operational and educational functions of the campus.&nbsp; This position will lead the campus in creating a student-centered learning environment, and a campus culture of professionalism, teamwork, inclusiveness and respect among students, faculty and staff.&nbsp; Campus Executive Committee (EC) members are dotted- line indirect reports to this position and solid-line reporting to functional Associate Vice Chancellors (AVCs).KEY JOB ELEMENTS:<ul><li>Committed to uphold and demonstrate the highest level of integrity in all situations.</li><li>In important matters or decisions of significance for the campus or university, the Campus Director/Dean of Academic Affairs and Operations (DOAAO), the Associate Vice Chancellor (AVC) for Academic Affairs and the Associate Vice Chancellor (AVC) for Operations must collaborate and agree.&nbsp; </li><li>Through dotted-line supervision of campus functional leaders and collaboration with Vice Chancellors (VCs) and AVCs achieves the key outcomes of the campus. Key metrics include new student enrollment, student persistence (retention), B2B partnerships, affiliation agreements, budget plans, new programs, graduate employment rates, graduate starting salaries, graduate license/certification pass rates, and student and employee satisfaction.&nbsp; </li><li>Provide strong leadership and guidance with a focus on advancing educational quality, access, and student success. This will include building enrollment, outreach efforts, and delivering instructional and support services that meets the needs of students and communities served by the college.</li><li>Assure that all faculty and program directors are appropriately supervised, developed and evaluated.&nbsp; Review and act using data, including course surveys, faculty performance evaluations, course and academic program enrollment metrics, and student satisfaction indicators. </li><li>Operationally-minded and monitors reports, systems, policies, and procedures in order to ensure consistent and effective delivery of all academic programs and maximize enrollment and retention.</li><li>Effectively uses data to make decisions and direct the activity of self and others.&nbsp; Is technically skilled at report generation and problem solving.</li><li>Leads student retention improvement initiatives for each campus program achieving year-over-year improvement each year.&nbsp; Ensure an effective at-risk student monitoring and outreach system, quality academic and nonacademic support services, and a commitment to student success among faculty and staff.</li><li>Aligned with functional VCs and AVCs ensures strong human resources management through hiring, developing, leading and evaluating an effective management team, staff, and faculty.&nbsp; Manages campus succession plan and professional development program</li><li>Demonstrates an innovative and entrepreneurial approach to campus improvement.</li><li>Leads, participates in and coordinates campus outreach activities that generate enrollment through partnerships and affiliation agreements with other organizations.</li><li>Maintains a desirable, attractive and safe campus environment.&nbsp; Ensures facilities are well maintained. Assesses campus facility needs and ensures that the resources are planned for, acquired and properly implemented; provides input on utilization of resources.</li><li>Leads the campus in developing and maintaining strong relationships with alumni, community organizations, businesses and colleges/universities to maximize, partnerships, fundraising, alumni placement, new student recruitment and externship opportunities.</li><li>Maintain campus compliance with University, State, Federal and Programmatic policies and procedures.&nbsp; Plays a role with program leaders in preparing the campus for self-studies, focus visits, and comprehensive visits.&nbsp; Leads the campus in developing and nurturing relationships with regard to programmatic accreditation.</li><li>Supports institutional planning and research and outcomes assessment activities for the campus.&nbsp; Ensures discussion of research and outcomes at the campus, culminating in appropriate plans and actions. Takes an active leadership role in all departmental reviews conducted at the campus.</li><li>Other duties as assigned</li></ul>POSITION REQUIREMENTS:<ul><li>Experience – Minimum of seven years of highly successful experience in campus leadership roles. In addition, preference will be given to candidates that have at least two years of experience in a full-time campus director or president role. &nbsp;</li><li>Leadership- Demonstrated experience in leadership with engaging and managing teams.</li><li>Education – Doctorate from a regionally accredited institution preferred. Master’s degree required. Demonstrates ability to effectively lead faculty and staff in a doctoral degree-granting university.</li><li>Computer Skills – Experience with computerized administrative systems, including Microsoft. Skilled in the use of Excel.&nbsp; Proficient with the use of data to direct self and others.</li><li>Communication &amp; Analytical Skills – Ability to read, analyze, and interpret accreditation criteria, state agency regulations, academic journals, business reports, and legal documents.&nbsp; </li></ul>Ability to resolve inquiries and complaints, with guidance from others as appropriate, from employees, customers, regulatory agencies, or members of the business community.&nbsp; Ability to effectively present information to faculty, academic and campus leaders, corporate leaders, public groups, and boards of directors or trustees as applicable.&nbsp; Ability to write speeches and articles for publication that conform to prescribed style and format.Ability to TravelThe individual must be able to occasionally travel out of the campus area to participate in a variety of conferences and meetings. Frequent travel will be needed related to outreach and awareness activities, or in the development of community partnerships.&nbsp;ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description. South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.<h4>#ZR</h4>#LI-KH1 Apply Now <h4>Other details</h4><ul><li> Job Family All Positions</li><li> Pay Type Salary</li><li> Required Education Master’s Degree</li></ul>

South University

Campus Director & Dean of Academic Affairs & Operations

What's next for you is the first priority for us! With over 45 programs from associate to doctoral degrees, South University is a private institution dedicated to providing educational opportunities that spark the intellectual, social and professional development of a diverse student population.&nbsp;&nbsp;&nbsp;Our 120-year story—past, present and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to the students, faculty, staff, alumni and supporters of South University. Online and at our 8 locations and 2 learning sites, we take pride in our welcoming environment; one-on-one support and personalized attention that helps students define goals and identify the means to pursue them. Our small classes feature hands-on experiences that not only shape students’ skills and excellence in their chosen fields but also shape their characters through encouraging community involvement, volunteerism and the pursuit of life-long learning.&nbsp;&nbsp; &nbsp;&nbsp;Visit <a href="http://www.southuniversity.edu&nbsp;today" target="_blank">www.southuniversity.edu&nbsp;today</a> to learn more about what makes us stand apart as a place to Belong, Believe and Become, a place where you can make a difference in the lives of students eager to learn and grow.&nbsp;&nbsp;South University, the right direction for a brighter future.&nbsp;&nbsp;Benefits: *Medical *Dental *Vision&nbsp; FSA/HSA Tuition Assistant Program&nbsp; Long/Short Term Disability Life Insurance Employee Assistance Program401K Match&nbsp; &nbsp;Paid Time Off 12 Paid Holidays * includes domestic partner coverage&nbsp;&nbsp;POSITION SUMMARY:This position will provide administrative support to a given department or multiple departments.&nbsp; Incumbent must assure that the South University philosophy: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion is considered in carrying out the duties and responsibilities of this position.KEY JOB ELEMENTS:<ul><li>Perform routine clerical duties including filing, copying, typing, preparing agendas and meeting minutes.</li><li>Order supplies and maintain all office equipment such as fax machines, copy machines, and printers.</li><li>Answer telephones and direct inquiries as appropriate.</li><li>Greet visitors and direct them to appropriate destination.</li><li>Maintain calendars, schedule travel arrangements as needed, schedule meetings, set up Web Ex meetings.</li><li>Enter data various systems and run reports</li><li>Track spending and submit budget reports following budgetary guidelines.</li><li>Act as a liaison with vendors in ensures invoices are up to date. Assist in forecasting future budgetary needs.</li><li>Participate in special projects as assigned.</li><li>Act as contact person and keep timeline updated.</li><li>Plan/Coordinate off-site conferences and events.</li><li>Maintain SharePoint Intranet website for the department, provide assistance to others using the site.</li></ul>REQUIREMENTS:<ul><li>Associate Degree required; Bachelor’s Degree preferred </li><li>3-4 years of progressive experience providing administrative support.</li><li>Experience scheduling conference calls and meetings.</li><li>Excellent communication skills, both verbal and written.</li><li>Strong interpersonal skills with student and staff populations.</li><li>Superior organization, prioritization, and self-motivation skills.</li><li>Strong computer skills. MS Office Suite.</li><li>Ability to interact effectively as either a leader or as a member of a team and work collaboratively with other departments.</li><li>Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests.</li><li>Ability to adapt to changing assignments and multiple priorities.</li><li>Ability to manage multiple tasks and successfully meet deadlines.</li></ul>ENVIRONMENT:&nbsp;&nbsp; The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email, video conference and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive. Apply Now <h4>Other details</h4><ul><li> Job Family All Positions</li><li> Required Education Associate Degree</li></ul>

244 Administrative Staff Full Time Jobs